Watch the meeting
What happened
- Work session purpose: review the draft 2024 levy and levy-funded department budgets
- Library budget: 3% overall increase but .5% decrease in the levy; 7% hourly increase for three part-time positions
- Library automation costs down 31% due to increased state funding; $3,574 more from the County
- Police: higher wages for experienced part-time officers, offset by reduced training expenses; new squad car and PD flooring added to capital outlay
- Fire Department: biggest increases for fuel and maintenance, including pagers and radios; three sets of turnout gear budgeted annually
- Public Works Superintendent Ehrich proposed a flat $50 per day for on-call public works, in addition to regular pay
- Pool costs rising due to chemical prices; pool deck needs repairs
- Draft budget included a 3% cost of living increase for full-time employees and a 7% employee health insurance increase
- Draft showed an 8% maximum levy; maximum levy must be adopted by end of September, final levy and budget by end of December
- Motion by Ryan, second by Henke to adjourn at 6:18 p.m., carried 3-0-0
What was asked 30 raised · 12 settled
Every question, assignment, pending figure and unsourced claim from this meeting, quoted from the record, each checked against the county, census, listing, bid and budget data we hold.
The $50 per day would add $18,250 to the overall City budget. It could be split up between the Sewer, Parks, and pool funds. (example $12,000 sewer, $3000 parks, $3250 pool).
Cost estimate for the proposed on-call flat rate.
Both figures are internally exact. $50 a day for all 365 days is $18,250, and the illustrative split of $12,000 sewer, $3,000 parks and $3,250 pool sums to $18,250 exactly, allocating 65.8% to sewer, 16.4% to parks and 17.8% to the pool. The estimate therefore assumes someone is on call every day of the year.
9.12.23 Council Packet and Agenda
Discuss Options for Maximum 2023 Levy The maximum proposed levy increase must by adopted by the council by the end of September.
Discussion of options for the maximum 2023/2024 levy at the budget work session.
At the meetingVahlsing explained the maximum cannot be increased after adoption but can be decreased.
The council approved an 8% maximum levy in September 2023 by Resolution 2023-21 and closed the cycle with Resolution 2023-19, which set the final 2024 budget and levy on or before December 30 2023 with staff recommending the final stay at 8%. The same calendar governed every later year, with the 2026 maximum set at 9.93% and certified to Goodhue County by the end of September 2025.
12.12.23 Council Packet and Agenda · taken up again 2023-12-12
Discuss Options for Maximum 2023 Levy The maximum proposed levy increase must by adopted by the council by the end of September. Administrator Vahlsing stated that the draft budget showed an 8% maximum levy.
Setting the maximum levy for 2024.
The council adopted the 8% maximum in September 2023 and staff recommended holding the final levy at 8% in December. On the memo's own base of $1,107,960 for 2023, an 8% levy is $1,196,597, or $8,864 above the 7.2% figure staff had recommended at the work session.
Staff recommended 7.2% in the September memo while the administrator told the work session the draft showed 8%, and the council adopted the higher figure.
12.12.23 Council Packet and Agenda · taken up again 2023-12-12
Levy 2023 City Levy $1,107,960 Proposed 2024 levy based on an 7.2% increase. $1,187,733 Estimates of Impacts on residential property: Valuation: $150,000 $250,000 2023 taxes $2818 $4647 2024 taxes w/7.5% increase $2881 $4764 The draft of the expense and revenue budgets are also included in the packet.
Council memo for the September 6 work session on the levy, which differs from the 8% figure stated at the work session.
The 7.2% memo figure is arithmetically exact, since $1,107,960 times 1.072 is $1,187,733, but the council adopted 8% instead and staff recommended holding there in December. The 2024 city levy as the city later stated it was $1,277,965, which is 15.34% above the 2023 levy of $1,107,960 and $81,368 above the 8% figure of $1,196,597.
The 2024 city levy the city carried into its 2025 budget, $1,277,965, is 15.34% over the stated 2023 levy, not the 8% the council adopted and staff recommended holding.
