What happened
- Special session: council directed the personnel committee to find an outside temporary interim administrator; a motion to create a job description and hire a temporary city employee died for lack of a second
- Approved BCM Construction pay request No. 4 of $125,374.39 for lift station work through May 3, 2024
- Adopted Resolution 2024-12 ordering a feasibility report for the 2025 Street and Utility Improvements (Langford Avenue, 8th Street; Fifth Street as alternate)
- Approved Bolton & Menk preliminary engineering proposal for $81,600
- CSAH 12 partnership agreement not reached; project is not a county priority, no further action
- Adopted Resolution 2024-14 accepting $23,718.99 in donations from the Kenyon Fire Relief Association
- Adopted Resolution 2024-13, leaving the bad check charge at $45.00 with wording revised to "Bad check charge and penalty"
- Approved tanker truck purchase from Midwest Fire, with a $10,000 Fire Relief down payment; approved paying off the $61,712 First Responder vehicle loan for $6,631.48 interest savings
- Approved Heyn Brothers quote of $7,650.00 for public works shop roof repair and $3,753.50 for pool main drain repair
- Pool vandalism on April 28 damaged a window, door, privacy fence and picnic tables; six juveniles were identified and an insurance claim filed
What was asked 24 raised · 8 settled
Every question, assignment, pending figure and unsourced claim from this meeting, quoted from the record, each checked against the county, census, listing, bid and budget data we hold.
CONSENT AGENDA Motion by Henke seconded by Ryan to approve the Consent Agenda, which includes payment of check numbers 75972 through 76081; 4922E through 4968E.
Special session discussion of filling the Interim City Administrator position, which has had no progress since April 1, 2024.
At the meetingMotion carried 5-0-0; no candidate or timeline named.
The search produced an outside interim rather than an in-house hire. Resolution 2024-11 approving Interim City Administrator hiring was adopted 4-0-0, council and staff reviewed contract terms including days and hours of work, and the interim contract was later extended by Resolution 2024-31 in the 12.10.24 packet. Separately the city hired South Central Service Cooperative and Mike Humpal for the permanent administrator recruitment at $14,500 in July 2024.
6.11.24 Council Packet and Agenda; 12.10.24 Council Packet and Agenda Updated; factbook KENYON_BIDS.md · taken up again 2024-12-10
The first step in this process is authorizing the preparation of a feasibility report to define the need for improvements, scope of work, cost and funding, and to prepare estimates of assessments.
First step in the 2025 street and utility project with special assessments to abutting properties.
At the meetingResolution 2024-12 adopted 5-0-0 and a $81,600 preliminary engineering proposal approved.
The feasibility report was produced and accepted. Resolution 2024-12 passed 5-0-0 with an $81,600 preliminary engineering proposal, the report was attached to the 9.10.24 packet, and on October 8 2024 the council reviewed it and adopted Resolution 2024-20 receiving the report and calling for the improvement with the addition of the 5th Street sidewalk, roll call carried 5-0-0. The council consensus that day was to follow past practice and assess 30 percent of project costs to property owners.
The council's October 2024 consensus called 30 percent of project costs the city's past practice, while the July 2025 assessment request describes the standard as a 50 percent surface cost policy reduced to 32 percent for this project.
10-8-24 AGENDA; 9.10.24 Council Packet and Agenda; 6.11.24 Council Packet and Agenda · taken up again 2024-10-08
Motion by Bailey to create an Interim Administrator job description and post to hire a temporary city employee. No second to the motion.
Special session debate over whether to hire an in-house temporary employee or an outside interim administrator.
At the meetingNo second; council instead directed the personnel committee to seek an outside interim.
The in-house route was rejected in favor of an outside interim, and the council never drafted an Interim Administrator job description. It did use the in-house path later for a different position, when Administrator Lehner worked with Abdo on a job description for a part-time administrative assistant, the personnel committee reviewed it, and the council continued the hiring process 4-1-0 with Sjolander voting no.
12.9.25 Council Agenda and Packet Updated; 6.11.24 Council Packet and Agenda · taken up again 2025-12-09
NOTICE IS HEREBY GIVEN that the City Council will hold a Special Meeting pursuant to Minnesota Statutes, Section 13D.04, subdivision 2 on Tuesday, May 14, 2024, commencing at 6:00 p.m. at City Hall, 709 2nd Street, Kenyon, Minnesota for the following purposes: 1. General Discussion of Interim City Administrator 2. Interim City Administrator Contract Proposal 3.
Special session agenda item following the general interim administrator discussion.
The contract proposal came back and was approved. Resolution 2024-11 approving Interim City Administrator hiring for the City of Kenyon was adopted on a motion by Bailey seconded by Helgeson, carried 4-0-0, with council and staff reviewing terms including days and hours of work. The 12.10.24 packet then carries Resolution 2024-31 extending the interim administrator contract along with the original interim contract.
