Packet text, July 9, 2024
Machine-extracted text of the packet PDF, searchable with your browser's find. Page images, tables and scanned FYI pages may be garbled; the PDF is authoritative.
- 7.9.24 Council Packet Agenda packet · 55k chars
Highlighted passages are the agenda items linked from the meeting page.
AGENDA
CITY COUNCIL REGULAR SESSION
July 9, 2024
7:00 PM
I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
III.A Adopt Agenda for July 9, 2024
Summary Report
7-9-24 Agenda Council Meeting.docx
IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
V. APPROVAL OF MINUTES and APPOINTMENTS
V.A
City Council Meeting Minutes of June 11, 2024
City Council Work Session Meeting Minutes of June 20, 2024
Approve Hire of Municipal Liquor Store Employees Grace Peters and Marissa
Erickson.
Summary Report
6-11-24 Minutes.doc
6-20-24 Council Special Meeting.docx
VI. PRESENTATIONS/PUBLIC HEARINGS RECOGNITIONS/PROCLAMATIONS
VI.A Summary of 2023 City Audit - Tyler See - Abdo
Summary Report
2023 Audit Report.docx
2023 FINAL Audit Presentation.pdf
VII. ENGINEERING
VII.A Pearl Creek and Gates Ave Utility Improvements. See attachments
Summary Report
Pearl Creek.pdf
Pearl Creek Pay Application 6.pdf
1
VIII. LEGAL
VIII.A Development Agreement - 98 Gunderson Blvd Sanitary Sewer Reroute
Summary Report
02.1_RCA_98 Gunderson Blvd Swr_Development Agreement.pdf
Sewer Map.pdf
Development Agreement-Dollar General.pdf
VIII.B Kenyon City Code 900.11 Animal Control - Number of Animals
Summary Report
City Code-Number of Animals.docx
Ordinance 105 Amendment_Number_of_Animals.docx
VIII.C South Central Service Cooperative Contract
Summary Report
Contract South Central Service Coop.docx
IX. FINANCIAL
IX.A 7-9-24 Financials and checks
Summary Report
X. OLD BUSINESS
XI. NEW BUSINESS
XI.A Payoff City Hall Roof Loan to KMU
Summary Report
CITY HALL ROOF LOAN.pdf
XI.B Approve Rose Fest Events
1. Street Dance Permit – Municipal Liquor Store
2. Park & Rec – Liquor Permit for Depot Park
3. Parade Permit
4. Street Closures
5. Car Show (Informational)
6. KW Athletic Booster Club 5K Run/Walk
Summary Report
Rose Fest Events.pdf
XI.C Resolution 2024-17 Approving Election Judges for 2024
Summary Report
Resolution 2024-17 Appoint Election Judges.docx
XI.D On-Sale Liquor License (New)- Cahill Bistro Bar
Summary Report
Cahill Bistro Bar License.pdf
2
XI.E Street Closure – Whitetail Block Party
Summary Report
XI.F Transient Merchant-Solicitor Peddler License Fee Waiver
Summary Report
Transient Merchant Solicitor Peddler.pdf
Transient Merchant Application.pdf
XI.G Resolution 2024-18 Accepting Kenyon Fire Relief Association Donations to the City
of Kenyon
Summary Report
Kenyon Fire Relief Donations.docx
Resolution 2024-18 Accepting_Kenyon_Fire_Association_Donations.docx
XI.H Set Council Work Session to Review 2025 Draft Budget
Summary Report
July - Finance Budget.docx
XI.I Approval to Proceed with Door Installation Between City Council Chambers and
Library
Summary Report
Library Door Installation.docx
Library Door Quote.pdf
XII. F.Y.I. - Department Updates
XII.A 7-9-24 FYI
Summary Report
7-9-24 FYI.pdf
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
3
AGENDA ITEM NO. III.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Agenda
AGENDA SECTION: ADOPT AGENDA
SUBJECT: Adopt Agenda for July 9, 2024
SUGGESTED ACTION: MOTION NEEDED
ATTACHMENTS:
7-9-24 Agenda Council Meeting.docx
4
AGENDA
CITY COUNCIL MEETING
July 9, 2024
Recite Pledge of Allegiance
7:00. I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
IV. CONSENT AGENDA
** All items listed with asterisks (*) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of June 11, 2024
B. City Council Work Session Meeting Minutes of June 20, 2024
C. Approve Hire of Municipal Liquor Store Employees Grace Peters and Marissa Erickson
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
A. Summary of 2023 City Audit -Tyler See - Abdo
VII. ENGINEERING
A. Pearl Creek & Gates Avenue Utility Improvements
1. Pay Application #6 to BCM Construction
VIII. LEGAL
A. Development Agreement: 98 Gunderson Boulevard Sanitary Sewer Rerouting
B. Kenyon Code 900.11 Animal Control – Number of Animals
1. Ordinance No. 105: Amending Section 900 of the Kenyon City Code Regarding
Animal Control