8-29-24 work session; 12.12.23 Council Packet and Agenda · taken up again 2024-08-29
Levy 2023 City Levy $1,107,960 Proposed 2024 levy based on an 7.2% increase. $1,187,733 Estimates of Impacts on residential property: Valuation: $150,000 $250,000 2023 taxes $2818 $4647 2024 taxes w/7.5% increase $2881 $4764 The draft of the expense and revenue budgets are also included in the packet.
Estimates of levy impacts on residential property in the budget memo.
The figures were revised twice and then abandoned. In December 2023 the same table was restated at an 8% increase, moving the $150,000 home to $2,919 and the $250,000 home to $4,835. By the August 29 2024 work session the city's own table put the tax on a $150,000 home at $1,093 for 2022 and $1,167 for 2023, and on a $250,000 home at $2,036 and $2,174, roughly half the September 2023 memo figures for the same years.
The city's August 2024 table puts 2023 tax on a $150,000 home at $1,167, while the September 2023 memo told the council $2,818 for the same home and year, a 2.4-fold difference that was never explained in the record.
12.12.23 Council Packet and Agenda; 8-29-24 work session · taken up again 2024-08-29
These include administration, police, fire, streets, pool and parks. There will be another work session scheduled in October to review the enterprise fund budgets.
Splitting budget review between levy-funded departments and enterprise funds.
The enterprise fund work session slipped from October to Tuesday November 28 2023 at 5:00 p.m., covering sanitary sewer, storm sewer and liquor. The council motion setting it appears on the November 14 2023 agenda.
12.12.23 Council Packet and Agenda; 11.14.23 Council Packet and Agenda · taken up again 2023-11-28
ATTACHMENTS: 01.1_2023 Street Improvements.pdf 12 2023 Street Improvements Heselton and BMI have not yet started with the work but we are told they will be on site "soon". We hope to provide more information regarding schedule at the upcoming meeting.
Engineering update on the 2023 Street Improvement Project.
Work began in October 2023. The October 10 2023 update reports the contractor showed up unexpectedly the previous week for preliminary work with street work to start in a week or two, and by December 12 2023 the council was approving pay request No. 3 to BMI for $11,450.47. The awarded contract was Bituminous Materials at $450,693.95 against an engineer's estimate of $547,705.
10.10.23 Council Packet; KENYON_BIDS.md · taken up again 2023-10-10
The installation of site utilities, controls and final diversion of flow into the new system will occur next spring. The schedule is a little ambitious so some deviations from this schedule should be anticipated.
Update on the Pearl Creek Sewer and Gates Ave Utility Improvements.
The ambitious schedule roughly held. By October 10 2023 BCM had started in mid-September, had lift station driveway grading about half done, had installed the wet well and valve vault structures, and was installing the sanitary main between the new lift station and Pearl Creek. The contract was BCM Construction at $1,241,494.22.
10.10.23 Council Packet; KENYON_BIDS.md · taken up again 2023-10-10
If the council would like to continue exploring this topic, we'd recommend the formation of a special committee to focus on this effort.
Trail connection discussion; Bolton & Menk and CEDA offered to assist.
The council took the recommendation. The Park and Rec Board met October 2 2023 on process and next steps, a Park Board handout set goals of committee plan and recruitment plus an outreach plan, and Engineer Olinger reported on establishing the trail committee at the November 14 2023 meeting. No roster of appointed committee members appears in anything we hold.
11.14.23 Council Packet and Agenda; 10.10.23 Council Packet · taken up again 2023-11-14
We recommend approval of the quote from Schad-Tracy. Please note that some additional design revisions are still necessary which will likely increase overall costs. If approved, any significant changes to pricing will be brought back to the council for re-approval, at the discretion of the city administrator. All quotes are attached for reference. MnDOT allows the placement of community entrance signs by issuance of a limited use permit (LUP). The draft LUP is attached. The last page, Exhibit B, contains a
Four quotes were collected for a new community entrance sign along Hwy 60/56 on the north end of town.
Schad-Tracy was the staff recommendation at $16,512.51 out of four quotes, but our bid record marks the award unresolved as of November 2023, and by December 2023 the final design had gone to Precision Signs, whose quote was $19,355.60. The January 9 2024 update confirms the final design was submitted to Precision Sign and MnDOT.