6.11.24 Council Packet and Agenda; 12.10.24 Council Packet and Agenda Updated · taken up again 2024-12-10
Fire Department – Wayne Ehrich, Fire Chief Goodhue County MOU Agreement Fire Chief Ehrich stated that Earl Merchlewitz, Goodhue County Emergency Management Director, had requested that their mobile command center vehicle be stored at the Kenyon Fire Hall.
The city has bay and office space available and the arrangement is at no cost to the city or fire department.
At the meetingCouncil approved the Goodhue County MOU Agreement 5-0-0.
The council approved the Goodhue County memorandum of understanding 5-0-0 and the vehicle was in fact housed at the fire hall. Goodhue County Commissioner Todd Greseth thanked the Kenyon Fire Department and the city for storing the county mobile command center vehicle during citizen comment in the 7.9.24 packet. The signed memorandum itself is not in our holdings.
7.9.24 Council Packet Agenda; 6.11.24 Council Packet and Agenda · taken up again 2024-07-09
NEW BUSINESS City Hall Camera Update Quote Finance Director Kyllo reviewed a quote from WH Security to replace three cameras and the panic buttons that weren't working. Council member Sjolander would like a panic button added to the library.
Review of a WH Security quote to replace three cameras and non-working panic buttons at City Hall.
At the meetingCouncil accepted the WH Security quotes including a library panic button, 5-0-0.
The library panic button was added to the order. The council accepted the WH Security quotes to install three new cameras and panic buttons including one in the library, on a motion by Sjolander seconded by Ryan, carried 5-0-0. Our purchase records list the June 2024 City Hall cameras and panic buttons awarded to WH Security with no dollar figure, and no installation confirmation is in our holdings.
6.11.24 Council Packet and Agenda; factbook KENYON_BIDS.md
Also, the wording for the Fire Dept./First Responder Repeated Non-Fire or Non-Medical Calls needs to be revised to match the city code.
Resolution 2024-13 updating license fees and compensation adopted January 10, 2024 as Resolution 2024-01.
At the meetingResolution 2024-13 was adopted 5-0-0.
The wording was revised and carried into the fee schedule. Resolution 2024-13 was adopted 5-0-0, and the 2025 fee schedule lists the Fire Department and First Responder repeated non-fire or non-medical calls fee at $150.00 with the code threshold spelled out as more than 3 calls in 12 months.
1-14-25 council packet (1) fee schedule; 6.11.24 Council Packet and Agenda · taken up again 2025-01-14
Projects include reconstruction of Langford Avenue and 8th Street. Fifth Street behind the school will be an alternate project.
Review of the preliminary 2025 project list, which includes Langford Avenue and 8th Street reconstruction.
At the meetingNo decision on whether the alternate will be built.
The 5th Street alternate was carried through and built. Resolution 2024-20 receiving the feasibility report was adopted with the addition of the sidewalk on 5th Street, 5th Street reconstruction appeared as Alternate 1 in both the May 2025 and July 2025 bid resolutions, and on July 8 2025 the council awarded the Fitzgerald Excavating contract with all three alternates included. By October 2025 the engineer reported utility and grading work nearly complete on both 5th and 8th streets.
10-8-24 AGENDA; 5-13-25 council packet updated; 7.8.25 Updated Council Packet and Agenda · taken up again 2025-07-08
Public works would like noncompliant residents to be notified by letter to bring their mailboxes into compliance.
Noncompliant mailboxes are causing problems for snowplowing and street sweeping; Administrative Policy #5 had to be updated first.
At the meetingRevised Administrative Policy #5 adopted 5-0-0, clearing the way for the letters.
The obstacle was cleared but the letters are not on record. The council adopted the revised Administrative Policy #5 on Snow and Ice Control 5-0-0, which the public works director said had to be updated with more specific information before the letter could be issued. No notification letter, no list of noncompliant addresses and no follow-up on mailbox compliance appears in anything we hold.
6.11.24 Council Packet and Agenda
The chassis payment would be due upon arrival in the spring of 2025. This money is available in the truck fund.
Purchase of a 2025-26 tanker truck from Midwest Fire, with a $10,000 Relief Association down payment to reserve the build date.
At the meetingCouncil approved the purchase 5-0-0 without a stated chassis payment amount.
The chassis payment amount is never stated, and the delivery date moved out a full year. The council approved the purchase 5-0-0 on the understanding that the chassis payment was due on arrival in spring 2025, but the 7.9.24 packet and the 3-11-25 packet both describe the tanker as due to arrive in the spring of 2026. The Midwest Fire quote and payment schedule would settle the amount.
The chassis payment was said to be due on the truck's arrival in spring 2025, but both later donation records describe the tanker as due to arrive in spring 2026.
7.9.24 Council Packet Agenda; 3-11-25 council packet (1) · taken up again 2025-03-11
Per State Statute, the fee for Sunday on-sale liquor may not exceed $200 and the fee for a bad check may not exceed $30.
