Packet text, September 13, 2022
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- 9.13.22 Council Minutes minutes · 5k chars
- 9.13.22 Council Packet Agenda packet · 86k chars
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AGENDA
CITY COUNCIL REGULAR SESSION
September 13, 2022
7:00 PM
I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
III.A Agenda
Summary Report
9-13-22 Agenda Council Meeting.docx
IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
V. APPROVAL OF MINUTES and APPOINTMENTS
V.A Approval of Minutes and Appointments
Summary Report
8-15-2022 City Council Mtg.doc
8-30-2022 City Council Mtg.doc
9-7-22 City Council Work Session.docx
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
VII. ENGINEERING
VII.A North Street Drainage Improvements
1. Approve (Partial) Pay Application 1 $45,535.55
Summary Report
01.1_North Street Drainage update.pdf
01.2_North Street Pay App 1.pdf
VII.B Pearl Creek Sanitary Improvement project
Summary Report
02.1_Sanitary Sewer Project Summary.pdf
02.3_Pearl Sanitary_Final Design Proposal.pdf
02.2_CIP Approved 8-30-22.pdf
VIII. LEGAL
VIII.A Nuisance Property Violation - 1 Langford Av. update
1
Summary Report
VIII.B Lot Split and Combination Application - 413 Skogen Dr. - Elden and Eileen
Ehrich
Summary Report
Ehrich lot split.pdf
IX. FINANCIAL
X. OLD BUSINESS
XI. NEW BUSINESS
XI.A Resolution 2022-19: Adopting the 2023 Preliminary Budget & Levy
Summary Report
Resolution 2022-19 Certifying 2023 Preliminary Levy.docx
CouncilMemo 9-7-22.doc
2023 Fire-003.pdf
2023 Admin-General Gov't-004.pdf
2023 Library-005.pdf
2023 Police-002.pdf
2023 Streets, Parks, Pool.pdf
2023 Fire-005.pdf
XI.B 2023 City Hall Roof Replacement
Summary Report
XI.C Lacey’s Kitchen & Cocktails Liquor License Renewal
Summary Report
Lacey's Kitchen liquor licenses.pdf
XI.D Wastewater Treatment Plant - Replace Sludge Mixing and Loadout Pump System
- Wayne Ehrich Public Works Superintendent
Summary Report
DOC090922-002.pdf
XII. F.Y.I. - Department Updates
XII.A FYI - Department Updates
Summary Report
DOC090922-003.pdf
XIII. COUNCIL AND STAFF GENERAL COMMENTS
2
XIV. ADJOURNMENT
3
AGENDA ITEM NO. III.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Agenda
AGENDA SECTION: ADOPT AGENDA
SUBJECT: Agenda
SUGGESTED ACTION: See 9/13/22 Council agenda attached below.
ATTACHMENTS:
9-13-22 Agenda Council Meeting.docx
4
AGENDA
CITY COUNCIL MEETING
September 13, 2022
Recite Pledge of Allegiance
7:00. I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
IV. CONSENT AGENDA
** All items listed with asterisks (**) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of August 15, 2022
B. City Council Special Meeting Minutes of August 30, 2022
C. City Council Special Meeting Minutes of September 7, 2022
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
VII. ENGINEERING
A. Project Updates
1. North Street Drainage Improvements
2. 2022 Chip Seal Project
3. Pearl Creek and Forest Street Sanitary Improvements
4. Infrastructure Management/Capital Improvement Plan
VIII. LEGAL
A. Nuisance Property Violation - 1 Langford Av. update
IX. FINANCIAL
**A. August 2022 Treasurer’s Report
**B. Payment of Claims
X. OLD BUSINESS
A
XI. NEW BUSINESS
A. Resolution 2022-19: Adopting the 2023 Preliminary Budget & Levy
B. 2023 City Hall Roof Replacement
C. Lacey’s Kitchen & Cocktails Liquor License Renewal
5
D. Replace Sludge Mixing and Loadout Pump System at Wastewater Treatment Plant –
Wayne Ehrich Public Works Superintendent
XII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. KMU Meeting: Tuesday, September 20th @ 2:00 p.m.
2. City Council Meeting: October 11th @ 7 p.m.
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
6
AGENDA ITEM NO. V.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Minutes
AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS
SUBJECT: Approval of Minutes and Appointments
SUGGESTED ACTION:
City Council Meeting Minutes of August 15, 2022
City Council Special Meeting Minutes of August 30, 2022
City Council Special Meeting Minutes of September 7, 2022
MOTION NEEDED
ATTACHMENTS:
8-15-2022 City Council Mtg.doc
8-30-2022 City Council Mtg.doc
9-7-22 City Council Work Session.docx
7
Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 15th day of August 2022. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Dan Rechtzigel, Kim
Helgeson, and Mary Bailey (late)
Absent: Molly Ryan
Also, present: Administrator Mark Vahlsing, Engineer Derek Olinger, Finance Clerk Kathy Flikke,
Administrative Assistant Holli Gudknecht, Public Works Director Wayne Ehrich, Don Kirchmann, Michelle
Vlasak reporter for Kenyon Leader, Tyler See from Abdo Solutions
The meeting opened with the Pledge of Allegiance.
CITIZEN COMMENT
ADOPT AGENDA
Motion by Rechtzigel, second by Helgeson to approve the agenda and fire department appointments.
Motion carried 3-0-0.
CONSENT AGENDA
Motion by Henke, second by Rechtzigel to approve the Consent Agenda, which includes payment of check
numbers 73913 through 74006; 4083E through 4163E.
Motion carried 3-0-0.
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS
2021 City Audit Summary Presentation – Tyler See, CPA, Abdo Solutions
Tyler See presented a summary of the 2021 City and KMU audits and an overview of the overall City
financial condition. The city received an “Unmodified” or clean opinion on the audit.
