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AGENDA
CITY COUNCIL REGULAR SESSION
November 14, 2023
7:00 PM
I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
III.A Adopt Agenda
Summary Report
11-14-23 Agenda Council Meeting.docx
IV. CONSENT AGENDA
**All items listed with asterisks (**) are considered routine and non-controversial by the
Council and will be approved by one motion. There will be not separate discussion of these
items unless a Council member, City staff or citizen so requests, in which case the item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
V. APPROVAL OF MINUTES and APPOINTMENTS
V.A Approval of Minutes and Appointments
Summary Report
10-10-23 Minutes.doc
10-25-23 City Council Special Meeting.doc
VI. PRESENTATIONS/PUBLIC HEARINGS RECOGNITIONS/PROCLAMATIONS
VI.A Public Hearing for Proposed Vacation of Right of Way Adjacent to Huseth Street
Summary Report
DOC110923-005.pdf
VI.B Kenyon Senior Living Property Sale Update – Brett Reese - Rebound Partners
Summary Report
Rebound Partners Presentation
VII. ENGINEERING
VII.A 2023 Street Improvement Project
1. Project Update
2. Approve Pay Request #2 – BMI Inc -$376,983.60
Summary Report
01.1_2023 Street Improvements Summary.pdf
01.2_Street Project_Pay App 2.pdf
VII.B
Pearl Creek Sewer & Gates Ave Utility Improvements
1
1. Project update
2. Approve Pay Request #2- BCM Construction- $259,069.04
Summary Report
02.1_Peark Creek Sewer Summary.pdf
02.2_Pearl Creek_Pay App 2.pdf
VII.C
MNDOT Local Road Improvement Program Grant Application
1. Resolution 2023-28: AUTHORIZING THE PURSUIT OF 2023 LOCAL ROAD
IMPROVEMENT PROGRAM FUNDING FOR THE 6th STREET RECONSTRUCTION
PROJECT
Summary Report
03.1_LRIP Grant Summary.pdf
03.3_LRIP Resolution.docx
03.2_6th Street Illustration.pdf
VIII. LEGAL
VIII.A Vacation of Right of Way Adjacent to Huseth Street
1. Resolution 2023-24: Vacating a Street
Summary Report
DOC110923-001.pdf
VIII.B Premises Gambling Permit for Kenyon Firemen’s Relief Association
1. Approve Resolution 2023-25: Approving the Lawful Gambling Premises
Permit
Application for the Kenyon Firemen’s Relief Association to Conduct
Lawful Gambling at the Kenyon Municipal Liquor Store Located at 645
2nd Street, Kenyon, Mn 55946
Summary Report
Resolution 2023-25 Approving_Premises_Permit.docx
IX. FINANCIAL
X. OLD BUSINESS
X.A
Community Entrance Sign
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Summary Report
Sign questions and quotes.
Sign Questions
Sign design
X.B Update on Depot Park Shelter Improvements
Summary Report
XI. NEW BUSINESS
XI.A Resolution 2023-26: Designating Annual Polling Place
Summary Report
Resolution 2023-26 Designating Annual Polling Place.docx
XI.B 2024 Proposed Agreement for Continuation of our City-County Joint-Powers
“Agreement for State Building Code Administration”
Summary Report
Contract for Building Permit Services.pdf
XI.C Resolution 2023-27: Adopting Assessment for Delinquent Utility Bills
Summary Report
Resolution 2023-27 Adopting UTILITY BILL Assessment.docx
XI.D Kenyon Fire Relief Association Temporary Liquor Permit for November 25, 2023
Summary Report
AGE Firemans Relief Association Dance License
XI.E Council Work Session to review draft 2024 Enterprise Fund Budgets
(Sanitary, Storm, and Liquor)
Summary Report
XII. F.Y.I. - Department Updates
XII.A FYI
Summary Report
11-14-23 FYI.pdf
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
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AGENDA ITEM NO. III.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Agenda
AGENDA SECTION: ADOPT AGENDA
SUBJECT: Adopt Agenda
SUGGESTED ACTION: See November Council agenda attached below..
ATTACHMENTS:
11-14-23 Agenda Council Meeting.docx
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AGENDA
CITY COUNCIL MEETING
November 14, 2023
Recite Pledge of Allegiance
7:00. I. CALL TO ORDER AND ROLL CALL
II. CITIZEN COMMENTS
III. ADOPT AGENDA
IV. CONSENT AGENDA
** All items listed with asterisks (**) are considered routine and non-controversial by the Council and will
be approved by one motion. There will be no separate discussion of these items unless a Council member,
City staff or citizen so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
V. **APPROVAL OF MINUTES and APPOINTMENTS
A. City Council Meeting Minutes of October 10, 2023
B. City Council Special Meeting Minutes of October 25, 2023
C. Appoint Misty England – Part time Police Officer
VI. PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
A. Public Hearing for Proposed Vacation of Right of Way Adjacent to Huseth Street
B. Kenyon Senior Living Property Sale Update– Brett Reese - Rebound partners
VII. ENGINEERING
A. 2023 Street Improvement Project
1. Project Update
2. Approve Pay Request #2 – BMI Inc -$376,983.60
B. Pearl Creek Sewer & Gates Ave Utility Improvements
1. Project update
2. Approve Pay Request #2- BCM Construction- $259,069.04
C. MNDOT Local Road Improvement Program Grant Application
1. Resolution 2023-28: Authorizing the Pursuit of 2023 Local Road Improvement
Program Funding for the 6th Street Reconstruction Project
VIII. LEGAL
A. Premises Gambling Permit for Kenyon Firemen’s Relief Association
1. Approve Resolution 2023-25: Approving the Lawful Gambling Premises Permit
Application for the Kenyon Firemen’s Relief Association to Conduct Lawful
Gambling at the Kenyon Municipal Liquor Store Located at 645 2nd Street, Kenyon,
Mn 55946
B. Vacation of Right of Way Adjacent to Huseth Street
1. Resolution 2023-24: Vacating a Street
IX. FINANCIAL
**A. October 2023 Treasurer’s Report
5
**B. Payment of Claims
X. OLD BUSINESS
A. Community Entrance Sign
B. Update on Depot Park Shelter Improvements
XI. NEW BUSINESS
A. 2024 Proposed Agreement for Continuation of our City-County Joint-Powers
“Agreement for State Building Code Administration”
B. Resolution 2023-26: Designating Annual Polling Place Resolution
C. Resolution 2023-27: Adopting Assessment for Delinquent Utility Bills
D. Kenyon Fire Relief Association Temporary Liquor Permit for November 25, 2023
E. Set Special Meeting to review draft 2024 Enterprise Fund Budgets
(Sanitary, Storm, and Liquor)
XII. OTHER BUSINESS
A. Schedule of Upcoming Meetings
1. KMU Meeting: Tuesday, November 21st @ 4:00 p.m.
2. Township Fire Contract Meeting: Tuesday, December 5th @ 6:00 p.m.
3. 2023 Budget & Levy Public Meeting: Tuesday, December 5th @ 6:30 p.m.