Fee corrections in Resolution 2024-13 after the January fee schedule raised both fees.
At the meetingCouncil adopted Resolution 2024-13 leaving the bad check charge at $45.00 but revising the wording to "Bad check charge and penalty".
The council kept the bad check charge at $45.00 after being told in the same staff report that state statute caps it at $30, changing only the label to Bad Check Charge and Penalty. The 2025 fee schedule still lists Bad Check Charge and Penalty at $45.00, so the figure survived the correction it was meant to receive. We hold no statute citation and no legal opinion on whether the penalty framing takes the charge outside the cap, which is what would settle it.
The city's own staff report states the statutory maximum bad check fee is $30, yet the council adopted and has since kept a $45.00 charge.
6.11.24 Council Packet and Agenda; 1-14-25 council packet (1) fee schedule · taken up again 2025-01-14
By paying this loan off, there would be an interest savings of $6,631.48. motion by Helgeson seconded by Bailey to pay off the First Responder vehicle loan of $61,712.
Proposal to use truck fund money to retire the First Responder vehicle loan early.
At the meetingMotion made and seconded; no vote result recorded.
The $6,631.48 savings figure appears once and is never supported or repeated. No amortization schedule, payoff quote, interest rate or loan term is in our holdings, and because no vote was recorded we cannot show the payoff happened at all. The comparable City Hall roof loan payoff of $53,000 to KMU was documented with a savings figure of $4,979 and a recorded 4-0-0 vote.
6.11.24 Council Packet and Agenda; 8-20-24 AGENDA
Public Works Shop Roof Repair Quote Public Works Director Ehrich informed the council that the roof of the Public Works Shop at 109 Gates Avenue has five leaks in the roof and water is running into the light fixtures.
Justification for the Heyn Brothers roof repair quote.
At the meetingCouncil approved the Heyn Brothers quote of $7,650.00 5-0-0.
The repair was bought at the stated price, but the leak count rests on the director's word. The council approved the Heyn Brothers quote of $7,650.00 5-0-0, and our bid records confirm the June 2024 public works shop roof repair award to Heyn Brothers at $7,650. No roof inspection report documenting five leaks is in our holdings, and no competing quote was sought.
factbook KENYON_BIDS.md; 6.11.24 Council Packet and Agenda
Purchase Built-in Desks for Fire Hall Office Fire Chief Ehrich stated that the Fire Department would like to purchase built-in desks for their office. The Fire Relief Association would pay for this project. The cost would be approximately $13,000.
Request to purchase built-in desks for the fire hall office.
At the meetingCouncil approved the purchase of built-in cabinets 5-0-0.
The council approved the purchase 5-0-0 on an approximate $13,000 figure, and no written quote for the desks is in our holdings. The Fire Relief Association funding is corroborated only at the aggregate level, through Resolution 2024-14 accepting $23,718.99 and Resolution 2024-18 accepting $38,764.00, which together total $62,482.99 in Relief Association donations accepted in 2024. Neither resolution's specified items list is in our records.
6.11.24 Council Packet and Agenda; 8-20-24 AGENDA · taken up again 2024-08-20
OLD BUSINESS Sound System Finance Director, Whitney Kyllo updated the council on the sound system repairs in the council chambers.
Old business update on sound system repairs in the council chambers.
At the meetingUpdate given but not described in the minutes; no action taken.
The system under discussion had been bought two months earlier. Our bid records show the council room sound system awarded to Sim Sound at $17,026.29 on March 12 2024, chosen over EPA Audio Visual at $23,246. The content of the May 2024 update and any remaining repair cost are not recorded in the minutes or anywhere else we hold.
factbook KENYON_BIDS.md; 6.11.24 Council Packet and Agenda
LEGAL Kenyon Fire Relief Donations to City Resolution 2024-14 Accepting Kenyon Fire Relief Association Donations to the City of Kenyon Motion by Helgeson seconded by Ryan to adopt Resolution 2024-14 accepting donations of $23,718.99 from the Kenyon Fire Relief Association to the City to be used for specified items.
Resolution accepting Fire Relief Association donations and funding of the tanker truck reservation payment.
At the meetingResolution 2024-14 adopted 5-0-0.
Resolution 2024-14 accepting $23,718.99 from the Kenyon Fire Relief Association was adopted 5-0-0, and Resolution 2024-18 accepted a further $38,764.00 on August 20 2024, for $62,482.99 accepted in 2024. Tanker truck fund donations appear separately at $15,000 in the 7.9.24 packet and $10,000 in the 3-11-25 packet. The list of specified items attached to each resolution is not in our holdings, so what the money bought cannot be traced.
6.11.24 Council Packet and Agenda; 8-20-24 AGENDA; 7.9.24 Council Packet Agenda · taken up again 2024-08-20
CSAH 12 Partnership Agreement City Engineer Olinger stated that the partnership agreement defining the responsibilities for the county and city and the process for proceeding with the design of the project was being worked on, but no agreement has been reached yet. This project is not a county priority at this time.