ENGINEERING
North Street Drainage Improvements Updates
City Engineer Olinger stated that DeCook Drainage has cleared the trees for the new storm sewer
extension and will begin installing pipe this week.
2022 Chip Seal Project Update
City Engineer Olinger reported that Pearson Brothers completed the chip sealing project in late July.
Public Works will be borrowing some pavement maintenance equipment to complete some additional
repairs later this summer.
Downtown Angled Parking Request Update
City Engineer Olinger stated that city staff and he had met with MN Dot to discuss the possibility of
angled parking in the downtown area. Findings will be reported back to the council at the October
meeting.
Pearl Creek and Forest Street Sanitary Improvement Project Report
City Engineer Olinger summarized the Pearl Creek and Forest Street sanitary improvement study and
presented recommendations for future improvements. The Pearl Creek mains are in very poor condition
and improvements should be made as soon as possible.
Review Possible Revisions to the Infrastructure Management/Capital Improvement Plan
8
City Engineer Olinger stated that the City’s infrastructure management plan and capital improvement
plan are being updated. A work session needs to be scheduled to revise the infrastructure management
plan.
Motion by Rechtzigel second by Helgeson to schedule a work session to look at infrastructure
management and capital improvements for Tuesday, August 30 at 5:00 pm. Motion carried 3-0-0.
LEGAL
Nuisance Property Violation – 1 Langford Avenue
Administrator Vahlsing stated that there are only a few days left on the 31-day notice for the owner of 1
Langford Avenue. So far, no contact has been received from the owner and no cleanup has been done.
Motion by Helgeson second by Rechtzigel to authorize Attorney Riggs to start the court proceedings to
enforce the ordinance to clean up 1 Langford Avenue. Motion carried 3-0-0.
OLD BUSINESS
MetroNet Utility Cabinet Easement – Fire Hall Property
Administrator Vahlsing recommended approving the easement for MetroNet to install a utility cabinet on the fire hall
property.
Motion by Rechtzigel second by Henke to approve the MetroNet utility cabinet easement on fire hall property pending
city attorney updates to the easement. Motion carried 3-0-0.
Fire Relief Bingo Application
Resolution 2022-14: Approving the Application for Lawful Gambling of Kenyon Firemen’s Relief
Association
Fireman Don Kirchmann stated that this resolution was previously approved with restrictions listed. The State would
not approve the request with restrictions attached.
Motion by Rechtzigel second by Helgeson to adopt Resolution 2022-14 with the restrictions removed.
Motion carried 3-0-0.
Update on 2022 Ford Explorer Accident Repair/Replacement
Administrator Vahlsing gave an update on the 2022 Ford Explorer status. The vehicle is at Peterson Ford. There are
some problems with parts availability. Vahlsing will work with Peterson Ford to get a more accurate quote and time
frame for repair.
NEW BUSINESS
Set Council Work Session to Review 2023 Draft Budget
Motion by Rechtzigel second by Helgeson to schedule a council work session to review the 2023 draft budget for
Wednesday, September 7 at 5:00 pm. Motion carried 3-0-0.
Discussion on Future of Depot Park Shelter
Public Works Superintendent Wayne Ehrich discussed improvements needed to the Depot Park Shelter. Options
for repairs and replacement of the shelter were presented. Vahlsing will look into possible funding and grants for
a park shelter. This item will be passed to the Park and Recreation committee.
Discuss possible changes to City Brush Dump – Wayne Ehrich- Public Works Superintendent
Wayne Ehrich discussed some issues at the City brush dump and the possibility of restricting the use of the brush
dump to residents of the City. No action was taken at this time.
Purchase of 2016 Peterbilt Dump Truck
Approve Purchase
Public Works Superintendent Ehrich requested final approval to purchase a 2016 Peterbilt 567 dump truck. The
purchase price is $154,110.
Motion by Henke second by Rechtzigel to approve the purchase of the 2016 Peterbilt dump truck.
Motion carried 3-0-0.
9
Resolution 2022-18 Approve Lease Financing
Motion by Rechtzigel second by Helgeson to adopt Resolution 2022-18 approving lease financing through Kinetic
Leasing for the 2016 Peterbilt dump truck for a term of 6 years at an interest rate of 3.76%. Motion carried 4-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, August 16th @ 2:00 p.m.
Planning Commission Meeting: Monday, August 29th @ 6:00 p.m.
City Council Work Session: Tuesday, August 30th @ 5:00 p.m.
City Council Budget Work Session: Wednesday, September 7 @ 5:00 p.m.
COUNCIL AND STAFF GENERAL COMMENTS
Councilman Rechtzigel stated that the Rose Fest celebration is this weekend and conveyed his thanks to all
the staff who make it happen.
Councilman Helgeson is looking forward to Rose Fest as well and hopes everyone comes out to the events.
Motion by Bailey second by Henke to adjourn the meeting at 6:52 p.m.
Motion carried 4-0-0.
_____
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
10
Pursuant to due call and notice thereof, a Special City Council Meeting was duly held in the City Council
chambers at 5:00 p.m. on the 30th day of August 2022. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Dan Rechtzigel, Kim
Helgeson, Molly Ryan, and Mary Bailey
Absent: None
Also, present: Administrator Mark Vahlsing, Engineer Derek Olinger, Finance Clerk Kathy Flikke, Public
Works Director Wayne Ehrich, KMU Operations Superintendent Randy Eggert
The meeting opened with the Pledge of Allegiance.
Possible Revisions to Infrastructure Management Plan- Derek Olinger- City Engineer
City Engineer Derek Olinger reviewed the current Infrastructure Management Plan. He then discussed 3
options to revise the plan to include the Trondheim Road Extension project.
Option 1 – Full Needs. Including all existing and additional projects. This was the most expensive
option.
Option 2 – Match Budget. This option would cut or delay existing projects to meet previous budgets.