Staff recommended Schad-Tracy at $16,512.51, but the sign the city carried into final design and permitting was Precision Signs, whose quote was $2,843 higher, and no motion changing the award appears in the record.
KENYON_BIDS.md; 1-9-24 agenda · taken up again 2024-01-09
The cost of the studies: Bjorkland Compensation Consulting-$5440 Abdo and Associates-$18,300 - $19.900 Both firms have municipal compensation study experience.
City/KMU compensation study to compare pay rates with area and similar sized cities and recommend pay scales.
The council approved Bjorkland Compensation Consulting at $5,440 on October 10 2023, motion by Helgeson and second by Henke, carried 4-0-0, rejecting the Abdo bid of $18,300 to $19,900. The preliminary study was complete by January 9 2024, when staff asked to schedule a work session in the last two weeks of January for Bjorkland to review it with the council and department heads. The prorated City and KMU cost split is not recorded anywhere we hold.
10.10.23 Council Packet; 1-9-24 agenda · taken up again 2023-10-10
XI.A Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT DATE: September 12, 2023 SUBMITTED BY: Mark Vahlsing, Administration ITEM TYPE: License/Permits AGENDA SECTION: NEW BUSINESS SUBJECT: Lacey's Kitchen and Cocktails Liquor License Renewal SUGGESTED ACTION: Approve annual liquor license effective 10/1/2023 MOTION NEEDED ATTACHMENTS: DOC090723-002.pdf 95 96 AGENDA ITEM NO.
Annual liquor license renewal on the September 12 agenda.
The council renewed the license on October 10 2023 including Sunday and outdoor service area sales, motion by Bailey and second by Helgeson, carried 4-0-0. Under the city fee schedule that package costs $1,100 for the on-sale license plus $200 for Sunday.
10.10.23 Council Packet; 1-14-25 council packet fee schedule · taken up again 2023-10-10
Net Tax Capacity Value (Estimated Pay 2024) $ 1,728,010 Annual Levy Amount Increase $ 84,000 Estimated Net Tax Rate Increase 8.0000% Market Value of Residential Property 75,000 $ 22.50 100,000 $ 35.88 150,000 $ 63.13 250,000 $ 117.63 300,000 $ 144.88 Mkt Value of Commercial-Industrial Property 100,000 $ 75.00 150,000 $ 112.50 250,000 $ 212.50 300,000 $ 262.50 108 Northland Securities 9/5/2023 109 110 111 112 09/06/23 3:06 PM CITY OF KENYON Page 1 2024 CITY EXPENSE BUDGET 2022 2022 2023 2023 2024 O Account Last Dim
Tax impact worksheet attached to the preliminary levy resolution.
The $1,728,010 estimate for pay 2024 is confirmed as the preliminary tax capacity figure used in the city's budget memos, alongside an $84,000 annual levy increase and an estimated 8.0000% net tax rate increase. We hold no certified pay-2024 capacity from Goodhue County. The certified base for pay 2026 is $1,805,032 by the auditor's rate and $1,804,993 located parcel by parcel, 99.998% of it, so the certified figure has historically landed above the earlier preliminary estimates.
taxes/levy.html; KENYON_DATA_IN_MEETINGS.md
He also stated that due to increases in property valuations the last several years, the actual tax increases may be less.
Explaining the effect of the proposed maximum levy on taxpayers.
The mechanism is real and our records show it working. For pay 2026 the certified city levy rose 9.18% while the certified city tax rate rose only 6.78%, from 79.3028% to 84.6822% of net tax capacity, because the capacity base grew underneath it. We hold no certified pay-2024 capacity, so the size of the effect in the year Vahlsing was describing cannot be measured.
taxes/data/kenyon_tax.json; taxes/levy.html
Chief Sjoblom is requesting a higher rate for part-time police officers with experience. He is seeking up $30 an hour for part-time. officers with experience.
Police department 2024 budget request for experienced part-time officer wages.
At the meetingStaff stated the increase would be offset by reducing the training line item so the budget would not increase.