Engineering report on the CSAH 12 partnership agreement.
At the meetingNo further action was taken on the item.
The CSAH 12 partnership agreement never reappears in anything we hold. The only later text matching the term is boilerplate in the 2026 developer documents about formation documents and a disclaimer of partnership, neither of which concerns the county highway. A signed city and county partnership agreement, or a Goodhue County highway department project priority list, would settle it.
6.11.24 Council Packet and Agenda; 9-8-26 Council Packet · would settle it: A signed partnership agreement or written county statement of project priority/schedule
The damage included a broken window, dents in the outside door, holes in the privacy fence, and dented picnic tables. A claim was filed with our insurance company.
Vandalism at the pool included a broken window, dented outside door, holes in the privacy fence, and dented picnic tables.
At the meetingNo claim amount or settlement reported.
We hold nothing on the insurance claim. No claim number, determination, settlement amount or repair cost for the April 28 2024 pool vandalism appears in any later packet, and the two later matches concern unrelated FMLA filings and a township payment. The insurer's claim determination letter or the repair invoices would settle it.
6.11.24 Council Packet and Agenda · would settle it: The insurance claim determination and payment amount
NEW BUSINESS City Hall Camera Update Quote Finance Director Kyllo reviewed a quote from WH Security to replace three cameras and the panic buttons that weren't working.
Council approved the quote to replace three cameras and panic buttons plus one in the library.
The WH Security quote amount never appears. Our bid records carry the June 2024 City Hall cameras and panic buttons award to WH Security with no price, exactly as they carry the 2021 liquor store camera and DVR award to the same vendor with no price. The written WH Security quote or the paid invoice would settle it.
factbook KENYON_BIDS.md; 6.11.24 Council Packet and Agenda · would settle it: The WH Security written quote
City Hall Door Repair Quote Public Works Director Ehrich stated he received a quote from Johnson Hardware out of Dodge Center to repair some issues with the City Hall doors.
Front door needs weather stripping, a new hydraulic closer, and new supports; back door needs an aluminum sweep.
At the meetingCouncil approved the quote 5-0-0 without stating the amount.
The Johnson Hardware amount never appears. Our bid records list the June 2024 City Hall door repair as awarded to Johnson Hardware with no dollar figure attached, and nothing later restates it. The written quote or the invoice would settle it. For scale, the separate library pocket door installed that summer was quoted at $3,977.00 by L and M Construction and paid entirely by the library board.
factbook KENYON_BIDS.md; 7.9.24 Council Packet Agenda · would settle it: The Johnson Hardware written quote
Sewer Plant Valve Replacement 11 Public Works Director Ehrich stated a sewer pump valve repair is needed at the sewer plant to fix the recirculation pump. A quote for three new 6" plug valves, pump removal, new hardware and gaskets, and labor was received.
Sewer pump valve repair needed to fix the recirculation pump at the sewer plant.
At the meetingCouncil approved the quote 5-0-0 without stating the amount.
No dollar figure for the three 6-inch plug valves, pump removal, hardware, gaskets and labor appears anywhere in our records, and the vendor is not named. The council approved it 5-0-0 on an unstated amount. The written quote or the paid invoice would settle it.
6.11.24 Council Packet and Agenda · would settle it: The written valve replacement quote
Electrical Panel Repair Public Works Director Ehrich reported that there was a short in the electrical panel at the pool. Sparks flew when the lights were turned on. R&K Electric repaired the panel on May 7.
A short in the pool electrical panel caused sparks when the lights were turned on.
At the meetingReport only; no cost given and no motion recorded.
The R&K Electric cost is never stated. The repair was reported to the council as already done on May 7 2024 with no motion and no amount, unlike the pool drainpipe repair reported in the same section, where H&M Underground Solutions was paid $3,753.50 from the capital fund. The R&K Electric invoice would settle it.
6.11.24 Council Packet and Agenda · would settle it: The R&K Electric invoice
By paying this loan off, there would be an interest savings of $6,631.48. motion by Helgeson seconded by Bailey to pay off the First Responder vehicle loan of $61,712.
Helgeson moved and Bailey seconded paying off the loan using truck fund money.
At the meetingNo motion carried line was recorded.
No vote result on the First Responder loan payoff exists in anything we hold, and no later packet records whether the loan was retired. By contrast the comparable payoff of the $53,000 City Hall roof loan to KMU carries a clean tally, motion by Helgeson seconded by Ryan, carried 4-0-0. Corrected minutes or the meeting recording would settle the missing tally.
6.11.24 Council Packet and Agenda; 8-20-24 AGENDA · would settle it: The official vote tally from the meeting recording or corrected minutes
A claim was filed with our insurance company. Six juveniles were identified by the Kenyon Police Department in this incident.
Update to council on vandalism damage at the municipal pool.