This would be the lowest price option.
Option 3 -Hybrid. This option would reprioritize project scope and needs to maximize project budget.
This option would have moderate cost increases over the previous infrastructure plan.
Motion by Rechtzigel, second by Bailey to approve Infrastructure Management Plan revision option 3
(hybrid) with the following modifications: Forest Street sewer lining occurring in 2025 or 2028, the
Trondheim Road project would be added to the plan in 2031. Approved 4-0-1
Henke Abstain
Rechtzigel Aye
Ryan Aye
Bailey Aye
Helgeson Aye
Determine Pearl Creek-Forest Street Sanitary Project Scope Derek Olinger- City Engineer
City Engineer Derek Olinger reviewed the Pearl Creek-Forest Street Sanitary Project. He stated that the
televising and inspection of the existing sewer line showed that it was in poor condition and needed
replacing. The estimated cost to replace the line was approximately $1,400,000. The original project
would have involved lining. Due to the poor conditions the Engineer recommended replacing the line in
2023.
Motion by Ryan, second by Bailey to approve the base project for the Pearl Street Sewer main rerouting
and replacement. Motion Carried 5-0-0.
Determine 2023 Street Projects – Derek Olinger- City Engineer
City Engineer Derek Olinger reviewed the list of projects for 2023 in the infrastructure management
plan.
Motion by Bailey, second by Ryan to direct City Engineer, and Public Works Superintendent to prepare
scope recommendation for 2023 Street paving and overlay projects. Approved 5-0-0
11
Motion by Ryan, second by Bailey to adjourn the meeting at 6:52 p.m. Motion carried 5-0-0.
_____
Mark Vahlsing, City Administrator Douglas Henke, Mayor
12
Pursuant to due call and notice thereof, a City Council Work Session was duly held in the City Council
chambers at 5:00 p.m. on the 7th day of September 2022. The following members were present: Mayor
Doug Henke, Council Members: Dan Rechtzigel, Mary Bailey, Kim Helgeson, and Molly Ryan
Absent:
Also, present: City Administrator Mark Vahlsing, Finance Clerk Kathy Flikke, Public Works
Superintendent, Wayne Ehrich, Library Director Michelle Otte, Police Chief Jeff Sjoblom
Mayor Henke called the work session to order at 5:00 pm. The purpose of the work session was
to review the draft 2023 Levy and department budgets funded by the levy.
Review Proposed 2023 Budget
Police Chief Sjoblom provided an update on the police department proposed 2023 budget
request. He stated that the proposed budget showed increases in wages for the two full-time
officers. He has requested that the officers be moved up one and two grades in the city pay
scale.
Administrator Vahlsing stated that he reviewed the request and recommended that the officers
be moved up one lane and one pay grade. This was included in the proposed 2023 police
budget.
Chief Sjoblom continued to review his draft budget with the Council.
Library Director Otte reviewed the proposed 2023 budget. The budget for the library showed an
overall proposed 2.4% decrease. The decrease resulted from the retirement of the children’s
librarian who was replaced with two part-time employees. She was requesting increases in the
hourly pay for three part-time positions. There were also increases for automation and
operating supplies.
Assistant Fire Chief Wayne Ehrich provided a summary of the proposed 2023 Fire Department
and First Responder budgets. The biggest proposed increases were for utilities (natural gas)
and some costs related to training.
Public Works Superintendent Ehrich reviewed the proposed 2023 streets, parks, and pool
budgets. Besides increases for salaries and benefits there were also higher amounts for fuels/oil
and utilities.
Administrator Vahlsing stated that the proposed 2023 budget included a 3% cost of living
increase for full-time employees. It also showed a 5% increase for employee health insurance.
Discuss Options for Maximum 2023 Levy
The maximum proposed levy increase must by adopted by the council by the end of September.
Administrator Vahlsing stated that the draft budget showed a 6.8% maximum levy. After the
maximum levy is adopted, it cannot be increased but can be decreased. He also stated that due to
increases in property valuations the last several years, the actual tax increases may be less.
The final levy and budget must be adopted by the end of December.
Motion by Ryan, Second by Bailey to adjourn the meeting at 6:55 p.m. Motion Carried 5-0-0
13
Mark Vahlsing, City Administrator Douglas Henke, Mayor
14
AGENDA ITEM NO.
VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: North Street Drainage Improvements
1. Approve (Partial) Pay Application 1 $45,535.55
SUGGESTED ACTION: The City Engineer will provide an update on the North Street
Drainage project. A summary is attached below. Partial Pay request
No. 1 in the amount of $45,535.55 for the North Street project is also
attached below for Council approval.
MOTION NEEDED
ATTACHMENTS:
01.1_North Street Drainage update.pdf
01.2_North Street Pay App 1.pdf
15
North Street Drainage Improvements
All pipe, grading and temporary ground cover has been installed for this project and Decook has pulled off site. During
construction, we did have a conflict with an unknown sanitary service line which required a minor relocation to avoid the
new storm sewer pipe. Other than this, there were no other major changes from the plan.
The disturbed area has been covered and planted with new grass. Until the new grass is adequately established and erosion
control measures can be removed, some retainage will be held until this work is done. The project construction is expected
to finish ~$600 (~1%) over the bid estimate for the reasons listed above.
Attached is a partial pay application #1 in the amount of $45,533.55 is included in the packet for review.
Requested Action:
Motion approving Pay Estimate #1.
H:\KENYON_CI_MN\_General\Council Meetings\2022\9 - September 2022\01.1_North Street Drainage.docx
16
September 2, 2022
Kyle Dessner
DeCook Drainage
P.O. Box 69
Byron, MN 55920
RE: North Street Drainage Outfall Improvements
City of Kenyon
Project No.: 0H1.124760
Dear Mr. Dessner:
Please process through DocuSign Contractor’s Partial Estimate No. 1 in the amount of $45,533.55.