The request was still being described in the same terms in the December 12 2023 packet, expanded to include eliminating the police administrative position and shifting that wage into full-time officer pay. The elimination went through, since the March 12 2024 position list shows Administrative Assistant Police as eliminated. No council motion setting the $25 to $30 part-time scale appears in anything we hold. For comparison, the city's 2026 full-time officer posting pays $33.54 an hour at entry.
12.12.23 Council Packet and Agenda; 3.12.24 Council Work Session Packet; data/jobs.csv
Ehrich proposed a flat-rate of $50 per day for on-call public works in addition to the regular pay for the hours worked.
On-call compensation proposal in the 2024 public works budget.
At the meetingMemo noted it would add $18,250 and could be split among sewer, parks and pool funds and reviewed by the Council at a later date.
The proposal was still unresolved three months later, appearing in the December 12 2023 packet in identical language with no decision recorded. Current practice is one regular hour of pay per on-call day from September through May and two hours per day from June through September, and the $50 flat rate would sit on top of that. The council vote setting or rejecting the rate, and the fund split, are missing from everything we hold.
12.12.23 Council Packet and Agenda
The budget for the library showed an overall proposed 3% increase, but a .5% decrease in the levy. A 7% increase in the hourly pay for three part-time positions was requested.
Library 2024 budget presentation.
No council vote on the 7% library wage request appears in anything we hold. The August 20 2024 budget review records that most library line items stayed flat with increases in benefits and salaries per council approval, which implies wage increases were granted but does not give the percentage. The adopted 2024 wage schedule would settle it.
8-20-24 AGENDA
Review Proposed 2024 Budget and Levy Library Director Otte reviewed the proposed 2024 budget. The budget for the library showed an overall proposed 3% increase, but a .5% decrease in the levy.
Library 2024 proposed budget figures.
The automation claim is close but overstated against actuals. The library automation line ran $6,634 in 2023 and $4,892 in 2024, a fall of 26.3%, not 31%. We hold no library levy detail or county and state award letters, so the 3% overall increase, the 0.5% levy decrease and the $3,574 county increase cannot be checked. The county contribution kept rising, up 10% again for 2025.
The library automation line fell 26.3% from 2023 to 2024, not the 31% stated to the council.
KENYON_IT_SPEND.md; 8-20-24 AGENDA
Administrator Vahlsing stated that the proposed 2024 budget included a 3% cost of living increase for full-time employees. It also showed a 7% increase for employee health insurance.
Personnel assumptions in the draft 2024 budget.
The 3% cost of living figure became the city's standing assumption, repeated for the 2026 budget, but the health insurance assumption fell from 7% to 5% by then. We hold no insurance renewal quote or adopted 2024 wage schedule. The city administration medical, dental, life and disability line ran $88,069 actual in 2025 against $73,310 budgeted for 2026 and $78,130 proposed for 2027, so budgeted insurance has repeatedly come in under actual.
9-9-25 Council Packet; 9-8-26 Council Packet budget tables
With any new project or trail there are several questions which come up: Who will use it? Who wants (or does not want) a trail? What destinations or other points of interest are we trying to connect? Are there areas/routes to take advantage of (or avoid)? What route standards are acceptable (dirt vs. gravel vs. paved, steep & winding vs. flat & straight) What are acceptable uses?
Questions the engineer says must be answered to establish trail project goals.
The city moved to answer these questions through public engagement rather than deciding them at the council table. By March 12 2024 the city was publicising engagement activities and asking anyone wanting to be more actively involved with the trail committee to contact City Hall. No engagement results, route preferences or funding decision appear in anything we hold.
3.12.24 Council Packet and Agenda
Please note that some additional design revisions are still necessary which will likely increase overall costs. If approved, any significant changes to pricing will be brought back to the council for re-approval, at the discretion of the city administrator.
Caveat on the recommended sign quote.
The warning about cost increases was never resolved with a number in anything we hold. The final design was completed and submitted to MnDOT as part of the right-of-way permit by December 2023, with Precision Signs able to install in winter but giving no install date. The revised price and any re-approval by the council are missing.
12.12.23 Council Packet and Agenda; 1-9-24 agenda
All quotes are attached for reference. MnDOT allows the placement of community entrance signs by issuance of a limited use permit (LUP).
Community entrance sign placement in the Trunk Highway 60 right-of-way.