We hold no police incident report and nothing further on the six juveniles. No restitution, charge, diversion or follow-up appears in any later packet we hold. The Kenyon Police Department incident report for the April 28 2024 pool vandalism would settle it.
6.11.24 Council Packet and Agenda · would settle it: The police department incident report
Decisions 23 motions
Who did what
| Person | At this meeting |
|---|---|
| Doug Henke Mayor | Called both meetings to order; moved approval of the consent agenda and the motion directing the personnel committee to hire an outside interim administrator; announced the Memorial Day parade route down 2nd Street ending at the cemetery |
| Kim Helgeson Council Member | Moved the amended agenda, Resolution 2024-14, the City Hall door repair, CD signer change, the First Responder loan payoff and the Depot Park liquor request; thanked city staff |
| Mary Bailey Council Member | Moved Resolution 2024-13, the tanker truck purchase and the Fire Hall desks; moved unsuccessfully in special session to create an Interim Administrator job description |
| Molly Ryan Council Member | Moved Resolution 2024-12, the $81,600 engineering proposal, Administrative Policy #5 update, the Goodhue County MOU, roof repair, pool drain repair, VFW license renewal, golf cart scholarship fees, parade permit and adjournment |
| Lee Sjolander Council Member | Moved approval of BCM pay request No. 4 and of the WH Security camera/panic button quote, requesting a panic button be added at the library |
| Holli Gudknecht Administrative Assistant / Deputy City Clerk | Recorded the minutes; added as a signer on the CD at Security State Bank of Kenyon |
| Whitney Kyllo Finance Director | Updated the council on council chambers sound system repairs and reviewed the WH Security camera quote |
| Jeff Sjoblom Police Chief | Presented the 2024 police department scholarship to Armani Tucker and proposed applying golf cart license fees to community scholarships |
| Derek Olinger City Engineer (Bolton & Menk) | Reported on lift station progress, reviewed the 2025 project scope and CSAH 12 status, and explained the feasibility report and assessment process |
| Wayne Ehrich Public Works Director and Fire Chief | Presented quotes for City Hall doors, shop roof, sewer plant valves and pool repairs; explained the mailbox compliance policy update; presented the Goodhue County MOU, tanker truck, loan payoff, desks and inflatables |
| Scott Riggs City Attorney | Summarized the history of the Interim Administrator position since April 1, 2024 at the special session |
| Armani Tucker Scholarship recipient | Received the 2024 Kenyon Police Department scholarship and told the council about his law enforcement education |
| Earl Mechlewitz Goodhue County Emergency Management Director | Requested the county mobile command center vehicle be stored at the Kenyon Fire Hall |
| Randy Eggert KMU Superintendent | Attended the special session on the interim administrator |
Organizations named: BCM Construction, Bolton & Menk, Kenyon Fire Relief Association, WH Security, Johnson Hardware, Security State Bank of Kenyon, Goodhue County Emergency Management, Midwest Fire, Heyn Brothers, H&M Underground Solutions, R&K Electric, VFW, Kenyon Police Department, Kenyon Municipal Utilities (KMU), USPS
Figures
| Amount | What |
|---|---|
| $125,374.39 | Pay request No. 4 to BCM Construction for lift station work completed through May 3, 2024 |
| $81,600 | Bolton & Menk preliminary engineering proposal for the 2025 street & utility improvements |
| $23,718.99 | Kenyon Fire Relief Association donations to the City accepted by Resolution 2024-14 |
| $10,000 | Fire Relief Association donation covering the tanker truck down payment to reserve the build date |
| $61,712 | First Responder vehicle loan paid off from the truck fund |
| $6,631.48 | Interest savings from paying off the First Responder vehicle loan |
| $13,000 | Approximate cost of built-in desks for the Fire Hall office, paid by the Fire Relief Association |
| $7,650.00 | Heyn Brothers quote to repair the public works shop roof at 109 Gates Avenue |
| $3,753.50 | H&M Underground Solutions pool main drain pipe repair, from the capital fund |
| $45.00 | Bad check charge retained in Resolution 2024-13 (state statute cap cited as $30) |
Said at the meeting
The council is now back at day one again.
City Attorney Scott Riggs (special session) · paraphrased
The lift station structure is now plumbed, and grading work continues for the driveway and pad.
Engineer Derek Olinger · minutes, verbatim
This is at no cost to the city or fire department.
Fire Chief Wayne Ehrich (Goodhue County MOU) · minutes, verbatim
Public Works Director Ehrich informed the council that the roof of the Public Works Shop at 109 Gates Avenue has five leaks in the roof and water is running into the light fixtures.
Public Works Director Wayne Ehrich · minutes, verbatim
Sparks flew when the lights were turned on.
Public Works Director Wayne Ehrich (pool electrical panel) · minutes, verbatim
Council Member Helgeson thanked all the city workers on staff.