C. South Central Service Cooperative Contract
IX. FINANCIAL
**A. June 2024 Treasurer’s Report
**B. Payment of Claims
X. OLD BUSINESS
XI. NEW BUSINESS
A. Payoff City Hall Roof Loan to KMU
B. Approve Rose Fest Events
1. Street Dance Permit – Municipal Liquor Store
2. Park & Rec – Liquor Permit for Depot Park
5
3. Parade Permit
4. Street Closures
5. Car Show (Informational)
6. KW Athletic Booster Club 5K Run/Walk
C. Resolution 2024-17 Approving Election Judges for 2024
D. On-Sale Liquor License (New)- Cahill Bistro Bar
E. Street Closure – Whitetail Block Party
F. Transient Merchant/Solicitor Peddler License Fee Waiver
G. Resolution 2024-18 Accepting Kenyon Fire Relief Association Donations to the City
of Kenyon
H. Set Council Work Session to Review 2025 Draft Budget
I. Approval to Proceed with Door Installation Between City Council Chambers and
Library
XII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. KMU Meeting: Tuesday, July 16 @ 4:00 p.m.
2. EDA Meeting: Tuesday, July 23 @ 8:00 a.m.
3. City Council Meeting: Tuesday, August 20 @ 7 p.m.
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
6
AGENDA ITEM NO. V.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Minutes
AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS
SUBJECT:
City Council Meeting Minutes of June 11, 2024
City Council Work Session Meeting Minutes of June 20, 2024
Approve Hire of Municipal Liquor Store Employees Grace Peters
and Marissa Erickson.
SUGGESTED ACTION: MOTION NEEDED
ATTACHMENTS:
6-11-24 Minutes.doc
6-20-24 Council Special Meeting.docx
7
Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 11th day of June 2024. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Kim Helgeson, Mary Bailey,
Molly Ryan, and Lee Sjolander
Also present: Interim Administrator Frank Boyles, Administrative Assistant Holli Gudknecht, Police Chief
Jeff Sjoblom, Engineer Derek Olinger, Public Works Director Wayne Ehrich, City Attorney Scott Riggs,
Officer Brian Homeier, Todd Greseth, Jay Kindseth, Nate Rud
The meeting opened with the Pledge of Allegiance.
CITIZEN COMMENT
Goodhue County Commissioner, Todd Greseth, gave an update on what is happening in the County and
what is coming up. He thanked the Kenyon Fire Department and City for storing the Goodhue County
mobile command center vehicle.
Jay Kindseth, 702 Bullis Street, expressed his concerns about the new home construction at Countryside
Meadows subdivision. SEMMCHRA had signed a “Declaration of Restrictive Covenants for Countryside
Meadows Addition” in 2004 that stated it was to be in effect for 30 years. Kindseth stated that the covenants
were not being followed.
Attorney Riggs replied that the city was not involved in the original or revised covenants. The original
covenants were revised in March 2024 with several of the covenants being deleted. The remaining open lots
were sold to Bigelow & Lennon Construction in April 2024. As long as the builder is following the current
covenants, there should not be an issue.
Nate Rud from Bigelow & Lennon Construction stated that the covenants were changed before they bought
the lots in April. He thought everything was fine. He didn’t mean to cause any trouble.
Jay Kindseth questioned the enforcement of the animal control ordinance that states it is unlawful for a
residential unit or site to keep more than three animals over six months of age without securing a permit
from the city. He knows of a residence with at least nine dogs.
Attorney Riggs replied that the council may direct city staff to look at the ordinance and propose possible
changes to be enforced.
ADOPT AGENDA
Motion by Ryan seconded by Bailey to approve the agenda. Motion carried 5-0-0.
CONSENT AGENDA
Motion by Bailey seconded by Ryan to approve the Consent Agenda, which includes payment of check
numbers 76082 through 76167; 4969E through 4993E. Motion carried 5-0-0.
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROCLAMATIONS
Toward Zero Deaths Update – Jessica Seide
Jessica Seide, SE MN TZD Coordinator and Officer Homeier presented a summary of the Toward Zero
Deaths Program activities. The goal of the TZD program is to reduce injuries and deaths due to speeding,
impaired and drunk driving and other preventable causes on Minnesota Roads.
