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AGENDA
CITY COUNCIL SPECIAL SESSION
March 28, 2023
5:00 PM
City Council Work session/Special meeting to discuss payroll services.
I. Call to Order
II. Agenda
II.A Agenda
Summary Report
3-28-23 Agenda Work Session-Special meeting.doc
III. Business to be discussed and Possible Action
III.A Review options for Payroll processing services
Summary Report
Abdo Services Proposal.pdf
ADP Proposal.pdf 3-23.pdf
Paychexx Payroll proposal 3-23.pdf
III.B Further discussion and possible approval of Payroll Processing Proposal
Summary Report
IV. Adjourn
1
AGENDA ITEM NO. II.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: March 28, 2023
SUBMITTED BY: Mark Vahlsing, City Council
ITEM TYPE: Agenda
AGENDA SECTION: Agenda
SUBJECT: Agenda
SUGGESTED ACTION: See attached Agenda below.
ATTACHMENTS:
3-28-23 Agenda Work Session-Special meeting.doc
2
AGENDA
City Council Work Session/Special Meeting
March 28, 2023
5:00 pm
Kenyon City Hall
I. Call to Order
II. Review Options for Payroll Processing Services – Leah Davis,
Abdo.
III. Further discussion and possible approval of Payroll processing
Proposal
IV. Adjourn
Mark Vahlsing, City Administrator
Posted: March 24, 2023
3
AGENDA ITEM NO. III.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: March 28, 2023
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Old Business
AGENDA SECTION: Business to be discussed and Possible Action
SUBJECT: Review options for Payroll processing services
SUGGESTED ACTION: Leah Davis will discuss options that Abdo can provide to assist with
automated payroll processing. There will also be a demonstration of
an automated timecard system. Attached are the payroll processing
proposals.
Summary from 3-14-23 Council meeting Staff has been discussing
options for payroll processing for some time. With the finance
position opening up it is a good time to look at options for
contracting payroll processing. Utilizing a payroll service would
take some of the load off of the new Finance Director. Both Kathy
Flikke and Sue Dodds feel that it would be a good idea for the city
use a payroll service. I order to cover the costs the hours that the city
pays toward the PD/City Administrative position could be reduced.
The personnel committee has reviewed the concept and is supportive.
Further information is contained in the attached quotes. After
checking with several companies that do payroll processing, the city
has received three quotes. Vendor Annual Cost One
Time Cost Paychex Inc, $7655 Abdo $20,820
$9500 ADP $5032 The Paychex and ADP
quotes would include timekeeping software. For Abdo there would
be a one-time cost of $9500 for the timekeeping software. This
Software would take the place of timecards. *Abdo does payroll Le
Sueur, Independence, Nerstrand, Vermillion, and Claremont, and
Northfield Fire. In order MOTION NEEDED
ATTACHMENTS:
Abdo Services Proposal.pdf
ADP Proposal.pdf 3-23.pdf
Paychexx Payroll proposal 3-23.pdf
4
SERVICE PROPOSAL FOR
Proposed by
City of Kenyon
Leah Davis, CPA 709 Second Street, Kenyon, Minnesota 55946
Partner | Abdo
leah.davis@abdosolutions.com
P 507.524.2347
February 22, 2023 abdosolutions.com | Mankato, MN - Edina, MN - Scottsdale, AZ
5
Mark Vahlsing, City Administrator
City of Kenyon
709 Second Street
Kenyon, Minnesota 55946
February 22, 2023
Dear Mark,
Thank you for the opportunity to submit this proposal to City of Kenyon for full-service payroll processing and
support. Based on our past experience with government clients of comparable size and complexity, we believe the
following scope of services and company investment will provide your organization with outstanding, reliable, and
comprehensive payroll processing, filing and support.
We understand that the City of Kenyon is currently seeking support for payroll processing based on your current
needs and values:
• You have had transition and turnover in your HR/payroll staff and are exploring alternative options that
improve processing continuity, consistency, and compliance for your essential payroll functions.
• It is appealing to your organization to ensure that you’re never left with a staff vacancy in the payroll role
• Your organization values HR/payroll automation and is open to leveraging technology to improve payroll
efficiency, information management, and the overall employee experience.
We are confident that we can provide you with the high-level financial reporting and compliance with all applicable
local, state and federal requirements to allow you to focus on critical City operations while we execute your payroll
strategies, manage your payroll deadlines, and support your employees. Our proposal is based on the needs of your
City and the experiences we have had working with other local government clients of your size.
Unless terminated in accordance with the terms of the Agreement, the term of our contract shall be for twelve (12)
months from the date of the Agreement.
Investment by the Organization for services to be provided by Abdo is indicated in the Value section of this proposal
as well as the Agreement in Appendix A.
Abdo would like to thank City of Kenyon for this opportunity, and we look forward to exceeding your expectations and
developing a long-term partnership.
Sincerely,
Abdo
Leah Davis, CPA
Partner | Abdo
1 6
LIGHTING THE PATH FORWARD
The Abdo Difference
At Abdo, we believe in the importance of relationships. This core value is the foundation of our approach to delivering
the best experience and outcomes for our clients. It’s inherent in our people and the way we work. We know that for our
clients to be successful, it takes more than having experience and credentials – we take the time to listen to their
unique motivations, goals, and challenges. We truly care about their journey and where their path leads.
Our process is built around a deep commitment to every client:
We light the path forward so you can proceed with confidence.
We're the partner you can trust to help you along the way.
We're the catalyst who empowers you to reach your goals.
2 7
Your Team
Based on our ability to provide the requested services, our shared core values, and
an understanding of your unique needs, we firmly believe we would be a great
partner for the City of Kenyon. We have the resources, knowledge, people and
services to light the path forward for your city.
We have assembled a team with relevant experience who are committed to working
with you to ensure success. Payroll Team Leaders are briefly profiled below, and full
biographies can be found in Appendix C.
KEAH DAVIS, CPA
Partner
leah.davis@abdosolutions.com
P 507.524.2347
ANN PETROWIAK, CPA
Senior Manager
ann.petrowiak@abdosolutions.com
P 507.524.2349
3 8
Payroll Experience
Our talented payroll team members recognize that our primary focus must always be providing outstanding service to
your most valuable resource – your people. Our team is comprised of 12 HR and payroll industry experts with over 75
combined years of service, including two Certified Public Accountants. Beyond having a deep knowledge of payroll tax,
compliance, and processes, our team also understands that payroll is a critical piece of a much larger strategic objective
- attracting and retaining the workforce necessary to drive your city's goals.