4. City Council Meeting: Tuesday, December 12th @ 7:00 p.m.
XIII. COUNCIL AND STAFF GENERAL COMMENTS
XIV. ADJOURNMENT
6
AGENDA ITEM NO. V.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Minutes
AGENDA SECTION: APPROVAL OF MINUTES and APPOINTMENTS
SUBJECT: Approval of Minutes and Appointments
SUGGESTED ACTION: October 10, 2023 Council meeting minutes attached below
October 25, 2023 Special Council meeting minutes attached below
Appoint Misty England – Part time Police Officer
MOTION NEEDED
ATTACHMENTS:
10-10-23 Minutes.doc
10-25-23 City Council Special Meeting.doc
7
Pursuant to due call and notice thereof, a City Council Meeting was duly held in the City Council chambers
at 7:00 p.m. on the 10th day of October 2023. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Kim Helgeson, Lee
Sjolander, Mary Bailey, and Molly Ryan
Also, present: City Administrator Mark Vahlsing, Attorney Scott Riggs, Public Works Director Wayne
Ehrich, City Engineer Derik Olinger, Administrative Assistant Holli Gudknecht, Police Chief Jeff Sjoblom,
Dylan Craig, Don Kirchmann, Jen Smith, John Smith, Bob Klahr, John Lee, Todd Greseth, Jeremy
Kiffmeyer, Lee Skillestad, Justin Peterson, Diane Barrett, Adam Schuster, Kelly Kreisler, Ryan Lund
The meeting opened with the Pledge of Allegiance.
CITIZEN COMMENT
Goodhue County Commissioner, Todd Greseth, stated that the County set their preliminary budget at 5.5%.
He also reported on the issues with the Goodhue Police Department resigning and the County Sherrif’s
department taking over the coverage in Goodhue.
ADOPT AGENDA
Motion by Ryan second by Bailey to approve the agenda. Motion carried 5-0-0.
CONSENT AGENDA
Motion by Bailey second by Helgeson to approve the Consent Agenda, which includes payment of check
numbers, 75254 through 75348; 4703E through 4755E.
Motion carried 5-0-0.
PRESENTATIONS/PUBLIC HEARINGS/RECOGNITIONS/PROLAMATIONS
ENGINEERING
2023 Street Improvements
Project Update
Engineer Olinger reviewed the status of the street maintenance project. The milling is being done now and
they will start laying pavement next week.
Approve Pay Request #1 – BMI Inc -$20,612.39
Motion by Helgeson second by Ryan to approve pay request No. 1 to BMI Inc in the amount of
$20,612.39 for work completed through the end of September. Motion carried 5-0-0.
Pearl Creek & Gates Avenue Utility Improvements
Project update
Engineer Olinger updated the Council on the Pearl Creek Sanitary Sewer project. He stated that the
contractor has half of the lift station driveway installed. Ellingson Drainage will be boring the new
forcemain lines later this week.
Approve Change Order #1
Engineer Olinger prepared a change order for the cost to complete additional grading work required due
to the presence of concrete rubble in the hillside.
Motion by Henke second by Helgeson to approve Change Order #1 for BCM Construction in the amount of
$14,800.00. Motion carried 5-0-0.
Approve Pay Request #1- BCM Construction- $146,217.91
Motion by Ryan second by Bailey to approve pay request No. 1 to BCM Construction in the amount of
8
$146,217.91. Motion carried 5-0-0.
Establishment of Trail Committee
Engineer Olinger reported that the Park and Rec Board had met on October 2 and discussed the overall
process and next steps for continued planning on a future trail in Kenyon. The next step would be to
form a committee. Once formed, the committee would figure out committee involvement and initial
outreach to the community.
MNDOT Local Road Improvement Program Grant Application
Engineer Olinger provided a summary of the MNDOT Local Road Improvement Program. This
program provides funding up to $1.5 million for eligible road projects. Sixth Street from Spring Street to
Huseth Street would meet the program eligibility requirements. The grant application is due by
December 8. If approved, the project would have to be completed by 2026. The estimated cost for
Bolton and Menk to prepare an application for the program would be $2,800.00.
Approve preparation of LRIP Grant Application
Motion by Ryan second by Henke directing Bolton & Menk and Staff to prepare the LRIP grant
application. Motion carried 5-0-0.
LEGAL
Lot Combination: Nicole Boyum
City Attorney Riggs stated that Nicole Boyum had applied for a combination of two adjoining parcels
(PID's 66.160.0330 and 66.160.0400) that she owns on Trondheim Road. The smaller lot is non-
conforming, so the combination would create one conforming lot.
Resolution 2023-23: Approving Lot Combination (Boyum)
Motion by Bailey second by Helgeson to adopt Resolution 2023-23 approving the lot combination
for Boyum. Motion carried 5-0-0.
OLD BUSINESS
Administrator Vahlsing stated that the community entrance sign was discussed at the September Council
meeting. Sign examples from Schad Tracy were available. Precision Signs hasn’t supplied any examples
yet. Updated quotes from both vendors should be available at the November Council meeting.
NEW BUSINESS
Fire Department SCBA Quotes
Assistant Fire Chief Wayne Ehrich reviewed quotes for SCBA (Breathing apparatus), compressor, tanks
and related equipment. The current equipment was purchased in 2007 with a 15-year lifespan. The new
versions are greatly improved and meet current standards. The Fire Department is currently fundraising
money toward the purchase of the SCBA Equipment which would be approximately $150,000. There is
$41,000 in the proposed 2024 budget for the equipment from a portion of the State Public Safety Aid.
Kenyon Firemen’s Relief Association Gambling Request
Administrator Vahlsing stated that the Fire Relief Association requested Council approval to operate
electronic and paper pull tabs at the Muni. The pull tabs are currently operated by the Kenyon Snow Drifters
Club.
City Attorney Riggs discussed the laws and regulations of gambling.
Assistant Fire Chief Wayne Ehrich explained their need to replace expensive capital equipment at the Fire
Department. The benefits of hosting the pull-tabs and e-tabs would help the city save money towards these
expenses and reduce the burden on taxpayers.
Jeremy Kiffmeyer, Wanamingo Fire Relief Gambling Manager, gave an informative explanation of how
charitable gambling works in Wanamingo and how they run their gambling.
9
Diane Barrett, Gambling Manager for the Snow Drifters, ran through the gambling numbers for their
organization and listed previous organizations that they have donated to. She felt they had worked hard to get
to where they are. They don’t get tax money and must fundraise to get their money. The DNR does provide
some help.
After much discussion, the council members were asked for their comments.
Council member Bailey stated it was a hard decision to make.
Council member Sjolander stated that when he was the police chief, he had benefited from many donations
from the Snow Drifters. He has also worked side by side with the fire department and first responders and
felt they should have needed equipment. He saw the pros of both sides.
Council member Helgeson saw the benefits of both sides also but wanted more time to consider the final
decision.
Council member Ryan stated that the Snow Drifters have done a great job, but also sees the needs of the Fire
Department.
Mayor Henke stated that he has always supported the fire department as a council member. He thinks
switching the gambling operatorship to the fire department would not reduce the city budget and the budget
would probably still increase. He felt the gambling should stay with the Snow Drifters. He was willing to
show the fire fighters how to make money on their bingo nights at the Muni.