ENGINEERING
Pearl Creek & Gates Avenue Utility Improvements
8
Engineer Olinger stated that work is continuing on the lift station.
Pay Application #5 to BCM Construction
Motion by Helgeson second by Bailey to approve pay request No. 5 to BCM Construction in the amount
of $104,318.56 for work completed through May 31, 2024. Motion carried 5-0-0.
Sanitary Sewer Flows
Engineer Olinger stated that continued support to monitor and make improvements to the City’s sewer
system is needed. With the recent heavy rains, the sanitary sewer flows at the wastewater treatment plant
have spiked well above the facility’s capacity. Public works has been working to resolve some of the
known problematic issues.
LEGAL
Rezoning Request – Paul & Lisa Peterson
Attorney Riggs and Engineer Olinger reviewed the request from Paul and Lisa Peterson to rezone two
parcels (PID# 66.180.0130 and #66.180.0150) they own from I-1 (General Industrial) to C-2 (General
Commercial) and from R-1 (Residential) to C-2 (General Commercial). The Planning Commission held
a public hearing on June 4, 2024, and recommended the rezoning change. There were no public
comments.
Ordinance 104: Rezoning Two Parcels of Land Owned by Paul and Lisa Peterson from I-1 (General
Industrial) to C-2 (General Commercial) and from R-1 (Residential) to C-2 (General Commercial
Motion by Ryan seconded by Bailey to adopt Ordinance 104. Motion carried 5-0-0.
Resolution 2024-16 Approving Summary Publication of an Ordinance 104 by Title and Summary
Motion by Ryan seconded by Helgeson to adopt Resolution 2024-16. Motion carried 5-0-0.
Lot Combination: Paul & Lisa Peterson
Attorney Riggs stated that Paul & Lisa Peterson requested approval to combine two lots located at 98
Gunderson Boulevard.
Resolution 2024-15: Approving Lot Combination (Peterson)
Motion by Helgeson second by Sjolander to adopt Resolution 2024-15 approving the lot combination
for Paul & Lisa Peterson. Motion carried 5-0-0.
OLD BUSINESS
FINANCE
Security State Bank of Kenyon Public Funds CD
Finance Director, Whitney Kyllo included an update in the council packet showing she moved the City
CD from an interest rate of .4% to a 4.87% interest rate for 24 months. The CD was only gaining about
$105 of interest quarterly, with this new interest rate, we should expect over $1,000 quarterly in interest
earnings.
NEW BUSINESS
City Council Prioritization of Upcoming Action
Interim Administrator Boyles reviewed a list of 11 tasks to be completed that were identified as priorities
by staff and city council. The council was asked to prioritize the tasks and identify three to five priorities
to be accomplished by Boyles.
Motion by Sjolander seconded by Helgeson to prioritize the following four items to be completed first.
1. Receive two proposals and select one to solicit and recruit a new full-time city administrator.
2. Conduct the selection process and execute an employment agreement with the new administrator.
9
3. Review in detail the pay study to determine what portions are usable, and which need
modification.
4. Implement the modified pay plan, over time.
Motion carried 5-0-0.
Modification of City Staff Reports
Interim Administrator Boyles introduced a “Request for Council Action” form to be used by staff to request
city council meeting actions. This form would make all public reports consistent looking so the public,
committee members, and commissioners know exactly where to find information.
Motion by Ryan seconded by Helgeson to implement the “Request for Council Action” form for council
agenda items. Motion carried 5-0-0.
Receive Fulltime City Administrator Solicitation and Recruitment Proposal
Interim Administrator Boyles stated two quotes were obtained for the solicitation and recruitment of a new
city administrator. He would like the council to hear their proposal presentations. A special council meeting
will be held after checking with the two firms on a possible date.
Date Change of August Council Meeting
Interim Administrator Boyles stated the August council meeting is scheduled for August 13, which is the
date of the Primary Election. He will work on setting up an alternative meeting date in August.
Approve Request for Liquor at Depot Park – Colin Lambert, July 13, 2024
Motion by Helgeson, seconded by Henke to approve the liquor request for Colin
Lambert in Depot Park on July 13, 2024. Motion carried 5-0-0.
Facility Use Form – KW Wrestling Booster Club
Interim Administrator Boyles stated that the KW Wrestling Booster Club filled out a facility request to meet
at the Fire Hall once a month during the school year. Several council members expressed concerns over
opening up city buildings for public use. Attorney Riggs stated that the city would need to get additional
liability insurance if the public was allowed to use city buildings. Also, if one group was allowed to use the
buildings, it would need to be opened up to all groups. The request was denied.