As your payroll partner, we bring the experience and expertise to offer payroll support that reduces stress and ensures
deadlines and compliance requirements are met. We provide proactive and value-added suggestions for improvement to
our valued clients and will do the same for you and your team. We’re not just gathering data and completing a
transaction, we’re committed service-providers who understand the payroll process and its impact on your city. Your
people are your biggest asset and there will always be someone to help you each time you call.
In addition to payroll support, Abdo is a full-service firm with over 160 experienced experts in areas ranging from
accounting, audit, taxation, human resources, business valuation, and estate planning. Our team is here to help bring
your city to the next level of success.
PROCESS
From the start, you will experience the difference working with Abdo, as we begin our relationships by getting to know
your city. We focus on learning your unique payroll timing, policies, processes, challenges, and opportunities. During this
phase, we transition your city to an integrated software platform to streamline confidential payroll communication and
information sharing, while allowing us to stay connected to your management team and employees. Through this
process, we will uncover opportunities to improve compliance, employee experience, and payroll process efficiencies for
your team. Upon completion of set-up, we provide the necessary process and software training to you and your staff.
With our experience and commitment to quality service, you can be confident that we're the right payroll partner for your
city. Let us help you take the stress and anxiety out of payroll to allow you to focus on what you do best.
OUR PAYROLL EXPERTS PROVIDE:
• Integrated payroll software options that keep you • Employee-friendly self-service access and
connected with management and employees information updating
• Guaranteed on-time payroll processing and • Integrated time and PTO tracking, approval,
employee pay delivery and scheduling
• Proactive and expert payroll compliance support • No-hassle accounting entries and general
to keep you out of trouble ledger integration
• Worry-free tax and regulatory reporting and filing • Integrated software support and utilization
with anytime access to management and labor • Specialized labor cost analysis and reporting
reports
• Multi-department labor cost allocation
4 9
Technology
We believe technology should enhance our service offerings, making our work less intrusive, our time with you more
productive and everyone’s data more secure. The use of technology in our HR and payroll services enables us to
streamline our processes and helps to automate certain functions of our work so we are able to spend more time
analyzing our results and working directly with you.
Through the outbreak of COVID-19, our team has been able to seamlessly move to a completely remote work
environment with no loss of productivity, cooperation, or communication. Since March 17, 2020, our staff has been
successfully conducting remote HR and payroll services using the latest video conferencing and secure file sharing
technology. Through Zoom, Microsoft Teams, or whatever technology your city may use, our team will continue to
work through normal procedures, including regular meetings with you during the engagement to ensure effective
collaboration with your team.
We take the security of our client's data - and our own - very seriously. A number of systems are in place to ensure the
safety of your city’s data. We operate on a remote distributed infrastructure leveraging Microsoft’s Cloud Platform
Azure. This not only allows our staff to securely work from any computer, anywhere, any time, but also provides large-
scale, cutting-edge technology and security for your data. Your data is housed in secure data centers that reside
exclusively in the U.S. and not on laptops or local servers which could be stolen or misplaced. We continually provide
security awareness training to our staff members to ensure they are good digital stewards of your data. In addition to
this, we also consult bi annually with 3rd party security experts to conduct risk assessments and conduct annual
penetration tests.
IT ALSO MEANS:
All firm staff use dual All data is saved on All data is backed up All incoming emails,
authentication to ensure redundant servers and continually which means attachments, and
that every login to our data centers so if one we always have an extra embedded links are
remote environment is server fails, another copy for safe-keeping. scanned for viruses
secure and authorized. immediately takes over prior to landing in our
with no data lost. inbox, which allows us
to operate with more
Our cloud platform, Azure, is globally trusted by companies and governments and protection from phishing
has numerous security compliance standard they adhere to. Reports of these can emails, malware attacks,
be provided as requested. and other digital threats.
5 10
Value Overview
SERVICE GUARANTEE
Our work is guaranteed to the complete satisfaction of the client. If you are not
completely satisfied with the services performed by Abdo, we will, at your discretion,
either refund the price or accept a portion of said price that reflects the level of value
received. Upon payment of each of your scheduled payments, we will judge you have
been satisfied.
PRICE GUARANTEE
Furthermore, if you ever receive an invoice without first authorizing the service,
payment terms, and price, you are not obligated to pay for the unauthorized service.
Please understand, however, that the price we have quoted considers and relies upon
the following:
• The information you agree to provide is on time and complete to the degree
indicated in our agreement.
• Your key management, finance, or human resources team members don’t
change during our service period.
• No undisclosed or newly arising complexities, claims, or significant
transactions, occur that impact our service period. This includes emergence of
yet unspecified revisions to any prior period work that would need to occur
before we can perform our agreed services.
• No new tax, regulatory, or other reporting requirements are introduced
between now and the end of our service period.
A full scope of services, including estimated hourly charges, is listed on the following
page. These pages include both ADP RUN and Paylocity breakdowns.
ADDITIONAL SERVICES
Should you request services in addition to the Contracted Services, we will provide you
with proposed fees for the services to be provided. You shall be required to sign a
written or electronic confirmation of your request for additional services prior to
implementation.
66 11
Value Comparison
FULL-SERVICE PAYROLL SUPPORT ABDO SERVICE FEES
$1,350/MONTH *
$16,200/ANNUALLY
$385/Month
Estimated Paylocity Software Fees $4,620/Annually
(Includes Web Timekeeping)
(in addition to Abdo Service Fees)
One-time Payroll Setup/Implementation fee $9,500
(Includes Web Timekeeping Setup)
Guaranteed on-time payroll processing and Bi-weekly processing for 35 employees
employee delivery, including direct deposit
(annual average including seasonal/
Counci/Fire)
Enhanced HR Features Optional - Additional Software Fees
may apply
Post-Payroll submission of employee Included
garnishments, PERA/retirement, and HSA
contributions and matches
Proactive and expert payroll compliance support Included
to keep you out of trouble
Worry-Free tax and regulatory reporting with Included
anytime access to management and labor
reports
Employee benefit updates and changes related to Included
payroll earnings and deductions
On-call access to Abdo experts Responsive access for management or
supervisor questions
No hassle accounting entries Simple reporting or integration
customized to your general journal
Integrated software support & utilization Basic support for payroll system
Employee friendly self-service portal access and Included
information updating
*Items that may affect your contracted monthly amount
• Changes in employee headcount
• Additional state/jurisdiction filing requirements
• New child support submissions
• New 401(k)/IRA/PERA/HSA/AFLAC submissions
• New garnishments/levy calculation and submissions
7 12
ADDITIONAL SERVICES BILLED AS NEEDED
Employee self-service login support Billed hourly
Changes to company policies or payroll set-up that require Billed hourly
system reconfiguration (i.e. PTO accrual changes, general
ledger set-up, etc.)