Motion by Ryan second by Bailey to schedule a work session to further discuss the chartable gambling.
Schedule of Upcoming Meetings
KMU Meeting: Tuesday, October 17th @ 4:00 p.m.
EDA Meeting: Tuesday, October 31st @ 8:00 a.m.
City Council Meeting: Tuesday, November 14th @ 7:00 p.m.
Township Fire Contract Meeting: Tuesday, December 5th @ 6:00 p.m.
2023 Budget & Levy Public Meeting: Tuesday, December 5th @ 6:30 p.m.
COUNCIL AND STAFF GENERAL COMMENTS
Council member Bailey thanked all the volunteers who helped paint the Depot and stated that a second
successful year of the farmer’s market had come to a close.
Mayor Henke commented that there had been some good discussions tonight.
City Administrator Vahlsing thanked all the volunteers who helped with painting the Depot.
Council member Sjolander thanked all city staff for all they do. They are not recognized enough.
Council member Helgeson noted that the Depot looked great, Trunk or Treat will be held October 29, and
Christmas in Kenyon will be December 9.
Police Chief Sjoblom stated that they now have their body cameras.
Motion by Helgeson second by Bailey to adjourn the meeting at 8:41 p.m.
Motion carried 5-0-0.
10
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
11
Pursuant to due call and notice thereof, a City Council work session was duly held in the City Council
chambers at 5:30 p.m. on the 25th day of October 2023. The meeting was called to order by Mayor Henke.
The following members were present: Mayor Doug Henke, Council Members Kim Helgeson, Lee
Sjolander, Mary Bailey, and Molly Ryan
Also, present: City Administrator Mark Vahlsing, Attorney Scott Riggs, Public Works Director Wayne
Ehrich, Administrative Assistant Holli Gudknecht, Finance Director Whitney Kyllo, Police Chief Jeff
Sjoblom, Dylan Craig, Bob Klahr, John Lee, Lee Skillestad, Justin Peterson, Diane Barrett, Jerry Barrett, Jim
Malloy, Ray Dawson, Kelly Kreisler, Ryan Lund, Cole Westlund
Mayor Doug Henke called the Council work session to order at 5:30 pm
ADOPT AGENDA
Motion by Ryan second by Bailey to approve the agenda. Motion carried 5-0-0.
Review and Consider Issues Regarding a Request Involving Charitable Gambling and the Operation
of Electronic and Paper Pull Tabs at the Municipal Liquor Store
Administrator Vahlsing stated that this meeting was a continuation of the October council meeting regarding
the Fire Relief Association’s request for Council approval to operate electronic and paper pull tabs at the
Muni. The pull tabs are currently operated by the Kenyon Snow Drifters Club.
Several members of the Snow Drifters Club expressed their concerns if they were to lose the operation of the
gambling at the Muni.
No comments were made by members of the Fire Relief Association.
General Discussion and Decisions Regarding the Above Agenda Item
Each council member expressed their opinion on the difficult gambling decision to be made.
Motion by Helgeson second by Bailey to authorize the Kenyon Fire Relief Association to take over the
charitable gambling and the operation of electronic and paper pull tabs at the Municipal Liquor Store.
Motion carried 4-1-0.
Henke – No, Helgeson – Aye, Bailey – Aye, Ryan – Aye, Sjolander – Aye
Motion by Bailey second by Ryan to authorize city staff to implement the transfer of the gambling lease
at the Kenyon Municipal Liquor Store to the Kenyon Fire Relief Association.
Motion carried 4-1-0.
Henke – No, Helgeson – Aye, Bailey – Aye, Ryan – Aye, Sjolander – Aye
Motion by Ryan second by Bailey to adjourn the meeting at 6:11 p.m. Motion carried 5-0-0.
Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
12
AGENDA ITEM NO. VI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Legal
ITEM TYPE: Miscellaneous
AGENDA SECTION: PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
SUBJECT: Public Hearing for Proposed Vacation of Right of Way Adjacent
to Huseth Street
SUGGESTED ACTION: Required hearing to gain public input on vacation of the right-of-way
area adjacent to Traxler ad adjoining properties. The City Attorney
will have more information at the Council meeting.
ATTACHMENTS:
DOC110923-005.pdf
13
14
15
AGENDA ITEM NO. VI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: PRESENTATIONS/PUBLIC HEARINGS
RECOGNITIONS/PROCLAMATIONS
SUBJECT: Kenyon Senior Living Property Sale Update – Brett Reese -
Rebound Partners
SUGGESTED ACTION:
Kenyon Senior Living Update
Brett Reese will provide an update on the sale of the Kenyon Senior
Living Property sale. The property was purchased by Gerald
Anderson of Northfield. A meeting was held on September 20 with
Gerald Anderson, Chairman John Mortenson, Cora myself and met
with Brett and Janet Peterson of Rebound Partners. They have an
agreement to purchase the property from Purchasing from Jerry
Anderson in November. Items discussed during the meeting include:
the use of TIF and/or Tax Abatement was discussed. They also are
seeking investors and bank financing.
-Possible use of TIF/Tax Abatement
-Future plans for the property
- 50 Market rate apartments
- An extended stay hotel
- Commercial kitchen
-Project schedule
-Gunderson Wing: 15 units, open tentatively end of 2023
-Sunset Wing: studios, 1-2 bedroom
-House: 2 apartments
16
- Future Off street parking may be an issue
-Northfield Hospital & Clinic Lease: through 2025
-More Commercial in the future?
ATTACHMENTS:
Rebound Partners Presentation
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19
20
21
22
23
24
25
26
27
28
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AGENDA ITEM NO.
VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT: 2023 Street Improvement Project
1. Project Update
2. Approve Pay Request #2 – BMI Inc -$376,983.60
SUGGESTED ACTION: 1. Project UpdateThe City Engineer will provide an update on the
status of the 2023 street project. See attached memo below
2. Approve Pay Request #2 – BMI Inc -$376,983.60
See pay request attached below.
ATTACHMENTS:
01.1_2023 Street Improvements Summary.pdf
01.2_Street Project_Pay App 2.pdf
31
2023 Street Improvements
BMI and Heselton have been on site intermittently over the past month and most work is now complete. Some punch list
repairs still remain. The attached pay application #2 is recommended for payment.