Council Member Kim Helgeson · minutes, verbatim
Resolutions and ordinances
- Ordering Preparation of Report on Improvement 2025 Street and Utility Improvements 9 Engineer Olinger explained that the 2025 street and utilRes. 2024-12
- Accepting Kenyon Fire Relief Association Donations to the City of Kenyon Motion by Helgeson seconded by Ryan to adopt Resolution 2024-14 acceRes. 2024-14
- Establishing License Fees and Compensation 10 Resolution 2024-01 Establishing Fees for 2024 was adopted on January 10, 2024Res. 2024-13
Agenda
Each item links to where it appears in the packet.
- I. CALL TO ORDER AND ROLL CALL
- II. CITIZEN COMMENTS
- III. ADOPT AGENDA
- III.A Adopt the Agenda for 5-14-24
- IV. CONSENT AGENDA
- V. APPROVAL OF MINUTES and APPOINTMENTS
- V.A April 9, 2024 Council meeting minutes
- VI. PRESENTATIONS/PUBLIC HEARINGS RECOGNITIONS/PROCLAMATIONS
- VII. ENGINEERING
- VII.A Pearl Creek Sewer & Gates Ave Utility Improvements
- VII.C CSAH 12 Partnership Agreement
- VIII. LEGAL
- IX. FINANCIAL
- IX.A Financials
- X. OLD BUSINESS
- X.A Sound System Update
- XI. NEW BUSINESS
- XI.A City Hall Camera Update Quote
- XI.B City Hall Door Repair Quote
- XI.C CD Signer at Security State Bank of Kenyon
- XI.D Update Administrative Policy #5 - Snow and Ice Control
- XI.E Resolution 2024-13: Establishing License Fees and Compensation
- XI.F Fire Dept. - Goodhue County MOU (Memorandum of Understanding) Agreement
- XI.G Fire Dept. - Tanker Truck Purchase
- XI.H Fire Dept - Pay Off First Responders Loan of $61,712
- XI.I Fire Dept - Purchase Built-in Desks for Fire Hall Office
- XI.J Fire Dept - Rent Inflatables for Firemen's Open House
- XI.K Public Works Shop Roof Repair Quote
- XI.L Sewer Plant Valve Replacement
- XI.M Pool Repairs - Broken Drain Pipe in Main Pool
- XI.N Pool Repair - Electrical Panel Repair
- XI.O Pool Repairs - Vandalism
- XI.P On-Sale Liquor License Renewal- VFW
- XI.Q Approve Request for Liquor at Depot Park – Amanda Hollund and James Wagner,
- XI.R Request by Police Department to Apply Golf Cart Fee to Scholarships
- XI.S Approve Memorial Day Parade - May 27, 2024
- XII. F.Y.I. - Department Updates
- XIII. COUNCIL AND STAFF GENERAL COMMENTS
- XIV. ADJOURNMENT
- A. City Council Meeting Minutes of April 9, 2024
- B. City Council Work Session Meeting Minutes of April 23, 2024
- C. City Council Special Session Meeting Minutes of April 25, 2024
- D. Approve Appointment of Kim Helgeson to the Personnel Committee
- B. Approve Hire of Municipal Swimming Pool Employees
- VI. PRESENTATIONS/PUBLIC HEARINGS
- B. Pearl Creek & Gates Ave Utility Improvements
- A. Sound System Update
- A. City Hall Camera Update Quote
- B. City Hall Door Repair Quote
- C. CD Signers at Security State Bank of Kenyon
- D. Update Administrative Policy #5 – Snow and Ice Control
- E. Resolution 2024-13: Establishing License Fees and Compensation
Full packet text (0k characters)
The minutes
Official minutes as adopted, from 6.11.24 Council Packet and Agenda; text extracted from the PDF.
Council Meeting was duly held in the City Council chambers at 7:00 p.m. on the 14th day of May 2024. The meeting was called to order by Mayor Henke.
- Present
- Mayor Doug Henke, Council Members Kim Helgeson, Mary Bailey, Molly Ryan, and Lee Sjolander
- Also present
- Administrative Assistant Holli Gudknecht, Finance Director Whitney Kyllo, Police Chief Jeff Sjoblom, Engineer Derek Olinger, Public Works Director Wayne Ehrich, City Attorney Scott Riggs, Armani Tucker, Brian Homeier, Earl Mechlewitz, and Chad Steffen
The meeting opened with the Pledge of Allegiance.
Citizen Comment
Adopt Agenda
Addition: / VIII / Legal / A / Kenyon Fire Relief Donations to City
Motion by Helgeson seconded by Bailey to approve the amended agenda. Motion carried 5-0-0.
Consent Agenda
Motion by Henke seconded by Ryan to approve the Consent Agenda, which includes payment of check numbers 75972 through 76081; 4922E through 4968E.