Holiday Office Closing - City Office/Library Close July 5
Interim Administrator Boyles requested approval for City Offices and the Library to be closed on Friday,
July 5, 2024.
Motion by Bailey seconded by Ryan to close the City Office and Library on Friday, July 5, 2024.
Motion carried 5-0-0.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, June 18th @ 4:00 p.m.
City Council Meeting: Tuesday, July 9th @ 7 pm
COUNCIL AND STAFF GENERAL COMMENTS
Council Member Helgeson thanked all the city staff. She appreciates everything they all do.
Council Member Sjolander thanked city staff for all they do, especially public works, police, and pool staff.
Council Members Bailey and Ryan and Mayor Henke agreed to thanking the city staff for all they do.
Motion by Ryan seconded by Helgeson to adjourn the meeting at 8:38 pm. Motion carried 5-0-0.
10
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
11
Pursuant to due call and notice thereof, a City Council Work Session was duly held in the City
Council chambers at 5:00 p.m. on the 20th day of June 2024. The following members were present:
Mayor Doug Henke, Council Members: Kim Helgeson, Molly Ryan, and Mary Bailey
Absent: Lee Sjolander
Also, present: Interim Administrator Frank Boyles
Mayor Henke called the work session to order at 5:00 pm.
Vendor Presentations Regarding the Recruitment and Selection of a New Full-time City
Administrator
Mike Humpal, CEcD and manager for the South Central Services Corporation, reviewed the terms
of his eight-page proposal and 13-page position profile. Members of the city council asked a series
of questions about the process.
Pat Melvin, Management Consultant for David Drown and Associate Human Services, reviewed his
12-page proposal and eight-page position profile. The council asked questions about the process and
timeline.
Discussion of Vendor Presentations
Council members said they liked the presentations of each proposal. They noted that the steps and
timelines were very similar.
Motion by Helgeson seconded by Bailey to approve Mike Humpal and South Central Services
Cooperative to provide executive search services for the City of Kenyon City Administrator.
Motion carried 4-0-0.
Other
Motion by Ryan seconded by Bailey to adjourn the meeting at 6:40 p.m.
Motion Carried 4-0-0
_______________________________ _____________________________________
Holli Gudknecht, Deputy City Clerk Douglas Henke, Mayor
12
AGENDA ITEM NO. VI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
SUBJECT: Summary of 2023 City Audit - Tyler See - Abdo
SUGGESTED ACTION: See Attached
ATTACHMENTS:
2023 Audit Report.docx
2023 FINAL Audit Presentation.pdf
13
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
FINANCE JULY 9,2024, FINANCE DIRECTOR
KYLLO
TITLE OF ISSUE: RECEIVE CITY AUDIT REPORT FOR THE YEAR ENDING DECEMBER 31,
2023, FROM ABDO
BACKGROUND AND SUPPLEMENTAL INFORMATION: Minnesota Statutes 471.697 provides
that cities with populations in excess of 2500 according to the federal census and annual revenues
substantially less that Kenyon, Minnesota prepare a financial report covering the city’s operations
including liquor stores and public utility commissions during the preceding fiscal year after the close
of the fiscal year.
Cities must publish the report or summary in accordance with the state auditors’ guidelines. A copy
for public inspection must be retained in the finance director’s office, after a report is rendered to
the city council for their approval.
The city council of the City of Kenyon, Minnesota, although exempt from Minnesota Statutes
471.697 because its population is less than the 2500 threshold, has decided to have an annual
audit conducted and otherwise has elected to meet the state law requirements for years now.
The financial picture of Kenyon is more complex than other cities this size considering our liquor
store, sanitary sewer, water, and electrical public utilities in addition to typical municipal financial
transactions. The audit report and materials will be presented to the city council by Tyler See with
the firm Abdo.
SOURCE OF FUNDING: General Fund
REQUESTED COUNCIL ACTION: Receive audit presentation for the fiscal year 2023 from Mr.
See. If all city council questions are answered satisfactorily, it would be appropriate for the city
council to move, second and approve the audit and authorize that the remaining actions be
completed within statutorily prescribed guidelines.
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
AUDIT FOR THE
YEAR 2023
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
AGENDA ITEM NO.
VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: Pearl Creek and Gates Ave Utility Improvements. See attachments
SUGGESTED ACTION: See attachments
Motion Approving Pay Application #6
ATTACHMENTS:
Pearl Creek.pdf
Pearl Creek Pay Application 6.pdf
34
35
36
37
38
AGENDA ITEM NO.
VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: Development Agreement - 98 Gunderson Blvd Sanitary Sewer
Reroute
SUGGESTED ACTION: See Attached
Motion Approving development agreement for the 98 Gunderson
Blvd sanitary sewer rerouting
ATTACHMENTS:
02.1_RCA_98 Gunderson Blvd Swr_Development Agreement.pdf
Sewer Map.pdf
Development Agreement-Dollar General.pdf
39
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
Legal 7/9/2024 D Olinger/S Riggs
TITLE OF ISSUE: Development Agreement - 98 Gunderson Boulevard Sanitary Sewer
Rerouting
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The proposed dollar general construction proposes a new building and other site improvements
directly over an existing public sanitary sewer main. Rerouting of the main is needed to allow for
construction.
The attached development agreement defines the essential terms for the developer to complete this
relocation in accordance with the city’s requirements and standards. Terms include but are not limited
to:
Cost reimbursement for city plan reviews, coordination, and construction observation
Financial security and insurance requirements
Design and record document requirements
The agreement has been drafted by the city attorney and city engineer and is currently being
reviewed by the developer. The draft agreement is recommended for approval.
SOURCE OF FUNDING: AMH Properties, LLC (Dollar General Developer) reimbursement
REQUESTED COUNCIL ACTION:
Motion Approving Development Agreement for the 98 Gunderson Blvd Sanitary Sewer Rerouting
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
X
40
41
42
43
44
45
46
47
48
49
50
51
52
53
AGENDA ITEM NO.
VIII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: Kenyon City Code 900.11 Animal Control - Number of Animals
SUGGESTED ACTION: See Attached
ATTACHMENTS:
City Code-Number of Animals.docx
Ordinance 105 Amendment_Number_of_Animals.docx
54
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
VIIIB ADMINISTRATION JULY 9, 2024, INTERIM CITY
ADMNISTRATOR
TITLE OF ISSUE: KENYON CITY CODE 900.11 ANIMAL CONTROL-NUMBER OF ANIMALS
BACKGROUND AND SUPPLEMENTAL INFORMATION: At a recent city council meeting a
Kenyon resident asked if there were a maximum number of dogs that could be kept in a residential
unit or site in the city. The answer was that the city code Section 900.22 Subd. 2 states: “Number of
Animals. It is unlawful to keep in a residential unit or residential site more than three animals over
six months of age without securing a permit from the city.”
There are three problematic aspects of the existing ordinance. The language refers to “animals”
and not dogs or dogs and cats. So, it appears that any animal which is not otherwise regulated by
our ordinance would be limited to three.
A second concern is that the limit of three animals over six months old does not apply to those
which are less than six months old as in a liter of pups. If the animals are over six-month-old, then
they are not limited to three if the owner(s) secure(s) a permit from the city. The city code does not
provide for kennel licenses which would allow for more than three animals. So, this ordinance
provision is inconsistent with the rest of the code.
The city attorney has recommended the following language for Subd.2. Number of animals. It is
unlawful to keep in a residential unit or residential site more than three cats or dogs, except that a
single litter of more than three kittens or puppies may be kept until the animals reach six months of
age.
Attached is a revision to the above section of the city code which would limit the number of dogs or
cats over six months to three. Not everyone will be happy.
SOURCE OF FUNDING: NA
REQUESTED COUNCIL ACTION: Attached is a proposed ordinance. The city council may adopt
the ordinance by motion, second, and vote as proposed. Or the city council could adopt the
ordinance with revisions. The final option is to leave the city code as it does nothing to solve the
problem.
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
X
55
ORDINANCE NO. 105
AN ORDINANCE AMENDING SECTION 900 OF THE
KENYON CITY CODE REGARDING ANIMAL CONTROL
THE CITY COUNCIL OF THE CITY OF KENYON, MINNESOTA, ORDAINS:
Section 1. Section 900.11 of the Kenyon City Code is hereby amended by the addition of the bold
and double underlined language and the deletion of the bold and stricken language, as follows:
900.11. Unlawful acts. Subdivision 1. Dangerous animals. It is unlawful for an owner to own
or harbor an animal that:
a) trespasses in a damaging way, or commits a nuisance on the property of persons other
than the owner;
b) runs or barks at pedestrians, bicyclists, vehicles, or other animals;
c) is kept on the premises of the owner under such unsanitary conditions that the
maintenance of keeping the animal creates odors to the annoyance of the public in the
vicinity or in such a manner as to be conducive to the harboring of rats, mice, snakes,
vermin or disease; or
d) barks, cries, whimpers or creates a sound or noise to an extent to unreasonably annoy
or injure the safety, health, comfort, or repose of members of the public.