Please review the quantities and amounts shown to be assured of complete satisfaction. If everything is in
order, please process through DocuSign as soon as possible.
Final payment will be made following successful removal of erosion control BMPs and other minor
corrections, as discussed during our final walk-thru of the site on August 26th. In preparation for final
payment, please submit an IC-134 form and any field markups of construction drawings. Those
documents can be emailed directly to derek.olinger@bolton-menk.com.
If you have any questions, please feel free to call.
Sincerely,
Bolton & Menk, Inc.
Derek Olinger, P.E.
Project Manager
Enclosures
H:\KENYON_CI_MN\0H1124760\1_Corres\C_To Others\Pay App\124760 Pay App No. 1 09-02-2022.docx
17
Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.:
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.124760
Contractor: DECOOK DRAINAGE Agency's Project No.:
Project: NORTH STREET DRAINAGE OUTFALL IMPROVEMENTS
Contract:
Application No.: 1 Application Date: 9/2/2022
Application Period: From 8/1/2022 to 9/2/2022
1. Original Contract Price $ 46,018.47
2. Net change by Change Orders $ -
3. Current Contract Price (Line 1 + Line 2) $ 46,018.47
4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 45,993.48
5. Retainage
a. 1% X $ 45,993.48 Work Completed $ 459.93
b. X $ - Stored Materials $ -
c. Total Retainage (Line 5.a + Line 5.b) $ 459.93
6. Amount eligible to date (Line 4 - Line 5.c) $ 45,533.55
7. Less previous payments
8. Amount due this application $ 45,533.55
9. Balance to finish, including retainage (Line 3 - Line 4) N/A
Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for
Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for
Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as
are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances);
and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: DeCook Drainage
Signature: Date:
Name: Kyle Dessner Title: Project Manager
Recommended by Engineer Approved by Owner
By: By:
Name: Derek Olinger, PE Name: Mark Vahlsing
Title: City Engineer Title: Kenyon City Administrator
Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 18
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.:
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.124760
Contractor: DECOOK DRAINAGE Agency's Project No.:
Project: NORTH STREET DRAINAGE OUTFALL IMPROVEMENTS
Contract:
Application No.: 1 Application Period: From 08/01/22 to 09/02/22 Application Date: 09/02/22
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed % of
Estimated Value of Work and Materials Value of
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Balance to Finish
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Original Contract
1 MOBILIZATION 1.00 LS 1,698.74 1,698.74 - 1.00 1,698.74 1,698.74 100% -
2 CLEARING AND GRUBBING 1.00 LS 5,200.00 5,200.00 - 1.00 5,200.00 5,200.00 100% -
3 SITE GRADING 1.00 LS 425.00 425.00 - 1.00 425.00 425.00 100% -
4 REMOVE SEWER PIPE (STORM) 103.00 LF 4.50 463.50 - 103.00 463.50 463.50 100% -
5 15" CAS PIPE CULVERT 232.00 LF 57.37 13,309.84 - 259.19 14,869.84 14,869.84 112% (1,560.00)
6 15" CAS PIPE APRON 2.00 EACH 444.60 889.20 - 1.00 444.60 444.60 50% 444.60
7 A-S DIAPHRAGM FOR 15" METAL PIPE 2.00 EACH 794.77 1,589.54 - 2.00 1,589.54 1,589.54 100% -
8 CONNECT TO EXISTING STORM SEWER 1.00 EACH 400.00 400.00 - 1.00 400.00 400.00 100% -
9 CONST DRAINAGE SRUCTURE DES 48-4020 18.37 LF 350.00 6,429.50 - 18.37 6,429.50 6,429.50 100% -
10 CASTING ASSEMBLY 2.00 EACH 524.61 1,049.22 - 2.00 1,049.22 1,049.22 100% -
11 RANDOM RIPRAP CLASS III 20.00 TON 70.00 1,400.00 - 20.00 1,400.00 1,400.00 100% -
12 SEDIMENT CONTROL LOG TYPE WOOD CHIP/COMPOST 210.00 LF 3.50 735.00 - 192.00 672.00 672.00 91% 63.00
13 FILTER BERM TYPE 4 60.00 LF 3.75 225.00 - - - - 225.00
14 SEED, FERTILIZE & BLANKET 1,100.00 SY 1.69 1,859.00 - 778.00 1,314.82 1,314.82 71% 544.18
A1 MOBILIZATION / ADDITIONAL FIXED COSTS 1.00 LS 1,000.00 1,000.00 - 1.00 1,000.00 1,000.00 100% -
A2 CLEARING AND GRUBBING 1.00 LS 1,740.00 1,740.00 - 1.00 1,740.00 1,740.00 100% -
A3 SITE GRADING 1.00 LS 425.00 425.00 - 1.74 738.00 738.00 174% (313.00)
A4 RANDOM RIPRAP CLASS III 34.00 TON 70.00 2,380.00 - 28.88 2,021.60 2,021.60 85% 358.40
A5 SEED, FERTILIZE & BLANKET 120.00 SY 1.69 202.80 - 96.00 162.24 162.24 80% 40.56
A6 SEDIMENT CONTROL LOG TYPE WOOD CHIP/COMPOST 90.00 LF 3.50 315.00 - 64.00 224.00 224.00 71% 91.00
A7 FILTER BERM TYPE 4 35.00 LF 3.75 131.25 - - - - 131.25
A8 15" CAS PIPE CULVERT 43.00 LF 57.37 2,466.91 - 43.00 2,466.91 2,466.91 100% -
A9 15" CAS PIPE APRON 2.00 EA 444.60 889.20 - 2.00 889.20 889.20 100% -
A10 A-S DIAPHRAGM FOR 15" METAL PIPE 1.00 EA 794.77 794.77 - 1.00 794.77 794.77 100% -
- - - - - - -
Original Contract Totals $ 46,018.47 $ - $ 45,993.48 $ - $ 45,993.48 100% $ 24.99
EJCDC C-620 Contractor's Application for Payment
Unit Price (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 1 of 1 19
AGENDA ITEM NO.
VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Pearl Creek Sanitary Improvement project
SUGGESTED ACTION: Final Design Approval
The infrastructure and capital improvement plans were reviewed
during the August 30th special meeting. At that meeting the council
approved moving forward with the rerouting of the Pearl Creek
Sanitary Sewer Main. The next step in the process will be the design
work. The City Engineer is seeking approval to start the design work
related to the project. The summary from the City Engineer is
attached below. It lists the steps in the design process. Also attached
is the design proposal and the revised CIP. The proposed cost of the
design work is $118,135. The work would start after council
approval and would be completed by early 2023.
MOTION NEEDED
ATTACHMENTS:
02.1_Sanitary Sewer Project Summary.pdf
02.3_Pearl Sanitary_Final Design Proposal.pdf
02.2_CIP Approved 8-30-22.pdf
20
Pearl Creek Sanitary Improvements
During the August regular meeting, we reviewed the preliminary study for sanitary sewer mains in the Pearl Creek and
Forest Street areas of town. To summarize, improvements for both mains are warranted; however the rerouting of the
Pearl Creek sanitary main is the highest priority.
The infrastructure and capital improvement plans were reviewed during the August 30 th special meeting. Based on the
planned spending for the 2023 projects, the council approved us to move forward with the rerouting of the Pearl Creek
Main. Please also note that KMU has requested a small watermain extension be included in the project scope since this
work is very similar in nature. Forest Street sanitary improvements are currently scheduled for 2025 or 2028. A draft copy
of the infrastructure CIP is attached for reference.
Based on the selected scope, we are submitting the attached proposal for final design of the Pearl Creek Sanitary Sewer
Improvement project. The major tasks projected to complete design and bidding of the project include:
Final geotechnical/soils evaluation
Minor amount of additional survey work (forcemain and watermain)
Easement Acquisition
Preparation of plans and specifications
Bidding
If all goes as planned, the project would be ready for bidding in spring of 2023.
Total fees are estimated at $118,135. Please note that the cost estimates included in past reports and the CIP include
projections for engineering and other soft costs related to this or any other project. Additional information can be found in
the attached proposal.
Requested Action:
Motion approving Bolton & Menk’s proposal for final design & bidding services
H:\KENYON_CI_MN\_General\Council Meetings\2022\9 - September 2022\02.1_Sanitary Sewer Project Summary.docx
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September 9th, 2022
Mr. Mark Vahlsing
City Administrator
City of Kenyon
RE: Pearl Creek Sanitary Sewer Improvements
Proposal for Final Design & Bidding Services
BMI Project No: 0H1.126462
Mr. Vahlsing:
The findings and recommendations of the preliminary engineering report were presented during the
August 15th regular council meeting. On August 30th, the City Council evaluated improvement options for
this project and selected the desired scope for completion this year.
The selected scope includes rerouting of the Pearl Creek sanitary sewer main from the east end of Pine
Street to the intersection of Langford Avenue and 2nd Avenue using a new lift station and forcemain.
Additional details can be found in the preliminary engineering report and the attached figure.
Please note that Randy Eggert with KMU has requested that a small watermain looping improvement
between Gates Ave and the business part utility extension be included in this project. The work scope and
costs associated with these additional improvements is included in this proposal. Any approvals for this
proposal will be contingent upon the KMU boards approval to move forward with their portion of the
project.
This proposal includes final design services required to prepare construction plans, specifications and
bidding documents.
1. Scope of Work
A. Project Management
Oversight of Design Activity and Budget Management
Preparing, Coordinating, and Attending Public & Design Meetings
Providing Progress Updates to City on a Regular Basis
Coordinating utility design meetings with private utility owners
B. Survey
Most of the survey work for the project was completed earlier this year; however, topographic
survey of the areas planned for routing the new forcemain (Pine Street, Slee Street and 2 nd Street)
and the Gates Ave watermain looping area have not been completed. Additional collection will be
minimal to understand basic ground features and private utility locations.
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Pearl Creek Sanitary Improvements Sept. 9, 2022
Proposal for Final Design & Bidding Services Page 2
C. Easement Acquisition
The existing sanitary sewer main between 2nd Street and Pine Street and the new lift station at the
east end of Pine Street is located on private property and no utility easements currently exist.
Our scope of work will include generating figures, legal descriptions, and sketches to be used in
the acquisitions of new utility easements from an estimated 3 property owners. We have also
included time for 3 separate meetings with respective property owners during the acquisition
process. If additional meetings or discussions are needed to negotiate with property owners, this
time can be provided as additional services. Please note that some additional time will be required
of the City attorney to draft easement agreements.
D. Final Design Engineering & Bidding
Final design engineering includes the preparation of project plans and specifications for use in
bidding and construction. Deliverables and other specific tasks are listed below
Construction Plans:
Utility Plans and Profiles
Grading & Lift Station Site Plan
Details and applicable pavement sections
Lift Station and Electrical Controls
Tabulations and Statement of Estimated Quantities
Project Manual
Contract documents
General and Supplemental Conditions
Technical Specifications
Permit Applications/Approvals
Sanitary Sewer Extension/Approvals with MPCA
MDH – Watermain Plan Review
MnDOT Misc. work or utility permit
Goodhue County Utility Permit
DNR Water Crossing License
Permit Applications will be prepared and billed through Bolton & Menk, unless specific
invoices are sent to the City from applicable regulatory agencies
Geotechnical Engineering
Previous approvals included soil borings and review for up to (~10) shallow borings for
use in sewer liner design. This original scope will be used for forcemain design.