Resolution 2023-20 was confirmed as the precondition at the October 10 2023 meeting, where Engineer Olinger stated its approval was required for MnDOT to issue the right-of-way permit. As of January 9 2024 the city was still waiting for final MnDOT approval of the sign right-of-way permit. The executed Limited Use Permit No. 2511-0048 is not in anything we hold.
10.10.23 Council Packet; 1-9-24 agenda
The base and setting of the granite into it would be the responsibility of the masonry contractor. The quarry has indicated it will take a minimum of 8 months to receive the granite from India.
Quote for a black granite monument sign option.
The eight-month lead time was never confirmed in writing anywhere we hold, and it became moot. The granite options were Anderson Memorial at $23,873 to $25,653 and Lewiston Monument at $14,500 to $20,500, both plus block foundation, while the city went with an aluminum sign on an L-shaped faux stone frame. A written quarry lead-time confirmation would settle the claim itself.
9.12.23 Council Packet and Agenda
Public Works Department SUGGESTED ACTION: Public Works Director Ehrich is requesting Council approval to purchase a 40'x8' storage container. The cost would be $8500.
New business purchase request in the September 12 packet.
No vendor quote for the 40 foot by 8 foot steel storage container is in our archive, and the purchase does not appear in the 43-row bid record. The $8,500 figure exists only as the price Ehrich stated to the council.
An $8,500 single-vendor purchase falls in the band Administrative Policy No. 34 later covered with a two-quote requirement, and that policy was not presented until August 20 2024.
KENYON_BIDS.md
Ehrich proposed a flat-rate of $50 per day for on-call public works in addition to the regular pay for the hours worked. The pool costs are still increasing due to the price of chemicals. The pool deck also needs repairs.
Review of the proposed 2024 pool budget.
The chemical cost pressure persisted, with the August 20 2024 review again reporting rising pool costs from chemicals and increasing both the chemical and utility budgets, alongside a $10,000 figure for cameras at the pool and park and a call to review pool rates for 2025. The pool deck repair itself never produced a cost estimate in anything we hold. The repair the city actually did address was a broken drain pipe in the main pool, taken up on May 14 2024.
8-20-24 AGENDA; 5-14-24 AGENDA
This increase would be offset by a reduction in training expenses. A new squad car and flooring for the PD building were added to capital outlay.
Police department 2024 capital outlay request.
The squad car was funded and delivered, with the August 20 2024 budget update confirming funds allocated in prior years for a new squad car arriving in 2024. The PD building flooring never appears again in anything we hold, and no quote for either item is in our records. The 2025 police request moved on to encrypted radios at $5,000 each, against $36,000 of local government aid to the department.
8-20-24 AGENDA · taken up again 2024-08-20
It could be split up between the Sewer, Parks, and pool funds. (example $12,000 sewer, $3000 parks, $3250 pool). This could be reviewed by the Council at a later date.
Deferral of the on-call pay decision.
No later agenda item taking up the on-call rate appears in anything we hold. The December 12 2023 packet repeats the proposal word for word without a decision. A council motion on the on-call pay policy, or an adopted pay schedule showing an on-call line, would settle it.
12.12.23 Council Packet and Agenda · would settle it: A council agenda item taking up the on-call rate
XI.C Agenda Item Summary CITY COUNCIL AGENDA ITEM REPORT DATE: September 12, 2023 SUBMITTED BY: Mark Vahlsing, Administration ITEM TYPE: New Business AGENDA SECTION: NEW BUSINESS SUBJECT: Lot Split Request-CFS SUGGESTED ACTION: CFS has applied for a lot split at 806 2nd Street. They are seeking approval to facilitate selling a portion of the property to Robert Kyllo.
Lot split application with survey attached.
No council motion or recorded survey for the 806 2nd Street lot split is in our archive.
KENYON_DATA_IN_MEETINGS.md · would settle it: Council motion on the lot split and the recorded survey
The newly created parcel would be .76 acres. It would be located on Langford Av. A new address would need to be assigned to the new parcel.
Administrative step tied to the CFS lot split.