W2 Reprints Billed hourly + software fees
(if any)
Special / historical reporting or analysis Billed hourly
Work comp audit reporting Billed hourly
Verification of employment reporting Billed hourly
1095c / 1094c reporting Billed hourly + software fees
(if any)
Special/Additional payroll Runs and Corrections (due to Billed hourly + software fees
client error or changes) (if any)
Client payroll bank account changes Billed hourly
Payroll Filing Amendments (due to client errors or changes) Billed hourly + software fees
(if any)
Expedited Processing Fee Due to Late Submission of $95.00 per applicable check
Payroll Information (Payroll information is due by 12:00 date
p.m. CST, four business days prior to your check date)
88 13
What Our
Clients Say
CLIENT REFERENCES
One of the things we enjoy most about our work is
developing long-term relationships with our clients
and watching their city thrive as we help them to
evolve and grow. Our clients listed below serve as a
sample of references of those we partner with for
full-service payroll support. Additional references are
available upon request.
CITY OF LE SUEUR CITY OF
Joe Roby INDEPENDENCE
City Administrator Mark Kaltsas
P 507.593.8315 City Administrator
P 763.479.0527
9 14
Why Partner
with Abdo
LIGHTING THE PATH FORWARD
In a world of ever-changing complexity, people need caring, empathetic and
highly skilled professionals they can depend on to provide the right advice and
solutions for them. Our clients seek growth and success, but also want security
and confidence. For nearly 60 years, Abdo has provided insights for our clients to
help them achieve their goals.
That same innovative spirit is also what has earned us the title of being one of
the top accounting firms in the Midwest. Abdo is a better firm today because of
the efforts we made to support a culture driven by our core values of growth,
relationships, and teamwork.
With this foundation in place, we have successfully helped our clients identify
and break through their own growth barriers. Every challenge they face is an
opportunity for us to listen, understand and empower them with solutions and a
plan to achieve their goals. It’s fulfilling to serve as the catalyst that helps them
overcome obstacles that block their progress.
When it comes to our working relationships, we are partners. We’re confidants.
We’re the catalyst that sparks true business growth, providing guidance through
every challenge and opportunity along the way.
ABOUT ABDO
Abdo is a full-service accounting and consulting firm that delivers customized
strategies and innovative solutions to help businesses, governments and
nonprofits succeed. With more than 180 professionals and nearly six decades of
experience, Abdo is ranked as one of the top accounting firms in the Midwest. It
is a licensed CPA firm with offices located in Minneapolis and Mankato,
Minnesota, and Scottsdale, AZ. Abdo’s commitment to its clients is to gain in-
depth knowledge of their unique challenges, opportunities, and needs. Through
this consultative approach, Abdo partners with organization leaders to light the
path forward to confidently reach their goals.
“Listening to our clients’ needs, understanding their challenges,
and adjusting how we work together is key to our partnership with
the people we serve.”
-- Steve McDonald, CPA | Managing Partner
10 15
At Abdo, we recognize the need for continuous
improvement in diversity, equity and inclusion initiatives
61%
throughout our firm and the accounting industry at
large. We believe that when we understand each other
better, we grow better together.
of our employees
are female
Over the past year, we have increased our efforts to
promote diversity, equity, and inclusion within our firm
and community through implicit/unconscious bias, anti-
harassment, and interview training. Our Diversity, Equity,
and Inclusion Committee looks continues to implement
51%
new ideas, projects, and initiatives to move our firm
forward through learning, understanding, and improving
on these issues.
of our management
level employees are We continue to increase our number of women at the
female highest leadership level. We strive for continued growth
in our ability to attract and retain women and people of
color within our firm and we are working towards
greater equity and diversity for all within our industry.
23% In order to build a more inclusive work environment, the
firm has implemented diversity and inclusion education
through partnering with expert speakers and trainers.
of our interns this year Please let us know if you have any ideas on how we can
were people of color improve diversity, equity, and inclusion at Abdo.
11 16
Value Added Services
When you partner with Abdo, you get access to our entire catalog of services. Below is
a selection of the services that we believe could be of great value to your city. If you
have need of these services, please reach out to us so we can help! Our additional
service offerings can be found at www.abdosolutions.com.
HR & PAYROLL SERVICES
We help employers better support their most valuable resource... their people.
Having clear and consistent HR practices that best suit the individuality of your city is
key, even more so in today’s tight employment environment. And because the right
policies are just as important, we lend our HR expertise to help you strategically plan
for your future.
We help cities with:
• Employee management and development
• Regulatory compliance
• Benefits analysis and administration, including the Affordable Care Act (ACA)
and workers’ compensation
• HR/Payroll software implementation and management
• Advisory services such as specialized labor cost analysis, compensation
studies, and HR process development and implementation
LONG TERM PLANNING
How will you fund your city’s Capital Improvement Plan? Part of establishing a capital
improvement program is determining how to pay for it. Will you issue debt? Raise
property taxes? Reorganize your capital budget? A long-term plan can help you answer
these questions and more. Depending on your needs, our approach to long term
planning may include:
• Preparing projections to gauge future revenue streams
• Conducting a debt management study
• Reviewing reserve and fund balance policies
• Implementing plans to achieve pay-as-you-go financing
THIRD PARTY AUDIT PREP & RESPONSE
Need help getting ready for your audit? We can help. We are experienced in helping
clients get ready for their audit, whether a financial statement audit, IRS audit, or other
regulatory audit.
12
12 17
Appendix A
AGREEMENT FOR SERVICES
13 18
Agreement for Services
THIS AGREEMENT, is made and entered into on February 22, 2023, by and between City of Kenyon (hereinafter
referred to as the “Client”), and Abdo LLP (hereinafter referred to as “Abdo” or the “Contractor”).
Articles of Agreement & Recitals
WHEREAS, the Client is authorized and empowered to secure from time to time certain professional services
through contracts with qualified consultants; and
WHEREAS, the Contractor understands and agrees that:
The Contractor will act as an Independent Contractor in the performance of all duties under this Agreement.
Accordingly, the Contractor shall be responsible for payment of all taxes, including federal, state and local taxes and
professional/business license fees related to its own operations and arising out of the Contractor’s activities;
The Contractor shall have no authority to bind the Client for the performance of any services or to obligate the
Client. The Contractor is not an agent, servant, or employee of the Client and shall not make any such
representations or hold itself out as such;
The Contractor shall be the exclusive outsourced payroll resource service provider for the Client during the term of
this Agreement;
The Contractor shall perform all professional services in a competent and professional manner, acting in the best
interests of the Client at all times.