Subd. 2. Number of animals. It is unlawful to keep in a residential unit or residential site
more than three cats or dogs, except that a single litter of more than three kittens or puppies
may be kept until the animals reach six months of age animals over six months of age
without securing a permit from the city.
Section 2. This ordinance shall be in full force and effect upon its passage and publication.
Passed by the City Council of the City of Kenyon, Minnesota, this 9th day of July, 2024.
______________________________
ATTEST: Douglas Henke, Mayor
___________________________________
Holli Gudknecht, Deputy City Clerk
(Published in the Kenyon Leader on July 17, 2024)
DOCSOPEN-KE200-5-962264.v1-7/2/24
56
AGENDA ITEM NO.
VIII.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: South Central Service Cooperative Contract
SUGGESTED ACTION: See Attached
ATTACHMENTS:
Contract South Central Service Coop.docx
57
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
VIII Administration JULY 9,2024 INTERIM CITY
ADMINISTRATOR
TITLE OF ISSUE: SOUTH CENTRAL SERVICE COOPERATIVE CONTRACT
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The city council has confirmed that their top priority is the recruitment, selection and hiring of a full-
time long-term city administrator. On June 20, 2024, the city council conducted a special meeting to
interview and select a firm to oversee this process.
The firms of David Drown and Associates and South-Central Service Cooperative were
interviewed. After considerable discussion regarding the capabilities and processes proposed to be
used by each firm the city council selected South Central Service Cooperative represented by Mike
Humpal.
Mr, Humpal provided a draft contract. I have submitted the contract draft to the city attorney’s office
for review and revision. The League of Minnesota Cities recommends that city contracts contain
certain provisions. Among them are insurance, indemnification, incorporation of his proposal,
conflict of interest, data practices and more.
The city attorney’s office has not yet completed the agreement but will do so by the city council
meeting.
SOURCE OF FUNDING: $14,500 from general fund
REQUESTED COUNCIL ACTION: Assuming that the city council members believe they have
sufficient time to review the completed agreement, a motion, second and vote to approve would be
in order.
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
X
58
AGENDA ITEM NO. IX.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Finance
ITEM TYPE: Financial
AGENDA SECTION: FINANCIAL
SUBJECT: 7-9-24 Financials and checks
SUGGESTED ACTION:
ATTACHMENTS:
59
AGENDA ITEM NO. XI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Payoff City Hall Roof Loan to KMU
SUGGESTED ACTION: Finance Director Kyllo is recommending that the city payoff the city
hall roof loan to KMU.
The loan is for $53,000. The interest savings by paying the loan off
early would be $4,979.
The city has this money available.
MOTION NEEDED IF APPROVED.
ATTACHMENTS:
CITY HALL ROOF LOAN.pdf
60
61
AGENDA ITEM NO. XI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Approve Rose Fest Events
1. Street Dance Permit – Municipal Liquor Store
2. Park & Rec – Liquor Permit for Depot Park
3. Parade Permit
4. Street Closures
5. Car Show (Informational)
6. KW Athletic Booster Club 5K Run/Walk
SUGGESTED ACTION: ONE MOTION FOR ALL NEEDED
ATTACHMENTS:
Rose Fest Events.pdf
62
63
64
65
66
67
68
69
AGENDA ITEM NO. XI.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2024-17 Approving Election Judges for 2024
SUGGESTED ACTION:
The last day to appoint election judges for the State Primary Election
is July 19, 2024. Election judges can be appointed now for both the
primary and general elections. A copy of this resolution must be sent
to Goodhue County Elections.
See attached resolution below.
MOTION NEEDED
ATTACHMENTS:
Resolution 2024-17 Appoint Election Judges.docx
70
RESOLUTION NO. 2024-17
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
A RESOLUTION OF ADOPTION OF ELECTION JUDGES FOR 2024
WHEREAS, The City Council of the City of Kenyon is required by MS 204B.21, Sec. 2, to
officially approve the appointment of election judges; and
WHEREAS, the Kenyon City Council hereby adopts the judges listed on Exhibit A, hereto
attached, as the official judges for the August 13, 2024, Primary Election, and the November 5,
2024 General Election, with the understanding that amendments may be necessary to the
appointments in order to fill vacancies and meet party splits.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Kenyon that the
names listed on Exhibit A, hereto attached, are the official Election Judges for the City of
Kenyon.
Adopted by the Kenyon City Council this the 9th day of July 2024.