Requested Action:
Approve Pay Estimate 2 to Bituminous Materials, Inc. ($376,983.60)
H:\KENYON_CI_MN\_General\Council Meetings\2023\11 - Nov 2023\01.1_2023 Street Improvements.docx
32
Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340
Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A
Project: 2023 STREET IMPROVEMENTS
Contract: N/A
Application No.: 2 Application Date: 11/14/2023
Application Period: From 9/30/2023 to 11/3/2023
1. Original Contract Price $ 450,693.95
2. Net change by Change Orders $ -
3. Current Contract Price (Line 1 + Line 2) $ 450,693.95
4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 418,522.10
5. Retainage
a. 5% X $ 418,522.10 Work Completed $ 20,926.11
b. X $ - Stored Materials $ -
c. Total Retainage (Line 5.a + Line 5.b) $ 20,926.11
6. Amount eligible to date (Line 4 - Line 5.c) $ 397,595.99
7. Less previous payments $ 20,612.39
8. Amount due this application $ 376,983.60
Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for
Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for
Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as
are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: BITUMINOUS MATERIALS INC
Signature: Date:
Name: PAT HESELTON Title: Project Manager
Recommended by Engineer Approved by Owner
By: By:
Name: DEREK OLINGER, PE Name: MARK VAHLSING
Title: CITY ENGINEER Title: CITY ADMINISTRATOR
Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 33
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340
Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A
Project: 2023 STREET IMPROVEMENTS
Contract: N/A
Application No.: 2 Application Period: From 09/30/23 to 11/03/23 Application Date: 11/14/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference from
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Bid Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Original Contract
1 MOBILIZATION 1.00 LS 20,000.00 20,000.00 0.25 5,000.00 0.95 19,000.00 19,000.00 95% 1,000.00
2 SAWING CONCRETE PAVEMENT (FULL DEPTH) 60.00 LF 7.00 420.00 41.00 287.00 50.00 350.00 350.00 83% 70.00
3 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 570.00 LF 4.00 2,280.00 - - 219.00 876.00 876.00 38% 1,404.00
4 REMOVE CURB AND GUTTER OR VALLEY GUTTER 465.00 LF 9.50 4,417.50 327.00 3,106.50 432.00 4,104.00 4,104.00 93% 313.50
5 REMOVE CONCRETE DRIVEWAY OR WALK 73.00 SY 8.50 620.50 39.50 335.75 57.00 484.50 484.50 78% 136.00
6 REMOVE BITUMINOUS PAVEMENT 545.00 SY 6.75 3,678.75 - - 536.00 3,618.00 3,618.00 98% 60.75
7 EXCAVATION - SUBGRADE 180.00 CY 19.00 3,420.00 - - 270.00 5,130.00 5,130.00 150% (1,710.00)
8 STABILIZING AGGREGATE (CV) 180.00 CY 31.50 5,670.00 - - 270.00 8,505.00 8,505.00 150% (2,835.00)
9 MINOR GRADING & EXCAVATION 11.32 ROAD STA 600.00 6,792.00 - - 11.32 6,792.00 6,792.00 100% -
10 AGGREGATE SURFACING CLASS 2 45.00 TON 23.25 1,046.25 - - 35.00 813.75 813.75 78% 232.50
11 AGGREGATE BASE REGRADE/REPAIR 80.00 SY 20.50 1,640.00 - - 24.00 492.00 492.00 30% 1,148.00
12 BITUMINOUS PATCH SPECIAL 545.00 SY 36.90 20,110.50 - - 536.00 19,778.40 19,778.40 98% 332.10
13 MILL BITUMINOUS SURFACE (2") 3,570.00 SY 2.25 8,032.50 - - 3,564.00 8,019.00 8,019.00 100% 13.50
14 MILL BITUMINOUS SURFACE (FULL DEPTH) 3,480.00 SY 2.00 6,960.00 - - 3,538.00 7,076.00 7,076.00 102% (116.00)
15 DRILL AND GROUT DOWEL BAR 98.00 EACH 18.00 1,764.00 - - 89.00 1,602.00 1,602.00 91% 162.00
16 BITUMINOUS MATERIAL FOR TACK COAT 489.00 GAL 3.60 1,760.40 - - 489.00 1,760.40 1,760.40 100% -
17 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 1,595.00 TON 97.50 155,512.50 - - 1,618.00 157,755.00 157,755.00 101% (2,242.50)
18 ADJUST VALVE BOX 10.00 EACH 425.00 4,250.00 - - 8.00 3,400.00 3,400.00 80% 850.00
19 REPLACEMENT VALVE BOX TOP SECTION 4.00 EACH 760.00 3,040.00 - - 3.00 2,280.00 2,280.00 75% 760.00
20 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 1.00 EACH 1,150.00 1,150.00 2.00 2,300.00 2.00 2,300.00 2,300.00 200% (1,150.00)
21 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 10.00 EACH 2,725.00 27,250.00 - - 6.00 16,350.00 16,350.00 60% 10,900.00
22 REPLACEMENT FRAME & CASTING 3.00 EACH 685.00 2,055.00 - - - - - 2,055.00
23 CAST-IN-PLACE CURB INLET REPLACEMENT 1.00 EACH 1,050.00 1,050.00 - - 2.00 2,100.00 2,100.00 200% (1,050.00)
24 CONCRETE CURB AND GUTTER (ALL TYPES) 365.00 LF 50.00 18,250.00 - - 351.00 17,550.00 17,550.00 96% 700.00
25 TRUNCATED DOMES 8.00 SF 62.50 500.00 - - 8.00 500.00 500.00 100% -
26 6" CONCRETE DRIVEWAY/WALK PAVEMENT 120.00 SY 89.00 10,680.00 - - 121.00 10,769.00 10,769.00 101% (89.00)
27 7" CONCRETE VALLEY GUTTER 85.00 SY 104.50 8,882.50 - - 76.00 7,942.00 7,942.00 89% 940.50
28 TRAFFIC CONTROL 1.00 LS 3,800.00 3,800.00 0.25 950.00 1.00 3,800.00 3,800.00 100% -
29 STORM DRAIN INLET PROTECTION 12.00 EACH 215.00 2,580.00 4.00 860.00 14.00 3,010.00 3,010.00 117% (430.00)
30 MINOR ROADSIDE GRADING & TURF RESTORATION 1.00 EACH 3,250.00 3,250.00 - - 1.00 3,250.00 3,250.00 100% -
31 CONSTRUCTION ALLOWANCE 10,000.00 UNIT 1.00 10,000.00 - - - - - 10,000.00
1.01 MOBILIZATION 1.00 LS 3,400.00 3,400.00 0.25 850.00 0.95 3,230.00 3,230.00 95% 170.00
1.02 REMOVE CURB AND GUTTER 60.00 LF 13.25 795.00 60.00 795.00 63.00 834.75 834.75 105% (39.75)
1.03 EXCAVATION - SUBGRADE 85.00 CY 19.00 1,615.00 - - - - - 1,615.00
1.04 STABILIZING AGGREGATE (CV) 85.00 CY 33.00 2,805.00 - - - - - 2,805.00
1.05 MINOR GRADING & EXCAVATION 4.86 ROAD STA 550.00 2,673.00 - - 4.86 2,673.00 2,673.00 100% -
1.06 MILL BITUMINOUS SURFACE (FULL DEPTH) 1,240.00 SY 2.25 2,790.00 - - 1,240.00 2,790.00 2,790.00 100% -