The Contractor may make recommendations and/or perform services on behalf of the Client but the Client is
responsible for all final management decisions and for setting and administering any organizational policies,
procedures, or other guidance that result in the services being performed. Further, with respect to the payroll
services that are being provided, the Client is responsible for all originating documents (i.e. salary or hourly wage
amounts, hours worked, benefits, premium pay policies, etc.) that affect payroll processing, and the Client will
review and approve the payroll before or after its processed. The Contractor will not hold or have access to any
Client funds as part of the services being provided.
If applicable, the Client will approve all general ledger setup and mapping related to payroll journal entries provided
or initiated by the Contractor. The Contractor will be responsible for notifying the Contractor of any changes to the
general ledger or journal entry and all changes will be approved by the Client.
The Contractor shall not accrue any continuing contract rights for the services performed under this contract.
NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, it is agreed as follow
ARTICLE I
INCORPORATION OF RECITAL
The recitals and agreement set forth above are hereby incorporated into this Agreement.
ARTICLE II
LIABILITY INSURANCE
Section 1 Liability Insurance: The Contractor shall obtain professional liability insurance, at its expense with liability
insurance coverage minimums in the amount of $2,000,000, which Contractor must secure and maintain during the
term of this Agreement. Contractor will provide the Client with proof of liability insurance coverage under this
Agreement in writing upon request by the Client.
14 19
Agreement for Services Continued
ARTICLE III
DURATION OF THE AGREEMENT
Section 1 Duration: This Agreement shall commence upon date of execution by all parties and will remain in effect for
UP TO 90 DAYS, or upon the completion of the consulting engagement, whichever is longer, unless earlier terminated
as provided in Subsections 2 and 3.
Section 2 Client’s Termination Rights: The Client may terminate this Agreement upon sixty (60) days written notice in
the event the Client determines in its sole discretion that it is not in the Client’s best interest to continue using
Contractor’s services. The Client may terminate upon ten (10) days written notice of the Contractor fails to perform its
obligations under this Agreement.
Section 3 Contractor’s Termination Rights: Contractor may terminate this Agreement upon thirty (30) days written
notice to the Client in the event the Client does not pay Contractor compensation as required under Article 5, Section 9
within fifteen (15) days after invoice is received by the Client. In the event of non-payment within thirty (30) days,
Contractor shall give the Client an opportunity to cure the default by giving a notice of such non-payment and an
additional five (5) days after the Client’s receipt of the notice to remit such payment, prior to giving a notice of
termination. Contractor can also terminate the Agreement with sixty (60) days written notice.
ARTICLE IV
RENEWAL OF THE AGREEMENT
Section 1 Renewal Period: Not less than ninety (90) days prior to the expiration of the term of this Agreement, the
Client may provide written notice of its intent to renew this Agreement for an additional term of up to three years upon
terms and conditions agreed upon by both parties to the Agreement. If no such renewal agreement is executed by the
parties, the Agreement terminates without further action of either party on the one year anniversary date, or the
completion of the consulting engagement, whichever is longer.
ARTICLE V
GENERAL
Section 1 Authorized Client Agent: The Client’s authorized agent for the purpose of administration of this Agreement
is the Client Operations Manager. Said agent shall have final authority for approval and acceptance of the Contractor’s
services performed under this Agreement and shall further have responsibility for administration of the terms and
conditions of this Agreement. All notices under this Agreement shall be sent to the person and address indicated
below on the signature lines.
Section 2 Amendments: No amendments or variations of the terms and conditions of this Agreement shall be valid
unless in writing and signed by the parties.
Section 3 Assignability: The Contractor’s rights and obligations under this Agreement are not assignable or
transferable, but the Client’s rights and obligations may be assigned to any successor entity upon ten (10) days notice.
15 20
Agreement for Services Continued
ARTICLE V - CONTINUED
GENERAL (CONTINUED)
Section 4 Data: Any data or materials, including, but not limited to, reports, studies, photographs or any and all other
documents prepared by the Contractor or its outside consultants in the performance of the Contractor's obligations
under this Agreement shall be the exclusive property of the Client, and any such data and materials shall be remitted to
the Client by the Contractor upon completion, expiration, or termination of this Agreement conditioned upon Client’s
payment of all fees and expenses due to Contractor pursuant to this Agreement. Further, any such data and materials
shall be treated and maintained by the Contractor and its outside consultants in accordance with applicable federal,
state and local laws. Further, Contractor will have access to data collected or maintained by the Client to the extent
necessary to perform Contractor's obligations under this Agreement. Contractor agrees to maintain all data obtained
from the Client in the same manner as the Client is required under the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13 or other applicable law (hereinafter referred to as the "Act"). Contractor will not release
or disclose the contents of data classified as not public to any person except at the written direction of the Client. Upon
receipt of a request to obtain and/or review data as defined in the Act, Contractor will immediately notify the Client. The
Client shall provide written direction to Contractor regarding the request within a reasonable time, not to exceed fifteen
(15) days. The Client agrees to indemnify, hold harmless and defend Contractor for any liability, expense, cost,
damages, claim, and action, including attorneys' fees, arising out of or related to Contractor's complying with the
Client’s direction. Upon termination and/or completion of this Agreement, Contractor agrees to return all data to the
Client, as requested by the Client.
Section 5 Entire Agreement: This Agreement is the entire agreement between the Client and the Contractor and it
supersedes all prior written or oral agreements. There are no other covenants, promises, undertakings, or
understandings outside of this Agreement other than those specifically set forth. Any term, condition, prior course of
dealing, course of performance, usage of trade, understanding, or agreement purporting to modify, vary, supplement, or
explain any provision of this Agreement is null and void and of no effect unless in writing and signed by representatives
of both parties authorized to amend this Agreement.
Section 6 Severability: All terms and covenants contained in this Agreement are severable. In the event any provision
of this Agreement shall be held invalid by any court of competent jurisdiction, this Agreement shall be interpreted as if
such invalid terms or covenants were not contained herein and such holding shall not invalidate or render
unenforceable any other provision hereof.
Section 7 Contractor Fiscal Decision Waiver: Contractor is responsible for providing the Client with timely and accurate
human resource recommendations and information that allows the Client the ability to make final human resource
decisions. Contractor will provide final human resource recommendations, but Contractor is not responsible for the
final decisions made regarding human resource matters and Client shall indemnify and hold Contractor harmless from
the same.