This scope includes additional/deeper borings required for the lift station and water
crossings and the associated geotechnical review.
Bidding
Posting bid documents to public bidding website
Preparation of applicable resolutions and notices for advertisement and bid approval
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Pearl Creek Sanitary Improvements Sept. 9, 2022
Proposal for Final Design & Bidding Services Page 3
2. Fees
A summary of the fees associated with the scope is provided below
Item Cost
Project Management $ 8,745
Preliminary Design (Final Geotech Study) $ 7,711
Topographic Survey $ 5,245
Easement Acquisition $ 7,773
Final Design & Bidding $ 88,661
Total $ 118,135
The fees noted above are estimated, based on the scope noted above. A breakdown of these fees is
attached. Costs will be billed on an hourly basis and any substantial changes from the total fees
provided will be discussed with the city, if required. The terms of the work performed under this
proposal would be in accordance with the existing Agreement for Professional Services between the
City of Kenyon and Bolton & Menk. If KMU does not move forward with the water looping portion
of the work, total fees associated with this proposal would be reduced by approximately $8,000.
3. Schedule
The following provides a tentative project schedule, based on 2023-24 Construction.
Geotech & Survey Oct 2022
Easements Oct 2022 – Mar 2023
Final Design Nov 2022 – Feb 2023
Approve Plans/Bidding Mar-Apr 2023
Construction Summer 2023-2024
The timing of easement acquisition is highly dependent on property owner’s willingness to cooperate
with the city in the acquisition process. Based on recent delays associated with material lead times, it
is likely that construction completion would be delayed until 2024.
4. Assumptions
The following assumptions have been made, relating to this proposal.
Construction ground disturbance will be less than 1 acre; therefore, No NPDES permit and
stormwater pollution prevention plan will be required
Improvements and grading is outside of the FEMA 1% Chance Flood Zone and no detailed
flood modelling and Army Corps approvals for the work will be required.
Special assessments (and related hearings) are not included with this project
We value our relationship with the City of Kenyon as your City Engineer and appreciate the opportunity
to assist the City with this project. If there are any questions related to this proposal, please contact us.
Sincerely,
Bolton & Menk, Inc.
Derek P. Olinger, P.E. Brian P. Malm, P.E.
City Engineer Principal Engineer
Attachments: Engineering Fee Breakdown
Project Area Figures
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Engineering Fee Breakdown
9/9/2022
Project: Pearl Creek Sanitary Sewer Improvements
Design Engr
Principal Survey Cr
City Engr
Eng Chief Total Reimb
Proj Survey GIS AA Total Labor Total
Hr Expense
Engr/Srvy Tech
1.3 Project Management 53.0 53.0 $ 8,745.00 $ - $ 8,745.00
2.5 Preliminary Design (Final Geotech)* 2.0 3.0 5.0 $ 711.00 $ 7,000.00 $ 7,711.00
3.2 Topographic Survey 1.0 4.0 22.0 8.0 35.0 $ 5,245.00 $ - $ 5,245.00
4.1 Easement Acquisition 30.0 5.0 12.0 47.0 $ 7,773.00 $ - $ 7,773.00
5.1 Final Design & Bidding** 139.5 16.0 98.0 246.0 4.0 36.0 539.5 $ 81,661.00 $ 7,000.00 $ 88,661.00
Subtotal Hours 225.5 25.0 98.0 261.0 22.0 8.0 4.0 36.0 679.5 $ 104,135.00 $14,000.00 $ 118,135.00
Reimbursible Expense Breakdown (Included in Totals Above)
* Geotechnical/Soil Borings $ 7,000.00
** Permit Fees, LS Electrical Design $ 7,000.00
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Kenyon Capital Improvement Plan 8/31/2022
Street & Utility Improvements
Approved 8/30/22
Fund
Street Storm Sewer Sanitary Sewer Water Total Project Assessible
Year Description Cash Bond Cash Bond Cash Bond Cash Bond Cash Bond (Y / N) % Costs Notes
Annual Chip/Crack Seal (for carry-over) $ 40,000.00 $ 40,000.00 $ - N
Pearl Creek Sanitary Rerouting $ 1,395,000.00 $ - $ 1,395,000.00 N Reroute Sewer, Based on 2022 Estimate
2023 Gates Ave Watermain Looping $ 127,100.00 $ - $ 127,100.00 N Connect Gates Ave to Engel Dr Main
Bituminous Overlays (Various Streets) $ 513,750.00 $ - $ 513,750.00 N 7th, State, 8th, Washington, Bullis (10-11 blocks)
Totals $ 40,000.00 $ 513,750.00 $ - $ - $ - $ 1,395,000.00 $ - $ 127,100.00 $ 40,000.00 $ 2,035,850.00
Annual Chip/Crack Seal (Complete '23 & '24) $ 45,000.00 $ 45,000.00 $ - N increased annual to 45K to account for 2023 overlays
$ - $ -
2024
$ - $ -
Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ -
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N
CSAH 12 (2nd Street to Old Tressel) Agreement $ 337,500.00 $ 95,000.00 $ 194,750.00 $ - $ 627,250.00 Y 10% San, Wtr,Stm Currently planned for '25 - May shift per Goodhue Co Engineer
Langford Avenue (Pine to Mogren Hill) $ 521,550.00 $ 137,250.00 $ - $ 74,825.00 $ - $ 733,625.00 Y 20% Street, San, Wtr
2025
Sanitary Sewer Lining $ 747,750.00 $ - $ 747,750.00 N Forest(8th to 3rd), Pearl (S End), Pine - 2022 Estimate
5th Street (Spring to Bullis) $ 285,000.00 $ 75,000.00 $ - $ 102,500.00 $ - $ 462,500.00 Y 20% Street, Stm, Wtr Behind School
Totals $ 45,000.00 $ 806,550.00 $ - $ 549,750.00 $ - $ 842,750.00 $ - $ 372,075.00 $ 45,000.00 $ 2,571,125.00