1.07 DRILL AND GROUT DOWEL BAR 6.00 EACH 18.00 108.00 - - 6.00 108.00 108.00 100% -
1.08 BITUMINOUS MATERIAL FOR TACK COAT 62.00 GAL 3.60 223.20 - - 62.00 223.20 223.20 100% -
1.09 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 300.00 TON 97.50 29,250.00 - - 300.00 29,250.00 29,250.00 100% -
1.10 ADJUST VALVE BOX 1.00 EACH 500.00 500.00 - - 1.00 500.00 500.00 100% -
1.11 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 1.00 EACH 1,150.00 1,150.00 1.00 1,150.00 1.00 1,150.00 1,150.00 100% -
1.12 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 1.00 EACH 2,650.00 2,650.00 - - - - - 2,650.00
1.13 CONCRETE CURB AND GUTTER (ALL TYPES) 60.00 LF 57.00 3,420.00 - - 63.00 3,591.00 3,591.00 105% (171.00)
1.14 STORM DRAIN INLET PROTECTION 1.00 EACH 215.00 215.00 1.00 215.00 1.00 215.00 215.00 100% -
1.15 CONSTRUCTION ALLOWANCE 2,000.00 UNIT 1.00 2,000.00 - - 3,640.00 3,640.00 3,640.00 182% (1,640.00)
2.01 MOBILIZATION 1.00 LS 3,400.00 3,400.00 0.25 850.00 0.95 3,230.00 3,230.00 95% 170.00
2.02 REMOVE CURB AND GUTTER 80.00 LF 10.75 860.00 104.00 1,118.00 85.00 913.75 913.75 106% (53.75)
2.03 EXCAVATION - SUBGRADE 85.00 CY 18.75 1,593.75 - - 45.00 843.75 843.75 53% 750.00
EJCDC C-620 Contractor's Application for Payment
Unit Price 1 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 34
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340
Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A
Project: 2023 STREET IMPROVEMENTS
Contract: N/A
Application No.: 2 Application Period: From 09/30/23 to 11/03/23 Application Date: 11/14/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference from
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Bid Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
2.04 STABILIZING AGGREGATE (CV) 85.00 CY 33.00 2,805.00 - - 45.00 1,485.00 1,485.00 53% 1,320.00
2.05 MINOR GRADING & EXCAVATION 4.73 ROAD STA 550.00 2,601.50 - - 4.73 2,601.50 2,601.50 100% -
2.06 MILL BITUMINOUS SURFACE (FULL DEPTH) 1,210.00 SY 2.00 2,420.00 - - 1,209.00 2,418.00 2,418.00 100% 2.00
2.07 DRILL AND GROUT DOWEL BAR 15.00 EACH 18.00 270.00 - - 12.00 216.00 216.00 80% 54.00
2.08 BITUMINOUS MATERIAL FOR TACK COAT 61.00 GAL 3.60 219.60 - - 61.00 219.60 219.60 100% -
2.09 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 295.00 TON 97.50 28,762.50 - - 295.00 28,762.50 28,762.50 100% -
2.10 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 3.00 EACH 1,150.00 3,450.00 3.00 3,450.00 3.00 3,450.00 3,450.00 100% -
2.11 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 1.00 EACH 2,650.00 2,650.00 - - - - - 2,650.00
2.12 CONCRETE CURB AND GUTTER (ALL TYPES) 80.00 LF 57.00 4,560.00 - - 85.00 4,845.00 4,845.00 106% (285.00)
2.13 STORM DRAIN INLET PROTECTION 3.00 EACH 215.00 645.00 2.00 430.00 2.00 430.00 430.00 67% 215.00
2.14 CONSTRUCTION ALLOWANCE 2,000.00 UNIT 1.00 2,000.00 - - 1,495.00 1,495.00 1,495.00 75% 505.00
- - - - - - -
Original Contract Totals $ 450,693.95 $ 21,697.25 $ 418,522.10 $ - $ 418,522.10 93% $ 32,171.85
EJCDC C-620 Contractor's Application for Payment
Unit Price 2 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 35
AGENDA ITEM NO.
VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT:
Pearl Creek Sewer & Gates Ave Utility Improvements
1. Project update
2. Approve Pay Request #2- BCM Construction- $259,069.04
SUGGESTED ACTION: 1. Project updateThe City Engineer will provide an update of the
Pearl Creek Sewer Main project. See attached summary below.
2. Approve Pay Request #2- BCM Construction- $259,069.04
See pay request 2 attached below.
MOTION NEEDED
ATTACHMENTS:
02.1_Peark Creek Sewer Summary.pdf
02.2_Pearl Creek_Pay App 2.pdf
36
Pearl Creek Sewer & Gates Ave Utility Improvements
BCM is in the process of wrapping up work for the year and should be off-site by the end of this week. In the past month,
Ellingson Drainage has been on site to install forcemain and that work is now complete. BCM also installed water and
electrical utilities west of Gates Ave. Some street patching was completed within Slee, Mart and Gates Ave; however,
some additional patching will still be required next year.
BCM plans to be on site intermittently over the next week to clean up, stabilize disturbed areas and prepare the project for
winter. They plan to complete the remainder of the project next spring.
The attached pay application includes work completed through November 3 and is recommended for payment.
Requested Action:
Approve Pay Application 2 to BCM Construction ($259,069.04)
H:\KENYON_CI_MN\_General\Council Meetings\2023\11 - Nov 2023\02.1_Peark Creek Sewer.docx
37
Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS
Contract: N/A
Application No.: 2 Application Date: 11/14/2023
Application Period: From 9/30/2023 to 11/3/2023
1. Original Contract Price $ 1,241,494.22
2. Net change by Change Orders $ 14,800.00
3. Current Contract Price (Line 1 + Line 2) $ 1,256,294.22
4. Total Work completed and materials stored to date
(Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 426,617.84
5. Retainage
a. 5% X $ 426,617.84 Work Completed $ 21,330.89
b. 5% X $ - Stored Materials $ -
c. Total Retainage (Line 5.a + Line 5.b) $ 21,330.89
6. Amount eligible to date (Line 4 - Line 5.c) $ 405,286.95
7. Less previous payments $ 146,217.91
8. Amount due this application $ 259,069.04
Contractor's Certification
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on
account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for
Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for
Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as
are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.