16 21
Agreement for Services Continued
ARTICLE V - CONTINUED
GENERAL (CONTINUED)
Section 8 Client Employment of Contractor’s Employees: The Client acknowledges and agrees that Contractor’s
workforce, including employees assigned to staff the engagement provided for under this Agreement, constitutes an
important and vital aspect of Contractor’s business. In recognition of the foregoing and the harm that Contractor will
suffer in the event of the loss of one or more of its employees, the Client agrees that during the Term of this Agreement
and for a period of six (6) months following the termination of this Agreement for any reason (the “Restrictive Time
Period”) the Client shall not, directly or indirectly, on behalf of itself or any person, firm, corporation, association or other
entity, (a) recruit, solicit, or assist anyone else in the recruitment or solicitation of, any of Contractor’s employees to
terminate their employment with Contractor and to become employed by or otherwise engaged with or by the Client in
any capacity independent of Contractor; (b) hire or engage any Contractor employee; or (c) otherwise encourage or
induce any of Contractor’s employees to terminate their employment with Contractor.Notwithstanding the foregoing,
Contractor may (but shall not be obligated to) consent to the Client’s recruitment, solicitation, employment or other
engagement of a Contractor employee otherwise prohibited by this paragraph provided that (a) the Client discloses to
Contractor in writing its desire to recruit, solicit, employ or otherwise engage the Contractor employee independent of
Contractor before engaging with the Contractor employee regarding any such potential relationship; (b) the Client
agrees to pay Contractor a Restrictive Covenant Exception Fee (as hereafter defined) in the event the Contractor
employee becomes employed by or otherwise engaged with the Client independent of Contractor; and (c) Contractor
provides written consent to the Client to engage with the Contractor employee regarding any such relationship. For
purposes of this Agreement, the Restrictive Covenant Exception Fee shall be the greater of: (i) 200% of the annual
contracted cost of Contractor’s services under this Agreement in addition to the annual contracted cost paid or due
Contractor hereunder; or (ii) 200% of the fees paid or due Contractor for services provided under this Agreement during
the twelve (12) month period immediately prior to the termination of this Agreement or, in the event the Agreement has
not been terminated, during the twelve (12) month period immediately prior to Contractor’s provision of written consent
to the Client to engage in the recruitment, solicitation, employment or other engagement of a Contractor employee
otherwise prohibited by this paragraph.
Section 9 Compensation: The parties agree that the Contractor shall be paid compensation for the services provided
hereunder, based on the fees indicated in the proposed client investment schedule and under the attached scope of
services. Additional fees will not be incurred without prior approval of the Client.
Initial invoice for anticipated first month fees will be sent within 10 days of the execution of this agreement. Monthly
installment fees will be invoiced throughout the remainder of this contract. If the contract is for an hourly fee basis,
invoices will be sent monthly.
Section 10 Additional Services: Should the Client request additional services in addition to the Contracted Services, the
Contractor will provide the Client with proposed fees for the additional services to be provided. The Client shall provide
a written or electronic confirmation prior to the proposed services implementation.
Section 11 Outside Contractors: It shall be the responsibility of Contractor to compensate any other outside
consultants retained or hired by Contractor to fulfill its obligations under this Agreement and shall be responsible for
their work and Contractor, by using outside contractors, shall not be relieved of its obligations under this Agreement.
17 22
Agreement for Services Continued
ARTICLE V - CONTINUED
LIMITATION OF LIABILITY
Section 1 Disputes: If any dispute arises between Abdo and the Client under this Agreement, the dispute shall first be
submitted to mediation. The costs of mediation shall be shared equally by the parties. All disputes between Abdo and
the Client arising out of this Agreement which cannot be settled directly or through mediation shall be resolved through
binding arbitration in Mankato, Minnesota in accordance with the rules for resolution of commercial disputes then in
effect of the American Arbitration Association, and judgment upon the award may be entered in any court having
jurisdiction thereof. It is further agreed that the arbitrator may, in its sole discretion, award attorneys’ fees and costs to
the prevailing party.
Section 2 Limitation of Liability: Abdo’s entire liability, and the Client’s exclusive remedy, for Abdo’s performance or
non-performance under this Agreement shall be for Abdo to reimburse the Client the total charges for related services
provided during the previous twelve months. ABDO WILL NOT, UNDER ANY CIRCUMSTANCES, BE LIABLE FOR ANY
INCIDENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES OR FOR LOST PROFITS, SAVINGS OR REVENUES
WHICH THE CLIENT MAY INCUR AS A RESULT OF ABDO’S FAILURE TO PERFORM ANY TERM OR CONDITION OF THIS
AGREEMENT (EVEN IF IT HAS BEEN SPECIFICALLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES). The Client
shall indemnify Abdo against, and hold each of them harmless from, any and all liabilities, claims, costs, expenses and
damages of any nature (including reasonable attorney’s fees and costs) in any way arising out of or relating to disputes
or legal actions with Client’s employees or any third parties concerning the provision of the services under this
Agreement. The Client’s obligations under the preceding sentence shall survive termination of this Agreement.
18 23
Appendix A
AGREEMENT FOR THE PROVISION OF
PROFESSIONAL SERVICES
19 24
Agreement for the Provision
of Professional Services
WHEREFORE, this Agreement was entered into on the date set forth below and the undersigned, by execution hereof,
represent that they are authorized to enter into this Agreement on behalf of the respective parties and state that this
Agreement has been read by them and that the undersigned understand and fully agree to each, all and every provision
hereof, and hereby, acknowledge receipt of a copy hereof.
City of Kenyon
709 Second Street
Kenyon, Minnesota 55946
SIGNATURE
Signee 1
Abdo, LLP
100 Warren Street, Suite 600
Mankato, Minnesota 56001
Leah Davis, CPA
Partner | Abdo
February 22, 2023
20 25
Appendix C
TEAM BIOS
21 26
TEAM MEMBER BIO
Leah Davis
CPA
Parter, HR and Payroll Services
leah.davis@abdosolutions.com
Direct Line 507.524.2347
Leah joined the firm as Partner of the Firm's HR and Payroll Service segment. She spends her time helping
employers find creative ways to overcome their HR and payroll challenges. As an active CPA and after owning and
operating an outsourced HR and payroll consulting business for nearly a decade, Leah has worked with employers
across all industries and has several years of experience in public accounting, focusing on business tax and
financial institutions. This variety of experiences equip Leah with a unique perspective on the complex HR, financial,
and strategic planning issues that employers face every day.