Motion carried 5-0-0Presentations / Public Hearings / Recognitions / Proclamations
2024 Kenyon Police Department Scholarship – Jeff Sjoblom Police Chief Jeff Sjoblom stated that each year the police department offers a scholarship for Law Enforcement students. Chief Sjoblom presented this year's scholarship to Armani Tucker. Armani Tucker introduced himself and told the council about his education in law enforcement.
Engineering
Pearl Creek & Gates Avenue Utility Improvements
Engineer Olinger stated that work resumed on the lift station project this past month. The lift station structure is now plumbed, and grading work continues for the driveway and pad. Pay Application #4 to BCM Construction
Motion by Sjolander second by Helgeson to approve pay request No. 4 to BCM Construction in the amount of $125,374.39 for work completed through May 3, 2024. Motion carried 5-0-0.
2025 Street & Utility Project Scope Engineer Olinger reviewed the 2025 infrastructure project. City staff and the city's financial advisor have reviewed the preliminary list of projects. Projects include reconstruction of Langford Avenue and 8th Street. Fifth Street behind the school will be an alternate project.
CSAH 12 Partnership Agreement
City Engineer Olinger stated that the partnership agreement defining the responsibilities for the county and city and the process for proceeding with the design of the project was being worked on, but no agreement has been reached yet. This project is not a county priority at this time. No further action on this item.
2025 Project: Preliminary Design Proposal Resolution 2024-12: Ordering Preparation of Report on Improvement 2025 Street and Utility Improvements
Engineer Olinger explained that the 2025 street and utility project will include special assessments to properties abutting the proposed improvements. The first step in this process is authorizing the preparation of a feasibility report to define the need for improvements, scope of work, cost and funding, and to prepare estimates of assessments.
Motion by Ryan seconded by Bailey to adopt Resolution 2024-12. Motion carried 5-0-0. Olinger presented Bolton & Menk's scope of work to complete the feasibility report, organize multiple internal and public meetings, survey the project, and data collection through contract soil borings and sanitary sewer televising.
Motion by Ryan seconded by Helgeson to approve the preliminary engineering proposal for the 2025 street & utility improvements in the amount of $81,600. Motion carried 5-0-0.
Legal
Kenyon Fire Relief Donations to City
Resolution 2024-14 Accepting Kenyon Fire Relief Association Donations to the City of Kenyon
Motion by Helgeson seconded by Ryan to adopt Resolution 2024-14 accepting donations of $23,718.99 from the Kenyon Fire Relief Association to the City to be used for specified items. Motion carried 5-0-0.
Old Business
Sound System
Finance Director, Whitney Kyllo updated the council on the sound system repairs in the council chambers.
New Business
City Hall Camera Update Quote Finance Director Kyllo reviewed a quote from WH Security to replace three cameras and the panic buttons that weren't working. Council member Sjolander would like a panic button added to the library.
Motion by Sjolander seconded by Ryan to accept the quotes from WH Security to install three new cameras and panic buttons including one in the library. Motion carried 5-0-0.
City Hall Door Repair Quote Public Works Director Ehrich stated he received a quote from Johnson Hardware out of Dodge Center to repair some issues with the City Hall doors. The front door needs new weather stripping, a new hydraulic closer, and new supports. The hydraulic closer is leaking oil and the support on the arm assembly is bent. The back door needs a new aluminum door sweep due to a gap under the door.
Motion by Helgeson seconded by Bailey to approve the quote from Johnson Hardware to repair the City Hall doors. Motion carried 5-0-0.
CD Signers at Security State Bank of Kenyon
Motion by Helgeson seconded by Ryan to remove Mark Vahlsing and Mike Engel as signers and add Douglas Henke and Holli Gudknecht as signer on the CD at the Security state Bank of Kenyon. Motion carried 5-0-0.
Update Administrative Policy #5 – Snow and Ice Control
Public Works Director Ehrich stated mailboxes that are not compliant with USPS mailbox regulations are causing problems for snowplowing and street sweeping. Public works would like noncompliant residents to be notified by letter to bring their mailboxes into compliance. Administrative Policy #5 needed to be updated with more specific information before the letter could be issued.
Motion by Ryan seconded by Henke to adopt revised Administrative Policy #5 -Snow and Ice Control.
Motion carried 5-0-0Resolution 2024-13: Establishing License Fees and Compensation
Resolution 2024-01 Establishing Fees for 2024 was adopted on January 10, 2024. The fees for On-sale Sunday Liquor and Bad Check Charge were increased in January. Per State Statute, the fee for Sunday on-sale liquor may not exceed $200 and the fee for a bad check may not exceed $30. Also, the wording for the Fire Dept./First Responder Repeated Non-Fire or Non-Medical Calls needs to be revised to match the city code.
Motion by Bailey seconded by Helgeson to adopt Resolution 2024-13 leaving the bad check charge at $45.00 but revising the wording to say, "Bad check charge and penalty". Motion carried 5-0-0.