Contractor: BCM CONSTRUCTION
Signature: Date:
Name: AARON MILLER Title: PROJECT MANAGER
Recommended by Engineer Approved by Owner
By: By:
Name: DEREK OLINGER, PE Name: MARK VAHLSING
Title: CITY ENGINEER Title: CITY ADMINISTRATOR
Date: Date:
EJCDC C-620 Contractor's Application for Payment
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 38
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS
Contract: N/A
Application No.: 2 Application Period: From 09/30/23 to 11/03/23 Application Date: 11/14/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference fron Bid
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
Original Contract
1 MOBILIZATION 1.00 LS 55,000.00 55,000.00 0.25 13,750.00 0.50 27,500.00 27,500.00 50% 27,500.00
2 CLEARING AND GRUBBING 1.00 LS 13,125.00 13,125.00 0.50 6,562.50 0.90 11,812.50 11,812.50 90% 1,312.50
3 REMOVE RIPRAP (P) 75.00 CY 21.00 1,575.00 - - - - - 1,575.00
4 SITE GRADING 1.00 LS 30,000.00 30,000.00 0.50 15,000.00 0.75 22,500.00 22,500.00 75% 7,500.00
5 GEOGRID TYPE 1 1,130.00 SY 1.75 1,977.50 - - - - - 1,977.50
6 AGGREGATE SURFACING CLASS 2 630.00 TON 25.00 15,750.00 - - - - - 15,750.00
7 PAVEMENT/CURB/DRIVEWAY PATCHING 1.00 LS 26,500.00 26,500.00 - - 0.60 15,900.00 15,900.00 60% 10,600.00
8 6" CONCRETE DRIVEWAY (REINFORCED) 160.00 SY 114.00 18,240.00 - - - - - 18,240.00
9 BOLLARD 4.00 EA 252.00 1,008.00 - - - - - 1,008.00
10 TRAFFIC CONTROL 1.00 LS 4,500.00 4,500.00 0.25 1,125.00 0.50 2,250.00 2,250.00 50% 2,250.00
11 EROSION & SEDIMENTATION CONTROL 1.00 LS 12,000.00 12,000.00 0.72 8,640.00 0.72 8,640.00 8,640.00 72% 3,360.00
12 STABILIZE & REESTABLISH TURF 1.00 LS 15,000.00 15,000.00 - - - - - 15,000.00
13 EXPLORATORY EXCAVATION 10.00 HOUR 400.00 4,000.00 - - - - - 4,000.00
14 CONSTRUCTION ALLOWANCE 35,000.00 UNIT 1.00 35,000.00 - - 5,361.00 5,361.00 5,361.00 15% 29,639.00
15 HWY 60 MH & PIPE DISCONNECTIONS 1.00 LS 8,000.00 8,000.00 - - - - - 8,000.00
16 REMOVE MANHOLE (SANITARY) 3.00 EACH 1,500.00 4,500.00 - - 1.00 1,500.00 1,500.00 33% 3,000.00
17 EXCAVATION - ROCK 180.00 CY 84.00 15,120.00 - - 83.00 6,972.00 6,972.00 46% 8,148.00
18 DEWATERING 1.00 LS 20,000.00 20,000.00 - - 0.50 10,000.00 10,000.00 50% 10,000.00
19 CONNECT TO EXISTING SANITARY SEWER MAIN 2.00 EACH 875.00 1,750.00 - - 1.00 875.00 875.00 50% 875.00
20 CONNECT TO EXISTING SANITARY SEWER SERVICE 2.00 EACH 600.00 1,200.00 - - 1.00 600.00 600.00 50% 600.00
21 6" PVC PIPE DRAIN CLEANOUT 3.00 EACH 400.00 1,200.00 - - - - - 1,200.00
22 8" PVC PIPE SEWER (CREEK CROSSING) 157.00 LF 1,400.00 219,800.00 - - - - - 219,800.00
23 8" PVC PIPE SEWER 280.00 LF 90.00 25,200.00 - - 224.00 20,160.00 20,160.00 80% 5,040.00
24 6" PVC SANITARY SERVICE PIPE 304.00 LF 102.00 31,008.00 - - 12.00 1,224.00 1,224.00 4% 29,784.00
25 4" FORCE MAIN PIPE 1,274.00 LF 37.00 47,138.00 - - 1,279.00 47,323.00 47,323.00 100% (185.00)
26 4" INSULATION 25.00 SY 65.00 1,625.00 - - - - - 1,625.00
27 CONST DRAINAGE STRUCTURE DES 4007 (MH A) 1.00 EACH 7,000.00 7,000.00 - - 0.90 6,300.00 6,300.00 90% 700.00
28 CONST DRAINAGE STRUCTURE (MH B - AIR/VAC RELEASE) 1.00 EACH 5,500.00 5,500.00 - - 0.90 4,950.00 4,950.00 90% 550.00
29 CONST DRAINAGE STRUCTURE DES 4007 (MH C) 1.00 EACH 8,200.00 8,200.00 - - 0.80 6,560.00 6,560.00 80% 1,640.00
30 CONST DRAINAGE STRUCTURE DES 4007 (MH D) 1.00 EACH 8,000.00 8,000.00 - - - - - 8,000.00
31 REPLACE & ADJUST CASTING 1.00 EACH 1,350.00 1,350.00 - - - - - 1,350.00
32 CONSTRUCT 8" INSIDE DROP (MH C) 1.00 EACH 4,500.00 4,500.00 - - - - - 4,500.00
33 CONSTRUCT 8" INSIDE DROP (MH D) 1.00 EACH 4,500.00 4,500.00 - - - - - 4,500.00
34 SANITARY SEWER TRACER SYSTEM 1.00 LS 3,000.00 3,000.00 - - 0.50 1,500.00 1,500.00 50% 1,500.00
35 LIFT STATION & VALVE VAULT 1.00 LS 235,090.22 235,090.22 0.40 94,036.09 0.40 94,036.09 94,036.09 40% 141,054.13
36 ELECTRICAL (POWER EXTEN, BACKUP GEN, CONTROL, LIGHT, 1.00 LS 200,000.00 200,000.00 - - - - - 200,000.00
37 GAS SERVICE ALLOWANCE 8,000.00 UNIT 1.00 8,000.00 - - - - - 8,000.00
38 DISCONNECT EXISTING WATER MAIN 1.00 EACH 500.00 500.00 - - 1.00 500.00 500.00 100% -
39 CONNECT TO EXISTING WATER MAIN 5.00 EACH 1,000.00 5,000.00 - - 5.00 5,000.00 5,000.00 100% -
40 HYDRANT (9' BURY) 1.00 EACH 6,500.00 6,500.00 - - 1.00 6,500.00 6,500.00 100% -
41 4" GATE VALVE AND BOX 1.00 EACH 2,000.00 2,000.00 - - 1.00 2,000.00 2,000.00 100% -
42 6" GATE VALVE AND BOX 2.00 EACH 2,250.00 4,500.00 - - 2.00 4,500.00 4,500.00 100% -
43 8" GATE VALVE AND BOX 1.00 EACH 3,000.00 3,000.00 - - 1.00 3,000.00 3,000.00 100% -
44 4" WATERMAIN 16.00 LF 100.00 1,600.00 - - 16.00 1,600.00 1,600.00 100% -
45 6" WATERMAIN 20.00 LF 100.00 2,000.00 - - 27.00 2,700.00 2,700.00 135% (700.00)
46 8" WATERMAIN 615.00 LF 70.00 43,050.00 - - 641.00 44,870.00 44,870.00 104% (1,820.00)
47 WATERMAIN FITTINGS 654.00 LB 13.25 8,665.50 - - 593.00 7,857.25 7,857.25 91% 808.25
48 WATERMAIN TRACER SYSTEM 1.00 LS 2,500.00 2,500.00 - - 1.00 2,500.00 2,500.00 100% -
49 6" NON-METALLIC CONDUIT 650.00 LF 57.00 37,050.00 - - 611.00 34,827.00 34,827.00 94% 2,223.00
EJCDC C-620 Contractor's Application for Payment
Unit Price 1 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 39
Progress Estimate - Unit Price Work Contractor's Application for Payment
Owner: CITY OF KENYON Owner's Project No.: N/A
Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462
Contractor: BCM CONSTRUCTION Agency's Project No.: N/A
Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS
Contract: N/A
Application No.: 2 Application Period: From 09/30/23 to 11/03/23 Application Date: 11/14/23
A B C D E F F1 F2 G H I J K L
Contract Information Previous Estimate Work Completed Work
Completed and % of
Estimated Value of Work Materials Value of Difference fron Bid
Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate
Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J)
No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($)
50 ELECTRICAL VAULT MANHOLE 1.00 EACH 10,500.00 10,500.00 - - - - - 10,500.00
1.01 PAVING MOBILIZATION 1.00 L S 1,800.00 1,800.00 - - - - - 1,800.00
1.02 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) (SINGLE 3" 156.00 TON 112.00 17,472.00 - - - - - 17,472.00
- - - - - - -
Original Contract Totals $ 1,241,494.22 $ 139,113.59 33% $ 411,817.84 $ - $ 411,817.84 33% $ 829,676.38
Change Orders
CO1-1 HAUL & DISPOSE CONCRETE RUBBLE 400.00 C Y 22.00 8,800.00 400.00 8,800.00 400.00 8,800.00 8,800.00 100% -
CO1-2 IMPORT FILL (REPLACING RUBBLE REMOVAL) 400.00 C Y 15.00 6,000.00 400.00 6,000.00 400.00 6,000.00 6,000.00 100% -
- - - -
Change Order Totals $ 14,800.00 $ 14,800.00 100% $ 14,800.00 $ - $ 14,800.00 100% $ -
Original Contract and Change Orders
Project Totals $ 1,256,294.22 $ 153,913.59 34% $ 426,617.84 $ - $ 426,617.84 34% $ 829,676.38
EJCDC C-620 Contractor's Application for Payment
Unit Price 2 of 2
(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 40
AGENDA ITEM NO.