EDUCATION
• Bachelor of Science in Accounting and Business Administration, Minnesota State University, Mankato
• Continuing professional education
PROFESSIONAL MEMBERSHIPS
• American Institute of Certified Public Accountants
Minnesota Society of Certified Public Accountants
Society for Human Resource Management (SHRM)
QUALIFICATIONS
• Human Resources Management, Consulting, and Compliance, including a focus on leveraging technology to
maximize employee experience and streamline administrative HR workflows
• HR and Leadership Team Coaching and Training, focused on building technical and practical skills to
improve overall performance and operational effectiveness
• Employee Benefit Plan Administration and Analysis, including Affordable Care Act (ACA) compliance,
benefit workflow optimization, and evaluation of benefit plan design options to evaluate costs and maximize
employee value recognition
• Employee Incentive and Compensation Plan Development, including position classification and
compensation plan design and total compensation analysis
• Complex State and Federal employment tax and regulatory compliance consulting, including wage and hour
analysis and tax agency amendments and negotiations
abdosolutions.com | Edina, MN - Mankato, MN - Scottsdale, AZ
22 27
TEAM MEMBER BIO
Ann Petrowiak
CPA
Senior Manager
ann.petrowiak@abdosolutions.com
Direct Line 507.524.2349
Ann joined the Firm in 2016 as a Payroll Manager. She brings over 10 years of experience in payroll and accounting
services working with clients of various sizes and industries, including business, city government, agriculture, and
non-profit.
EDUCATION
• Bachelor of Arts in Accounting, Saint Mary’s University
• Continuing professional education
PROFESSIONAL MEMBERSHIPS
• American Institute of Certified Public Accountants
Minnesota Society of Certified Public Accountants
American Payroll Association
QUALIFICATIONS
• Experience in payroll processing, reporting and tax filing, timeclock and payroll database implementation,
maintenance and training, departmental labor allocations and costing/ledger reporting, affordable care act
reporting, benefit administration, and accounting
• Experience in payroll process assessments to help leaders leverage payroll systems and evaluate efficient
of current processes
• Works extensively with ADP HR/Payroll system, Paylocity HR/Payroll system, and multiple other payroll,
timeclock and accounting systems
abdosolutions.com | Edina, MN - Mankato, MN - Scottsdale, AZ
23 28
RUN POWERED BY ADP®
Proposal
For City of Kenyon
ADP PROPRIETARY AND CONFIDENTIAL 29
Solution Detail for City of Kenyon*:
Employees 30
Payroll Frequency Bi-Weekly
Start Date 03-16-2023
Payroll HR
• Payroll Processing • State and Federal Resources
• Tax Filing • HR Checkups
• Electronic Reports • Tip of the Week
• Employee Access • Quarterly HR Newsletter
• ADP Mobile Payroll • HR Dictionary
• General Ledger Interface • New Hire Paperwork
• Pay Option: FSDD Only • Zip Recruiter (includes 1 job slot, 50
• Delivery resume views)
• New Hire Reporting • Background Checks (5 per year)
• Pay Options • Employment Verification
• FSDD • Lifemart
• TotalPay • Small Business Marketing Toolkit
• Check Stuffing/Signing
• Poster Compliance Update Service
• General Ledger Interface
• Garnishment Payment Service
• State Unemployment Service
Processing Investment
Product Billing Frequency Per Processing Fee *
ADP Enhanced Payroll Bi-Weekly $148.80 **
Timekeeping Software Monthly $75.00
**In the event of additional jurisdictions, there will be a $8.95 charge per month/jurisdiction.
Annual W2 Fees
Y/E Information Stmt, W2 30 W2's Annually $249.95
Base price ($54.95) + Price per W2 ($6.50)
W-2 Delivery Annually $13.95
Promotions
6701 - 5 Mnt Free - 4, 5, 6 - IBP only (5+ pays)
6701 - 5 Mnt Free - 4, 5, 6 - IBP only (5+ pays)
6702 - 5 Mnt Free - 10, 11 - IBP only (5+ pays)$$6702 - 5 Mnt Free - 10, 11 - IBP only (5+
pays)
Total Savings with Promos: $1612.00 (First Year)
*This is a Proposal only. Fees are estimates and are subject to change based on variation in payroll details, frequency, features, number of
employees, etc. Additional fees may be incurred if other services are purchased or for additional tax filings including, but not limited to,
additional states or ‘applied for’ statuses. Please consult with your sales representative for further details. The information contained in this
proposal is confidential and proprietary and should not be shared with anyone outside your company.
Total Annual Cost $5032.70
ADP PROPRIETARY AND CONFIDENTIAL
ADP, the ADP Logo and RUN Powered by ADP are registered trademarks, and ADP A more human resource. is a service mark, of ADP, Inc. Copyright © 2016 ADP, Inc. ALL RIGHTS RESERVED.
30
RUN Powered by ADP®
Enhanced Payroll
Enhanced Payroll delivers a comprehensive set of easy-to-use payroll tools, all backed
by ADP’s small business expertise.
With Enhanced Payroll, you can:
Run Payroll Calculate, Deduct
the way you want – online, and Pay Taxes
via our mobile app or by phone automatically
Get Answers 24/7 Pay Your People
from experienced payroll the way they want – paper
professionals by online checks or direct deposit
chat or over the phone
Plus, benefit from these enhanced features:
+
• View, export or print detailed reports • Launch a Google Ads campaign in minutes.
online, instantly Reach more customers across Google to
help grow your business.
• Integrate our solutions with your POS
systems and/or accounting programs • You and your employees get discounts on
such as Intuit®, Wave, Xero™ and more brand-name products and daily essentials
• Automatically receive updated labor • Receive up to 5 single-county criminal
law posters to maintain compliance background checks per year
with posting regulations • Post jobs to over 100 of the web’s leading
• Benefit from state unemployment job boards with ZipRecruiter®. 80% of jobs
insurance (SUI) management posted receive a qualified candidate within
the first day*
• Provide employees with easy access
to pay history and up to three years of • With direct deposit, pay is deposited in
W-2s/1099s each employee’s account, or employees
can choose to have funds deposited to a
• Access HR tools and best practices to
Wisely® Direct debit card**
help you put HR strategies in place
*ZipRecruiter® 2021
**Wisely Direct is a prepaid account offered directly to consumers by ADP. It can be used to receive direct deposits as well as income from other sources.
ADP, the ADP logo, RUN Powered by ADP, Wisely, and Always Designing for People are trademarks of ADP, Inc. and its affiliates. ZipRecruiter is a
registered trademark of ZipRecruiter, Inc. All other marks are the property of their respective owners. Copyright © 2021 ADP, Inc. All rights reserved.