Fire Department – Wayne Ehrich, Fire Chief
Goodhue County MOU Agreement Fire Chief Ehrich stated that Earl Merchlewitz, Goodhue County Emergency Management Director, had requested that their mobile command center vehicle be stored at the Kenyon Fire Hall. The city currently has bay space and office space available for their use. This is at no cost to the city or fire department.
Motion by Ryan seconded by Henke to approve the Goodhue County MOU Agreement. Motion carried 5-0-0.
Tanker Truck Purchase
Fire Chief Ehrich stated that a quote for a 2025-26 tanker truck was received from Midwest Fire. The Fire Relief Association donated $10,000 to the fire department to cover the initial down payment to reserve the build date. This payment is required to start the purchase process. The chassis payment would be due upon arrival in the spring of 2025. This money is available in the truck fund.
Motion by Bailey seconded by Henke to approve the purchase of the tanker truck.
Motion carried 5-0-0Pay Off First Responders Loan of $61,712
Fire Chief Ehrich stated that money is currently available in the truck fund to pay off the First Responders vehicle loan. By paying this loan off, there would be an interest savings of $6,631.48. motion by Helgeson seconded by Bailey to pay off the First Responder vehicle loan of $61,712.
Purchase Built-in Desks for Fire Hall Office
Fire Chief Ehrich stated that the Fire Department would like to purchase built-in desks for their office. The Fire Relief Association would pay for this project. The cost would be approximately $13,000.
Motion by Bailey seconded by Ryan to approve the purchase of built-in cabinets for the Fire Hall office. Motion carried 5-0-0.
Rent Inflatables for Firemen's Open House
Fire Chief Ehrich stated that the Fire Department would like to rent inflatables for their open house in June. The Fire Relief Association would pay for this project.
Motion by Ryan seconded by Bailey to approve the rental of inflatables for the Firemen's Open House on June 22, 2024. Motion carried 5-0-0.
Public Works Shop Roof Repair Quote Public Works Director Ehrich informed the council that the roof of the Public Works Shop at 109 Gates Avenue has five leaks in the roof and water is running into the light fixtures. A repair quote was received from Heyn Brothers for $7,650.00.
Motion by Ryan seconded by Helgeson to approve the quote from Heyn Brothers for $7,650.00 to repair the public works shop roof. Motion carried 5-0-0.
Sewer Plant Valve Replacement
Public Works Director Ehrich stated a sewer pump valve repair is needed at the sewer plant to fix the recirculation pump. A quote for three new 6" plug valves, pump removal, new hardware and gaskets, and labor was received.
Motion by Bailey seconded by Ryan to approve the quote to replace the sewer plant valves. Motion carried 5-0-0. Pool Repairs Broken Drainpipe in Main Pool Public Works Director Ehrich stated that he discovered a broken pipe in the main drain of the main pool. H&M Underground Solutions repaired the pipe on May 8, due to time constraints of opening the pool on time. The repair funds of $3,753.50 will come out of the capital fund.
Motion by Ryan seconded by Bailey to approve $3,753.50 in repair costs to the pool drain. Motion carried 5-0-0.
Electrical Panel Repair
Public Works Director Ehrich reported that there was a short in the electrical panel at the pool. Sparks flew when the lights were turned on. R&K Electric repaired the panel on May 7.
Vandalism Public Works Director Ehrich updated the council on the vandalism at the pool on April 28. The damage included a broken window, dents in the outside door, holes in the privacy fence, and dented picnic tables. A claim was filed with our insurance company. Six juveniles were identified by the Kenyon Police Department in this incident.
On-Sale Liquor License Renewal- VFW
Motion by Ryan seconded by Bailey to renew the VFW's liquor license. Motion carried 5-0-0.
Approve Request for Liquor at Depot Park – Amanda Hollund and James Wagner, June 22, 2024
Motion by Helgeson, seconded by Henke to approve the liquor request for Amanda Hollund and James Wagner in Depot Park on June 22, 2024. Motion carried 5-0-0.
Request by Police Department to Apply Golf Cart Fee to Scholarships
Police Chief Jeff Sjoblom presented a proposal for golf cart license fees to go toward community scholarships.
Motion by Ryan seconded by Helgeson to approve the golf cart license fees to go toward community scholarships. Motion carried 5-0-0.
Approve Memorial Day Parade for May 27, 2024
Mayor Henke stated that the annual Memorial Day parade is going to go down 2nd Street ending with a ceremony at the cemetery.
Motion by Ryan, seconded by Bailey to approve the Memorial Day Parade permit for May 27, 2024.
Motion carried 5-0-0Schedule of Upcoming Meetings
KMU Meeting: Tuesday, May 21st @ 4:00 p.m. City Council Meeting: Tuesday, June 11th @ 7 pm
Council And Staff General Comments
Council Member Helgeson thanked all the city workers on staff. She appreciates everything they do.
Motion by Ryan seconded by Bailey to adjourn the meeting at 8:09 pm. Motion carried 5-0-0. 12 Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor
Pursuant to due call and notice thereof, a City