______________________________
Douglas Henke, Mayor
ATTEST:
____________________________________
Holli Gudknecht, Deputy City Clerk
71
Attachment A
Holli Gudknecht
Coralee Monroe
Margaret Scott
Melissa Sviggum
Brandi Kyllo
Beverly Jacobsen
Dawn Brossard
Linda Germundson
72
AGENDA ITEM NO. XI.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: On-Sale Liquor License (New)- Cahill Bistro Bar
SUGGESTED ACTION: Brothers LLC dba Cahill Bistro Bar has purchased the former Lacey's
Restaurant building. They are currently doing some kitchen
remodeling and plan to open their restaurant by the end of August.
They have another restaurant in Edina named Cahill Bistro. They are
family owned and operated and currently employ only family
members. However, this may change with the added staff needed for
a second location. They have applied for a liquor license. Kenyon PD
did complete a background check on the owners.
MOTION NEEDED
ATTACHMENTS:
Cahill Bistro Bar License.pdf
73
74
AGENDA ITEM NO. XI.E
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Street Closure – Whitetail Block Party
SUGGESTED ACTION: Carolee Miller submitted a request to close Whitetail Lane in
Saturday, July 20, 2024 from 4:00 pm to 8:00 pm for a neighborhood
block party and fundraiser. The fundraiser is for their neighbor, the
Linaman's, who recently lost their house to a fire.
MOTION NEEDED
ATTACHMENTS:
75
AGENDA ITEM NO. XI.F
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Transient Merchant-Solicitor Peddler License Fee Waiver
SUGGESTED ACTION: See Attached
ATTACHMENTS:
Transient Merchant Solicitor Peddler.pdf
Transient Merchant Application.pdf
76
77
78
79
80
AGENDA ITEM NO. XI.G
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2024-18 Accepting Kenyon Fire Relief Association
Donations to the City of Kenyon
SUGGESTED ACTION: See Below
ATTACHMENTS:
Kenyon Fire Relief Donations.docx
Resolution 2024-18 Accepting_Kenyon_Fire_Association_Donations.docx
81
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
XIH FIRE DEPARTMENT JULY 9, 2024, FIRE CHIEF WAYNE
EHRICH
TITLE OF ISSUE: APPROVAL OF RESOLUTION 2024-18 ACCEPTING KENYON RELIEF
ASSOCIATION DONATIONS TO THE CITY OF KENYON
BACKGROUND AND SUPPLEMENTAL INFORMATION: The Kenyon Fire Relief Association
operates pull tabs at the Kenyon Municipal On and Off Sale Liquor Store in conformance with State
of Minnesota Lawful Gambling Statutes. Periodically the Fire Relief Association recognizes the Fire
department’s commitment to serving the city and makes monetary donations to the fire Department
for various purposes.
The attached resolution 2024-18 enumerates a total of $38,764 recommended for contribution to
the city and specifies the purpose for each contribution,
REQUESTED COUNCIL ACTION: The City Council is asked to adopt the attached resolution
2024-18 accepting the fire relief associations contributions in the total amount of $38,764
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
X
82
RESOLUTION NO. 2024-18
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
RESOLUTION ACCEPTING KENYON FIRE RELIEF ASSOCIATION
DONATIONS TO THE CITY OF KENYON
WHEREAS, the City of Kenyon (“City”) has established the Kenyon Fire Department (“Fire
Department”) that is responsible for fire and life safety responses in the City; and
WHEREAS, the Kenyon Fire Relief Association recognizes the Fire Department’s commitment
to serving the City and would like to make a monetary donation to the Fire Department; and
WHEREAS, the Kenyon Fire Relief Association has offered to contribute the cash amounts set
forth below to the City:
Name of Donor Amount Use of Donation
Kenyon Fire Relief Association $15,000 Tanker Truck fund to purchase tanker
which is due to arrive at the City in the
spring of 2026
Kenyon Fire Relief Association $7,000 Rose Fest to pay for Shriners, signs, tent,
and Jack Sparrow
Kenyon Fire Relief Association $250 Paint for pool mural for Eagle Scout
project
Kenyon Fire Relief Association $8,000 New doors at Depot Building
Kenyon Fire Relief Association $8,514 Fire Dept to purchase hose, Nomex, and
gloves
TOTAL DONATIONS $38,764
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KENYON,
MINNESOTA, AS FOLLOWS:
1. The recitals stated above are hereby incorporated into this Resolution as if restated herein.
2. The Kenyon City Council accepts the donation for the Kenyon Fire Department and City
of Kenyon in the amount of $38,764 from the Kenyon Fire Relief Association to be used as listed above.
1
DOCSOPEN\KE200\1\953076.v4-5/15/24
83
3. The donations contemplated in this Resolution are hereby accepted pursuant to Minnesota
Statutes, section 465.03.