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Document: CPQ EFS
Proposal for Services
Prepared for:
CITY OF KENYON
MARK VAHLSING
Kenyon, MN 55946
mvahlsing@cityofkenyon.com
Prepared by:
Nicole Lane
Mid-Market HCM Consultant
nlane@paychex.com
MISSING PREPARED FOR: Address Line 1 Spacer
MISSING PREPARED BY: SR Address - Street 1 Spacer
MISSING PREPARED BY: SR State City Zip Spacer
MISSING PREPARED BY: SR Mobile Spacer
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Document: CPQ EFS
Proposal Overview
On behalf of Paychex, I’d like to thank you for the opportunity to discuss your organizational needs and review
how we may assist in helping you reach your business goals.
The following proposal addresses your organization’s top business initiatives.
Your Business Initiatives
• Develop a strong HR infrastructure to define your company culture and
expectations.
• Engage your employees by implementing a performance appraisal system
that better aligns with your company goals.
• Improve business outcomes with personalized HR support and effective
recommendations.
• Improve productivity by streamlining multiple systems into one integrated
HR, Benefits & payroll platform.
• Implement a strategic hiring and onboarding strategy to attract, hire, and
onboard top talent.
Proposal Content
Solution Service Investment Additional
Overview and Support Summary Information
I'm confident Paychex can help drive meaningful results for your organization given our 50+ year history of
helping customers like you.
Please review the following information and feel free to contact me with any questions or feedback you may
have. I appreciate your consideration and I look forward to discussing next steps.
Nicole Lane
2
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Document: CPQ EFS
Your Custom Paychex Solution
Paychex Flex®
Paychex recommends our Paychex Flex® Payroll service to simplify paying and managing employees. More than
just payroll, Paychex offers a scalable suite of HR services and benefit solutions paired with unparalleled service
to help you manage complexity as your business grows. Adding a service is as easy as turning on a new module
within the seamlessly integrated, single sign-on cloud platform. Count on Paychex to support the needs of your
business today and as it grows and evolves in the future.
Business Outcomes
Efficiently Manage Critical Processes Attract and Retain Top Talent
• Run payroll on your schedule: Flexible pay options • Verify candidate backgrounds with Employee
include, check, direct deposit, or paycard Screening Service to help hire the right employees.
• Update and allocate costs in your GL with integrations • New hires can complete onboarding tasks efficiently
to accounting software, QuickBooks®, Sage®, Xero®, via a digital, mobile friendly experience.
and Intacc®
• Gain insight into your business with access to 160+
reports and custom reports
• Organize expenses and determine which departments Engage and Motivate Your Workforce
are most profitable
• Educate, close skill gaps, and accelerate development
• Track and control expenses with Expense with on-demand courses accessible anytime,
Management
anywhere through our Learning Management System
(LMS)
• Track employee hours worked with more accuracy with
Time and Attendance – Choice in punch options.
Increase Employee Productivity Help Reduce Business Risk
• Save administrative time with a streamlined employee • Develop company policies and clarify your culture with
online experience to complete a wide variety of self- the Employee Handbook Builder
service HR tasks
• Help ensure you are offering health insurance in
• Improve the efficiency of benefits administration while compliance with ESR provisions
providing a streamlined employee experience
• Single sign-on platform and mobile app.
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Document: CPQ EFS
Service and Support
At Paychex, we understand that starting a new partnership or switching providers is a critical time for your
business. But we’re with you every step of the way.
From day one, you’ll always have a dedicated point-of-contact to answer your questions, proactively keep you
informed on progress, and deliver knowledgeable, friendly support throughout your relationship with Paychex.
Who You Will Work With
Paychex Sales Customer Support
Your sales representative will confirm all necessary After your first year with Paychex, your account manager will
agreements and documentation are submitted so we can confirm we're continuing to provide you with the right mix of
get started on your account setup. They will work with solutions and keep you up to date on the latest technology
you throughout your first year with Paychex to identify and service enhancements from Paychex.
any other business needs you may have and
recommend solutions to help your business thrive.
Account Manager
Following implementation, your account will transition to
our expert support team. We'll provide service to match
your business needs, plus the added benefit of our
employee training and development system along with
24/7 support.
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Document: CPQ EFS
Investment Summary
CITY OF KENYON
Created Date: 02-28-2023
Quote Number: Q-624245
Per Pay Period - Bi-Weekly Units Rate / Unit Total Discount Rate / Unit Net Total
after Discount
Paychex Flex Enterprise
Paychex Flex Payroll Bundle - Per 1 $166.00 $166.00 45.0% $91.30 $91.30
Payrun Fee
Paychex Payroll 30 $5.45 $163.50 45.0% $3.00 $90.00
Flex Time 30 $2.50 $75.00 45.0% $1.37 $41.10
Paychex Flex Time - Per Payrun 1 $28.00 $28.00 45.0% $15.40 $15.40
Fee
Total $237.80
777777
Monthly Fees Units Rate / Unit Total Discount Rate / Unit Net Total
after Discount
Paychex Flex Onboarding 30 $1.50 $45.00 0.0% $1.50 $45.00
Flex Onboarding Base Fee 1 $50.00 $50.00 0.0% $50.00 $50.00
Total $95.00
555555
Annual Fees Units Rate / Unit Total Discount Rate / Unit Net Total
after Discount
YE Processing- Forms W2/1099 - 1 $82.50 $82.50 0.0% $82.50 $82.50
Base
YE Processing- Forms W2/1099 - 30 $7.50 $225.00 0.0% $7.50 $225.00
Per User
YE Handling Fee 1 $25.00 $25.00 0.0% $25.00 $25.00
Total $332.50 /$7655
55
annually
One-time Fees Units Rate / Unit Total Discount Rate / Unit Net Total
after Discount
Paychex Flex Payroll Bundle - Setup 1 $500.00 $500.00 0.0% $500.00 $500.00
Fee
Flex Onboarding Implementation 1 $500.00 $500.00 0.0% $500.00 $500.00
Paychex Flex Time - Setup Fee 1 $1,000.00 $1,000.00 50.0% $500.00 $500.00
Total $1,500.00
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Document: CPQ EFS
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Document: CPQ EFS
Investment Summary Package
Paychex Flex® Enterprise Paychex Flex® Enterprise
Talent Management Workforce Management
• HR Library • Reporting and Analytics
• Onboarding Tasks • General Ledger Report
• Post Jobs with Indeed®
• New-Hire Reporting
• Paychex Flex HR Administration
• Employment & Income Verification Services
• Employee Handbook Builder
• Paychex Employee Screening Essentials - 15
• Labor Compliance Poster Kit
• Performance Management • Custom Reports and Data Exports
• Document Management • State Unemployment Insurance Service
• Labor Distribution and Job Costing
• Time-Off Accrual (TOA) Reporting
Payroll and Financial Support Employee Experience
• Payroll Processing • Enhanced Employee Mobile Experience
• Payroll Tax Services - Taxpay® • Learning Management System (LMS)
• Flexible Employee Pay Options • Online Reports and Analytics
• Garnishment Payment Service • Corporate Events Calendar
• General Ledger Service • Cashflow Assistance (FinFit®)
• 401(k) Report
• Retirement Plan Summary Report
• 24/7 U.S. Based Expert Support
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Document: CPQ EFS
Notations
Product / Billing
• Totals displayed do not include sales tax where applicable.