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N increased annual to 45K to account for 2023 overlays
$ - $ -
2026
$ - $ -
Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ -
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N
$ - $ -
2027
$ - $ -
Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ -
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N
50% of 6th Street (Huseth to Red Wing) $ 943,575.00 $ 199,125.00 $ 259,825.00 $ 227,550.00 $ - $ 1,630,075.00 Y 20% Street, San, Wtr Complete 3 of 6 blocks (Consider increase to 4 blocks with '23 update)
2028
Totals $ 45,000.00 $ 943,575.00 $ - $ 199,125.00 $ - $ 259,825.00 $ - $ 227,550.00 $ 45,000.00 $ 1,630,075.00
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ - N
2029
$ - $ -
Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ -
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ -
$ - $ -
2030
$ - $ -
Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ -
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ -
8th Street (Forest to Red Wing) $ 319,200.00 $ 84,000.00 $ 106,400.00 $ - $ - $ 509,600.00 Y 20% Street, San
2031 Overlays & New Paving (Various Streets) $ 429,045.00 $ - $ 429,045.00 Final Locations TBD (Remaining Overlays, Mogren, 9th/Forest)
Trondheim Rd Extension (.43 Mi Gravel) $ 1,550,000.00 $ - $ 1,550,000.00 N Street Add 210K for pavement
Totals $ 45,000.00 $ 2,298,245.00 $ - $ 84,000.00 $ - $ 106,400.00 $ - $ - $ 45,000.00 $ 2,488,645.00
Annual Chip/Crack Seal $ 45,000.00 $ 45,000.00 $ -
$ - $ -
2032
$ - $ -
Totals $ 45,000.00 $ - $ - $ - $ - $ - $ - $ - $ 45,000.00 $ -
Other Outstanding Projects
Front St (Spring to Red Wing) $ 641,700.00 $ 139,500.00 $ 204,250.00 $ 190,650.00 $ - $ 1,176,100.00 Y 20% Street, San, Wtr
50% of 6th Street (Huseth to Red Wing) $ 943,575.00 $ 199,125.00 $ 259,825.00 $ 227,550.00 $ - $ 1,630,075.00 Y 20% Street, San, Wtr Remaining 3 of 6 blocks
3rd St & State Street $ 936,330.00 $ 203,550.00 $ 171,190.00 $ 125,255.00 $ - $ 1,436,325.00 Y 20% Street, San, Wtr 3rd (Sunset to Bullis), State (2nd to 3rd)
4th St (Huseth to Spring) $ 1,188,870.00 $ 258,450.00 $ 314,070.00 $ 353,215.00 $ - $ 2,114,605.00 Y 20% Street, San, Wtr
Downtown Forest Street & Alley $ 421,950.00 $ 113,250.00 $ 73,150.00 $ 78,925.00 $ - $ 687,275.00 Y 10% Street, San, Wtr Forest (2nd to 3rd), Alley S of 2nd (Forest to Spring)
TH 60 Utility Replacements Agreement $ 337,500.00 $ 619,970.00 $ 710,325.00 $ - $ 1,330,295.00 Y 20% San, Wtr CHIP 2030, Utilities Only
Wastewater Treatment Plant $ 3,000,000.00 $ - $ 3,000,000.00 N Placeholder Cost Only
ALL COSTS IN 2023 DOLLARS
H:\KENYON_CI_MN\_General\Capital Improvement Plan\CIP Estimate-Approved 8-30-2022.xlsx
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Infrastructure CIP (Approved 8/30/22)
$3,000,000.00
$2,500,000.00
$2,000,000.00
$1,500,000.00
$1,000,000.00
$500,000.00
$-
2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
Street Storm Sewer Sanitary Sewer Water
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Project
CIP - Area
Project AreaMap
Map
Trondheim
Cemetery Rd may be shifted
to later date and replaced
with other street overlay
Pear
l Cr
Langford
3rd St
Red Wing
CSAH 12 subject to
Forest
Goodhue County CIP
50% of 6th St Length Shown
(Final segments TBD)
6th St
2023 Project
2025 Project
8th St
2028 Project
2031 Project
August 25, 2022 1:12,000
0 0.13 0.25 0.5 mi
Goodhue County Roads
CEM; ; OCTY; OCRLN; CTRLN 0 0.2 0.4 0.8 km
CSAHP; CRP
SHWY
Parcels
ArcGIS WebApp Builder
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AGENDA ITEM NO.
VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: Nuisance Property Violation - 1 Langford Av. update
SUGGESTED ACTION: The city attorney will provide an update on the clean-up enforcement
action against 1 Langford Av.
ATTACHMENTS:
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AGENDA ITEM NO.
VIII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: Lot Split and Combination Application - 413 Skogen Dr. - Elden
and Eileen Ehrich
SUGGESTED ACTION: Elden and Eileen Ehrich are requesting approval to
1. Split lot 16 , Block 3 Whitetail Ridge 2nd Addition. - 413 Skogen
Dr.
2. Combine the west 1/2 of lot 16 with lot 15 and
3. Combine the east 1/2 of lot 16 with lot with lot 17.
They are planning on selling the east 1/2 of lot 16 to the neighboring
property owner Scott and Caitlin Miller.
The split and combination requires Council approval. See attached
application and survey for more information.
MOTION NEEDED
ATTACHMENTS:
Ehrich lot split.pdf
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AGENDA ITEM NO. XI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Financial
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2022-19: Adopting the 2023 Preliminary Budget &
Levy
SUGGESTED ACTION:
The city is required to set a final maximum 2023 levy and
preliminary budget by resolution. Once set, the levy cannot be
increased. The preliminary maximum levy resolution must be
adopted by the end of September. The final levy must be adopted by
the end of December. The proposed maximum levy cannot be
increased once adopted but can be lowered by the end of the year.