4. City staff is hereby directed to issue receipts to the Kenyon Fire Relief Association
acknowledging the City’s receipt of the donor’s donations and to take all necessary actions contemplated
by this Resolution.
Adopted by the City Council of the City of Kenyon on July 9 , 2024.
Approved:
Douglas Henke, Mayor
Attest:
Holli Gudknecht, Deputy City Clerk
2
DOCSOPEN\KE200\1\953076.v4-5/15/24
84
AGENDA ITEM NO. XI.H
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Set Council Work Session to Review 2025 Draft Budget
SUGGESTED ACTION: See Attached.
ATTACHMENTS:
July - Finance Budget.docx
85
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
9.i FINANCE JULY 9,2024 FINANCE DIRECTOR
KYLLO
TITLE OF ISSUE: PROPOSED 2025 BUDGET WORK SESSION I AT 5PM ON EITHER
THURSDAY, JULY 23, OR JULY 30, 2024.
BACKGROUND AND SUPPLEMENTAL INFORMATION: The State of Minnesota has established
a Municipal Budget Adoption Process that commences with preliminary budget completion no later
than September 30, 2024, and a final budget adoption following truth in taxation hearing no later
than December 27, 2024. Because the budget preparation phase is protracted and because the
budget itself can be complex, it is not unusual for cities to conduct work sessions to discuss
elements of the budget so that staff and city council are familiar with the entire document,
At present the staff is recommending Budget Study I on either Thursday, July 23 or Thursday, July
30, 2024.
The suggested topics are as follows:
1. Develop an annual budget Preparation Schedule: Does the city council wish to establish
a schedule to be used each year to organize our efforts?
2. Adoption of a budget philosophy: From year to year there are budget drivers. Since
personnel related costs are 50% of the general fund budget the consumer cost of living
increase should be considered, If the city is growing in value, households or both this is
another driver, if the city is engaged in public improvement projects next year then the
commercial Cost of Living Index may be relevant.
3. Are there new services or more costly services in 2025: Legal services fees have
increased over the years, but no adjustment has been made to the line item. There are other
line items similarly situated. 2024, the City increased internet security, thus the need to
increase the budget for computer support. For example, if the city assumes the fiscal
responsibility for tree removal on public and private property, the city costs will rise
precipitously.
4. Are there revenues which we should increase or decrease in 2025?
These are just a few examples of areas for potential discussion at the work session.
SOURCE OF FUNDING: NA
REQUESTED COUNCIL ACTION: The city council is asked to schedule the first 2025 Budget
Workshop Session on one of the above dates or an acceptable alternative. It would also be helpful
for the city council to identify to the staff the items it desires for discussion at the session.
Otherwise, we will use this report as our guideline.
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
86
AGENDA ITEM NO. XI.I
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Approval to Proceed with Door Installation Between City Council
Chambers and Library
SUGGESTED ACTION: See Attached
ATTACHMENTS:
Library Door Installation.docx
Library Door Quote.pdf
87
REQUEST FOR COUNCIL ACTION
Agenda Item: Department: Requested Council Meeting Date: Submitted By:
XII Administration JULY 9. 2024 INTERIM CITY
ADMINISTRATOR
TITLE OF ISSUE: APPROVAL TO PROCEED WITH DOOR INSTALLATION BETWEEN CITY
COUNCIL CHAMBERS AND LIBRARY
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Kenyon area residents are fortunate that the Library Board and city are highly cooperative. This
fact is evidenced by the fact that the two share the city hall building. Sharing though, also
introduces challenges.
The Kenyon Public Library Board is requesting that a door be installed between the library and the
city council chambers. The library has been using the city council chambers for programming space
and has exponentially increased programming over the last few years. While the library is grateful
for use of this space, it is a distraction for city staff during library events. The door would allow more
privacy for city staff as well as enhanced access and egress for library events,
Library staff have solicited a quote for the work. A pocket door and lock s contemplated to be
installed which provides access and egress to the library and city council chambers. The library
board approved a quote in the amount of $3977.00 from L and M Construction Company of Kenyon
(see attached) The library board has also agreed to pay the entire cost of the door and installation.
SOURCE OF FUNDING: Library Fund Dollars to pay full cost.
REQUESTED COUNCIL ACTION: Motion, second, and vote to approve the door installation as
requested by the library board using library board funds.
SUPPORTING DOCUMENTS ATTACHED:
Resolution Ordinance Contract Minutes OTHER
X
88
89
AGENDA ITEM NO.
XII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: July 9, 2024
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: F.Y.I. - Department Updates
SUBJECT: 7-9-24 FYI
SUGGESTED ACTION:
ATTACHMENTS:
7-9-24 FYI.pdf
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115