VII.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Engineering
ITEM TYPE: Engineering
AGENDA SECTION: ENGINEERING
SUBJECT:
MNDOT Local Road Improvement Program Grant Application
1. Resolution 2023-28: AUTHORIZING THE PURSUIT OF 2023
LOCAL ROAD IMPROVEMENT PROGRAM FUNDING FOR THE
6th STREET RECONSTRUCTION PROJECT
SUGGESTED ACTION: Resolution to authorize application by Bolton and Menk for Local
Road Improvement program for 6th Street. See attached resolution
below.
MOTION NEEDED
ATTACHMENTS:
03.1_LRIP Grant Summary.pdf
03.3_LRIP Resolution.docx
03.2_6th Street Illustration.pdf
41
Local Road Improvement Program Grant Application
Last month, the council directed us to begin preparing funding application materials for the local road improvement
program (LRIP) on the 6th Street Project. An illustration of the project is included in the packet.
On November 2nd, we also met with the KW superintendent and maintenance staff and John Held. The overall scope of
the project was discussed and minor modifications were made based on their input. This was a very productive
discussion. Given the heavy impact that this project will place on the school, both functionally and financially, the school
district and its partners will be vital members of the planning team, regardless of the outcome of this funding
opportunity.
Total project costs are estimated at approximately $3.7 million. The LRIP grant can fund surface and storm sewer costs
only. Eligible costs total approximately $2.1 million. The funding application will request $1.5 million in grant, which is
the maximum amount available to a single project.
The attached resolution is a necessary component of the LRIP application package. Approval will allow us to submit to
the state.
Requested Action:
Approval of Resolution Authorizing the Pursuit of 2023 Local Road Improvement Program Funding for the 6 th
Street Reconstruction Project
H:\KENYON_CI_MN\_General\Council Meetings\2023\11 - Nov 2023\03.1_LRIP Grant.docx
42
RESOLUTION 2023-XX
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
RESOLUTION AUTHORIZING THE PURSUIT OF 2023 LOCAL ROAD IMPROVEMENT PROGRAM FUNDING
FOR THE 6th STREET RECONSTRUCTION PROJECT
WHEREAS, the 6th Street reconstruction project includes the full depth reconstruction paved surfaces,
sidewalks, and utilities within 6th Street from CSAH 12 (Huseth Street) to Spring Street. Safety
improvements also include sidewalk extensions along Spring Street and CSAH 12 (Huseth Street) and
various pedestrian crossing improvements within 6th Street, and
WHEREAS, the 6th Street Reconstruction project provides opportunity to reconstruct a heavily traveled
roadway and install some much needed pedestrian improvements, and
WHEREAS, the Local Road Improvement Program (LRIP) administered by the Minnesota Department of
Transportation makes available up to $1,500,000 to apply towards projects on local roads that are
regionally significant, result in safety improvements, address transportation deficiencies, and
contribute to economic development, and
WHEREAS, the Local Road Improvement Program (LRIP) requires a city, such as Kenyon, that is not a
State Aid city, to have a county sponsor and the support of the County Board, and
WHEREAS, the proposed year for project construction is 2025.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KENYON, MINNESOTA:
1. The City Council hereby supports the 6th Street Reconstruction project, as described above, and
2. The City Council hereby supports the City's pursuit of Local Road Improvement Program (LRIP)
funding and authorizes staff to prepare and submit such application, and
3. The City Council hereby seeks the support by resolution of Goodhue County to act as Sponsor for
the City of Kenyon’s Local Road Improvement Program funding application and the associated
project for 6th Street Reconstruction project, and
4. The City Council hereby commits to funding project elements not eligible for LRIP funding, ensuring
the project will comply with all LRIP funding requirements, and following the project schedule as
presented in the application.
Adopted by the City Council of the City of Kenyon on this 14th day of November, 2023.
________________________
Douglas Henke, Mayor
ATTEST:
_____________________________
Mark Vahlsing, City Administrator
43
LRIP Application - 6th Street Improvements FOR PRELIMINARY DISCUSSIONS Project Exhibit
City of Kenyon, MN & FUNDING APPLICATION ONLY November 2023 R
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AGENDA ITEM NO.
VIII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Legal
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: Vacation of Right of Way Adjacent to Huseth Street
1. Resolution 2023-24: Vacating a Street
SUGGESTED ACTION: Approval of this resolution will finalize the vacation process of
vacating the ROW adjacent to the Traxler property. See resolution
attached below.
MOTION NEEDED
ATTACHMENTS:
DOC110923-001.pdf
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AGENDA ITEM NO.
VIII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Legal
ITEM TYPE: Legal
AGENDA SECTION: LEGAL
SUBJECT: Premises Gambling Permit for Kenyon Firemen’s Relief
Association
1. Approve Resolution 2023-25: Approving the Lawful
Gambling Premises Permit
Application for the Kenyon Firemen’s Relief Association
to Conduct Lawful Gambling at the Kenyon Municipal Liquor Store
Located at 645 2nd Street, Kenyon, Mn 55946
SUGGESTED ACTION: This resolution would approve the Firemans Relief Association to
conduct charitable gambling at the Muni.