After further review staff would recommend a maximum levy
increase of 6.8% for 2023. See resolution and memo from 9/7/22
Council work session included in the packet for more information.
MOTION NEEDED
See attached proposed department budgets below.
ATTACHMENTS:
Resolution 2022-19 Certifying 2023 Preliminary Levy.docx
CouncilMemo 9-7-22.doc
2023 Fire-003.pdf
2023 Admin-General Gov't-004.pdf
2023 Library-005.pdf
2023 Police-002.pdf
2023 Streets, Parks, Pool.pdf
2023 Fire-005.pdf
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RESOLUTION 2022-19
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
A RESOLUTION ADOPTING THE 2023 PRELIMINARY BUDGET AND LEVY
BE IT RESOLVED by the Council of the City of Kenyon, Minnesota, Goodhue County,
that the 2023 preliminary budget be adopted as presented; and
BE IT RESOLVED that the following sums be certified to the Goodhue County Auditor
as the preliminary amounts to be levied upon the taxable property in the City of Kenyon, County
of Goodhue, State of Minnesota, for the year payable 2023 for the following:
Net Levy
General Purpose $938,991
Bond Indebtedness $244,310
Total Levy $1,183,301
Adopted by the City Council on this 13th day of September, 2022.
____________________________________
Douglas Henke
Mayor
ATTEST:
_____________________________
Mark R. Vahlsing
City Administrator
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City Council Meeting Memorandum
TO: Honorable Mayor and City Council
FROM: Mark Vahlsing, City Administrator
RE: Meeting of September 7, 2022
Review Proposed 2023 Budget and Levy
The purpose of the work session will be to review the levy portion of the 2022 draft
budget. In previous years the entire budget was reviewed at this work session. But this
work will focus on the portions of the budget that are funded by the levy. The maximum
levy must be certified (adopted) by the Council by the end of September. The maximum
levy cannot be increased after it is adopted, but it can be reduced before the end of the
year. The final levy and budget must be adopted by the end the December. This work
session will be attended by departments which are funded by levy. These include
administration, police, fire, streets, pool and parks There will be another work session
scheduled in October to review the enterprise fund budgets. These include the
Municipal liquor store, sewer, and storm sewer funds. Having separate work sessions
will allow more time for more review by the Council.
Levy
2022 City Levy $1,107,960
Proposed 2023 levy based on 6% increase. $1,174,438
8% increase. $1,196,597
Estimates of Impacts on residential property:
Valuation: $150,000 $250,000
2022 taxes $2818 $4647
2023 taxes w/6% increase $2899 $4799
2023 taxes w/8% increase* $2940 $4875
The draft of the expense, and revenue budgets are also included in the packet.
Kathy Flikke and I have met with the department heads. The budget figures for
each department have been adjusted to reflect expense trends from previous
years and anticipated expenses expressed by the department heads
Wages
The draft budget reflects some step and longevity increases to hourly wages and
a COLA increase of 3% for full time employees. The final budget would be
adopted by the Council before the end of the year.
Police Chief Sjoblom is requesting a one-time step/lane increase for the two full
time officers. This would be an approximate annual increase of $5640 to the
police department budget.
Health Insurance
The budget shows an 5% annual increase
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Departmental Budgets:
Each department draft expense budgets included in the meeting attachments
The department heads will discuss these items further at the work session.
Overall Levy Increase:
Based on the proposed 2023 budget a 6.8% levy increase would be needed.
Staff would recommend that Council approve a 6.8% maximum levy for the
September Council meeting. This amount could still be lowered before the end
of the year.
Please contact me if you have any questions or require additional information.
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AGENDA ITEM NO. XI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: 2023 City Hall Roof Replacement
SUGGESTED ACTION: The roof of City Hall needs to be replaced. It was inspected after
sustaining damage from storms in June and found to be in poor
condition. It was subsequently inspected by Josh Lerfeld of L&M
Construction. He also concurs that it needs to be replaced. L&M
patched portions of the roof where needed but cannot schedule the
replacement project until 2023. We have received a written quote,
but L&M has estimated costs for the following options
Removal and Replacement
-30 year shingles $25,000
-40 year shingles $35,000
-30 year steel $35,000
-50 year steel $50,000
Staff would like to pursue the 50 year steel option. This item is being
presented for discussion at this time. Financing for the project could
be provided through an interfund loan with KMU.
ATTACHMENTS:
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AGENDA ITEM NO. XI.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Lacey’s Kitchen & Cocktails Liquor License Renewal
SUGGESTED ACTION: Approval of annual liquor licenses including:
On-sale
Sunday Sales
Outdoor Service
See attached licenses below
MOTION NEEDED
ATTACHMENTS:
Lacey's Kitchen liquor licenses.pdf
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AGENDA ITEM NO. XI.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Public Works
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Wastewater Treatment Plant - Replace Sludge Mixing and
Loadout Pump System - Wayne Ehrich Public Works
Superintendent
SUGGESTED ACTION: Public Works Superintendent Wayne Ehrich is requesting approval to
order a Sludge pump and mixing system. The existing pump needs
replacement. He would like to order the pump in September. The
estimated delivery time for the pump is 20 weeks or longer. As result
it will not be delivered util 2023. The cost of the system is $48,000.
The expense would come out of the Sewer enterprise fund in 2023.
A copy of the quote is attached below. Wayne Ehrich will discuss
this request further at the Council meeting.
MOTION NEEDED
ATTACHMENTS:
DOC090922-002.pdf
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AGENDA ITEM NO.
XII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 13, 2022
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: F.Y.I. - Department Updates
SUBJECT: FYI - Department Updates
SUGGESTED ACTION: See department updates below.
ATTACHMENTS:
DOC090922-003.pdf
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