• Prices are subject to change with advance notice; promotions are excluded from change.
* Additional training content for Paychex Learning Product offering is purchased through the e-commerce tool site by
authorized users.
• Payroll Delivery: Delivery fees charged only if incurred.
• Quarter/Year End Report Delivery: Quarter/YE Report Delivery fees are not included and will be charged if a package is
delivered. Additional fees will apply.
Implementation
• Check Signing or ReadyChex: ReadyChex
• Worker's Compensation Report or Worker's Compensation Payment Service: Worker's Compensation Payment Service
• General Ledger Report or General Ledger reporting service: General Ledger Report
• Paychex Flex Onboarding - 2023
Year-End Delivery
• Note: Please review your delivery method with your service provider before 12/31 to avoid additional charges.
• Online Only
• You and your employees will receive no physical output.
• W2s are typically available online within the first full week of January.
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Document: CPQ EFS
Your Custom Paychex Solution - Details
Based on a review of your organization’s initiatives and requirements, we recommend Paychex Flex® solution. Below is an
overview of the services included in this package and any additional solutions we recommend to help you simplify
complexities and realize better business outcomes.
Data Exports
Export many types of reports into spreadsheets that you can customize or import into third-party software.
Direct Deposit
Allows employees to have their pay deposited into their checking or savings account.
Employee Handbook Builder
Minimize the risk of employee liability by communicating compliant regulatory policies, while instilling your company
values, culture, and expectations within a legally-reviewed employee handbook.
Employee Self-Service & Mobile App
Deliver an employee experience that helps your people complete important HR tasks on their own and in compliance with
regulations and company policies. We offer 25 employee self-service actions, enabling client and employee
independence, including the ability to update address info, enter life events, fill out tax forms, report hours, and manage
retirement accounts.
Financial Wellness
Help employees take control of their finances with helpful financial planning resources, including an online personal
wellness assessment, calculators, apps, and other educational tools.
Garnishment Payment Service
Provide Paychex with copies of all garnishment court orders, and we will deduct mandated employee funds and makes
garnishment payments on your behalf.
HR Administration
Reduce turnover and develop your top performers by creating a culture of continuous feedback that empowers
professional growth. Provide them with the feedback they need to excel at your organization. Capture, store, and access
employee documentation and personnel records in the cloud with unlimited storage and accessible 24/7.
HR Events Calendar
Track key milestones and communicate important dates with employees including certification renewals, employee
anniversaries, raise dates, and more.
Indeed.com
Post jobs to the world’s number one job site right from Paychex Flex®. Paychex customers receive a $200 credit to
sponsor their jobs on Indeed to get more quality applicants fast.*
Job Costing and Labor Distribution
Determine how resources and time are spent with greater precision. Create labor assignments or project descriptions to
your specifications to organize expenses to assist in determining what parts of the business are profitable, and integrate
data with your general ledger.
Learning Management
Position your employees to drive better results and reach their career goals by closing skill gaps. Leverage learning
management to train your team, including new hires and tenured veterans with customizable learning plans.
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New Hire Reporting
Each pay period, Paychex electronically notifies the appropriate government agencies of your new and rehired employees,
as per applicable regulations.
Payroll Services
Ability to pay employee via check, direct deposit, or paycard, and remit payments to third-parties for garnishments .
Performance Management
Communicate feedback on any schedule, not just once a year, with templates that you can align with your organizational
goals.
Reporting and Analytics
Gain insight into your business with 160+ reports, create your own custom reports, and access benchmarking tools that
leverage industry data of our 600,000+ customers.
Taxpay®
Federal, state, and local payroll taxes will be automatically calculated and deposited as well as accompanying tax returns
filed on your behalf.
State Unemployment Insurance Service (SUI)
The State Unemployment Insurance Service will save you the time, work, and cost involved with unemployment insurance
administration. This service includes:
• Toll-free help line
• Claims management
• Hearing preparation
• Benefit charge auditing
Time and Attendance
Paychex time and attendance solutions offers a better way to save time, prevent errors and stay compliant by integrating
time and attendance functions with payroll, HR, and other services. Employees have mobile access to punch and transfer
between jobs on the go. Options that help with accuracy and budget requirements include: 1) Employee shift swapping,
Geofencing and geo location capabilities, and 3) Biometric technology to eliminate buddy punching
Workflows and Approvals
Define approval procedures for select self-service activities to ensure proper checks and balances for compensation
changes and other sensitive processes.
*To receive the $200 Indeed, Inc., credit, you must be a Paychex, Inc. client and post a sponsored job through Paychex Flex to Indeed. You must have
the appropriate user access configured in Paychex Flex to post jobs to Indeed. Only new Indeed customers will be eligible to receive the $200 credit. The
$200 credit expires after 12 months. The $200 credit applies to any advertiser in the U.S. who hasn’t received a credit in the past 180 days on
Indeed,and is applicable only for future spend. Terms, conditions and quality standards apply.
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AGENDA ITEM NO. III.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: March 28, 2023
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Old Business
AGENDA SECTION: Business to be discussed and Possible Action
SUBJECT: Further discussion and possible approval of Payroll Processing
Proposal
SUGGESTED ACTION: Further discussion of automated payroll processing and possible
action
Summary from 3-14-23 Council meeting Staff has been discussing options for
payroll processing for some time. With the finance position opening up it is
a good time to look at options for contracting payroll processing. Utilizing a
payroll service would take some of the load off of the new Finance Director.
Both Kathy Flikke and Sue Dodds feel that it would be a good idea for the
city use a payroll service. I order to cover the costs the hours that the city
pays toward the PD/City Administrative position could be reduced. The
personnel committee has reviewed the concept and is supportive. Further
information is contained in the attached quotes. After checking with
several companies that do payroll processing, the city has received three
quotes. Vendor Annual Cost One Time Cost Paychex Inc,
$7655 Abdo $20,820 $9500 ADP
$5032 The Paychex and ADP quotes would include timekeeping
software. For Abdo there would be a one-time cost of $9500 for the
timekeeping software. This Software would take the place of timecards.
*Abdo does payroll Le Sueur, Independence, Nerstrand, Vermillion, and
Claremont, and Northfield Fire.
MOTION MAY BE NEEDED
ATTACHMENTS:
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