ATTACHMENTS:
Resolution 2023-25 Approving_Premises_Permit.docx
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RESOLUTION NO. 2023-25
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
A RESOLUTION APPROVING THE LAWFUL GAMBLING PREMISES PERMIT
APPLICATION FOR THE KENYON FIREMEN’S RELIEF ASSOCIATION TO
CONDUCT LAWFUL GAMBLING AT THE KENYON MUNICIPAL LIQUOR STORE
LOCATED AT 645 2ND STREET, KENYON, MN 55946
WHEREAS, The Kenyon Firemen’s Relief Association (“KFRA”) is submitting an
application to the Minnesota Gambling Control Board for approval of a Premises Permit
application to conduct lawful charitable gambling at the Kenyon Municipal Liquor Store, 645 2nd
Street, Kenyon, MN 55946; and
WHEREAS, the gambling premises is located within the city limits of Kenyon,
Minnesota; and
WHEREAS, KFRA is a lawful gambling organization within the city; and
WHEREAS, KFRA will be responsible for operating and managing the lawful gambling
activity on the premises and will comply with all applicable requirements of city code and state
statutes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Kenyon,
Minnesota that, pursuant to Minnesota Statutes, section 349.213, subd. 2(1), the City Council does
hereby approve the issuance of a Premises Permit to KFRA to conduct lawful charitable gambling
activities at the Kenyon Municipal Liquor Store, 645 2nd Street, Kenyon, MN 55946.
Adopted this 14th day of November, 2023.
_________________________________
Doug Henke, Mayor
ATTEST:
________________________________
Mark R. Vahlsing, City Administrator
1
KE200\1\912238.v1
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AGENDA ITEM NO. X.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Old Business
AGENDA SECTION: OLD BUSINESS
SUBJECT:
Community Entrance Sign
SUGGESTED ACTION: Continuation of discussion from previous Council meetings. There
are two quotes still under consideration for the entrance sign.
Precision Signs: $19,355
Schad Tracy Signs: $16,512
Both companies were able to provide more information on their
proposed designs. A summary of their responses, the quotes and
designs are attached below. In order to get final MNDOT approval
of the sign permit council approval is needed for one of the quotes.
Based on design both firms have very good proposals. Based on
price Schad Tracy would have the better proposal. Staff would
recommend their proposal.
MOTION NEEDED
ATTACHMENTS:
Sign questions and quotes.
Sign Questions
Sign design
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AGENDA ITEM NO. X.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Old Business
AGENDA SECTION: OLD BUSINESS
SUBJECT: Update on Depot Park Shelter Improvements
SUGGESTED ACTION: The Minnesota State-Mankato Graduate Design team is completing a
draft design for Depot Park. They attended the Trunk or Treat event
in Depot Park on October 29. Three concept designs were presented,
and the team received a lot of feedback from those in attendance.
They will be presenting the preferred design at the Special Council
meeting on December 5. Council member Helgeson has been
working with a cabinet shop which is making new cabinets for the
kitchen area of the Depot building. Further information will be
discussed at the Council meeting.
ATTACHMENTS:
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AGENDA ITEM NO. XI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2023-26: Designating Annual Polling Place
SUGGESTED ACTION: Resolution designating location for 2024 primary and general
election. The location of previous elections has been the Fire Hall.
Staff would recommend using the Fire Hall for the 2024 elections.
See resolution below.
MOTION NEEDED
ATTACHMENTS:
Resolution 2023-26 Designating Annual Polling Place.docx
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RESOLUTION NO. 2023-26
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
RESOLUTION DESIGNATING ANNUAL POLLING PLACE
WHEREAS, Minn. Stat. § 204B.16 requires the city council, by resolution, to designate
its local polling place for all elections by December 31 for the upcoming year; and
WHEREAS, changes to the polling place location may be made at least 90 days before
the next election if the authorized polling place becomes unavailable for use; and
WHEREAS, changes to the polling place location may be made in the case of an
emergency when it is necessary to ensure a safe and secure location for voting.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF KENYON,
MINNESOTA hereby establishes the boundary of the voting precinct and polling place for 2024 as
follows:
Precinct Name: City of Kenyon
Polling Place Location: 620 Centennial Drive, Kenyon, MN
Adopted by the City Council of the City of Kenyon on this 14th day of November, 2023.
Douglas Henke
Mayor
ATTEST:
Mark R. Vahlsing
City Administrator
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AGENDA ITEM NO. XI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: 2024 Proposed Agreement for Continuation of our City-County
Joint-Powers
“Agreement for State Building Code Administration”
SUGGESTED ACTION: Approval of contract with Goodhue County to provide building
inspection services.
MOTION NEEDED
ATTACHMENTS:
Contract for Building Permit Services.pdf
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AGENDA ITEM NO. XI.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Resolution 2023-27: Adopting Assessment for Delinquent Utility
Bills
SUGGESTED ACTION: Annual adoption of resolution to certify assessment for unpaid utility
and other charges. See attached resolution.
MOTION NEEDED
ATTACHMENTS:
Resolution 2023-27 Adopting UTILITY BILL Assessment.docx
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RESOLUTION NO. 2023-27
CITY OF KENYON
COUNTY OF GOODHUE
STATE OF MINNESOTA
RESOLUTION ADOPTING ASSESSMENT FOR DELINQUENT UTILITY BILLS
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and
heard and passed upon all objections to the proposed assessment for city services, utility repairs,
water and sewer charges, maintenance fees, garbage, recycling and sales tax which have been
provided and billed and which are currently delinquent in the City of Kenyon, County of Goodhue
and State of Minnesota.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KENYON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein.
2. Assessment shall be payable in equal annual installments extending over a period of five (5) years,
the first of the installments to be payable on or before the first Monday in January 2023, and will bear
interest at the rate of 3.75 percent per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the date of
the assessment resolution until December 31, 2023. To each subsequent installment when due shall
be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the city treasurer, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this resolution. The owner may, at any
time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made. Such payment
must be made before December 14 or interest will be charged through December 31 of the next
succeeding year.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor
to be extended on the property tax lists of the county. Such assessments shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the City Council of the City of Kenyon on this 14th day of November, 20.
Douglas Henke, Mayor
ATTEST:
Mark R. Vahlsing, City Administrator
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Exhibit A
66-360-0040 $192.00
66-360-0030 $329.08
66-140-0020 $97.09
66-460-0220 $420.03
66-580-0070 $616.00
66-580-0040 $478.26
66-365-0200 $479.24
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AGENDA ITEM NO. XI.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Fire
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Kenyon Fire Relief Association Temporary Liquor Permit for
November 25, 2023
SUGGESTED ACTION: Approve Liquor License for Firemans Dance on November 25, 2023.
See attached below.
MOTION NEEDED
ATTACHMENTS:
AGE Firemans Relief Association Dance License
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AGENDA ITEM NO. XI.E
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Finance
ITEM TYPE: New Business
AGENDA SECTION: NEW BUSINESS
SUBJECT: Council Work Session to review draft 2024 Enterprise Fund
Budgets
(Sanitary, Storm, and Liquor)
SUGGESTED ACTION: Council work session to review proposed Sanitary sewer, Storm
Sewer and Liquor Enterprise funds.
MOTION NEEDED
ATTACHMENTS:
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AGENDA ITEM NO.
XII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: November 14, 2023
SUBMITTED BY: Holli Gudknecht, Administration
ITEM TYPE: Miscellaneous
AGENDA SECTION: F.Y.I. - Department Updates
SUBJECT: FYI
SUGGESTED ACTION: FYI. Department Updates. See attached
ATTACHMENTS:
11-14-23 FYI.pdf
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