No address for the new 0.76-acre Langford Avenue parcel appears in anything we hold, and the October 10 2023 resolution passage does not mention one. The county parcel record for the new PIN, or a city address assignment record, would settle it.
10.10.23 Council Packet · would settle it: An assigned address recorded for the new parcel
The cost of replacing three sets of turnout gear is in the budget every year plus any additional gear needed for new firemen.
Fire department 2024 budget summary; biggest increases were fuel and maintenance including pagers and radios.
We hold no fire department line-item detail, so neither the annual three-set turnout gear provision nor its unit cost can be verified. The nearest figures in the record are $15,900 budgeted for three new radios in 2025 and a 2026 fire budget that rose $1,658.17 over 2025, driven by pagers, radios and property insurance. The fire department budget worksheet showing the uniform and gear line would settle it.
8-20-24 AGENDA; 12.9.25 Council Agenda and Packet Updated · would settle it: Fire department uniform/gear line item history and unit costs
Decisions 1 motions
| Motion | Moved / seconded | Vote |
|---|---|---|
| Adjourn the meeting at 6:18 p.m. Motion | Ryan / Henke | 3-0-0 |
Who did what
| Person | At this meeting |
|---|---|
| Doug Henke Mayor | Called the work session to order at 5:00 pm and seconded the motion to adjourn |
| Kim Helgeson Council Member | Present for the budget and levy review |
| Molly Ryan Council Member | Moved to adjourn the meeting at 6:18 p.m. |
| Mary Bailey Council Member | Absent |
| Lee Sjolander Council Member | Absent |
| Mark Vahlsing City Administrator | Reported the 3% COLA and 7% health insurance increases and explained the 8% maximum levy and adoption deadlines |
| Holli Gudknecht Administrative Assistant | Attended the work session |
| Wayne Ehrich Public Works Superintendent and Assistant Fire Chief | Summarized the fire and first responder budgets and reviewed streets, parks and pool budgets; proposed $50 per day on-call pay |
| Michelle Otte Library Director | Reviewed the proposed 2024 library budget, including a 3% increase, .5% levy decrease and 31% automation savings |
| Jeff Sjoblom Police Chief | Presented the police budget request with higher experienced part-time officer wages, a new squad car and PD flooring |
| Kevin Anderson Also present | Attended the work session |
Organizations named: City of Kenyon, Kenyon Public Library, Kenyon Police Department, Kenyon Fire Department, Kenyon First Responders, Goodhue County
Figures
| Amount | What |
|---|---|
| $3,574 | increase in funding from the County to cover other library expenses |
| $50 | proposed flat rate per day for on-call public works staff, in addition to regular pay for hours worked |
| $1,107,960 | 2023 City Levy (per council memo) |
| $1,187,733 | proposed 2024 levy based on a 7.2% increase (per council memo) |
| $18,250 | amount the $50 per day on-call pay would add to the overall City budget |
| $84,000 | annual levy amount increase shown in the estimated 8% tax impact worksheet |
| $2,818 | 2023 taxes on a $150,000 residential valuation (memo estimate) |
| $2,881 | estimated 2024 taxes on a $150,000 residential valuation with increase |
| $4,647 | 2023 taxes on a $250,000 residential valuation (memo estimate) |
| $4,764 | estimated 2024 taxes on a $250,000 residential valuation with increase |
Said at the meeting
After the maximum levy is adopted, it cannot be increased but can be decreased.
Mark Vahlsing, City Administrator · minutes, verbatim
He also stated that due to increases in property valuations the last several years, the actual tax increases may be less.
Mark Vahlsing, City Administrator · minutes, verbatim
The maximum levy cannot be increased after it is adopted, but it can be reduced before the end of the year.
Mark Vahlsing, City Administrator (council memo) · minutes, verbatim
The draft budget reflects step and longevity increases to hourly wages plus a COLA increase of 3% for full time employees.
Mark Vahlsing, City Administrator (council memo) · minutes, verbatim
Resolutions and ordinances
- Entering into Limited Use Permit with MNDOTRes. 2023-20
- Certifying 2024 Preliminary LevyRes. 2023-21
The minutes
Official minutes as adopted, from 9.12.23 Council Packet Agenda; text extracted from the PDF.
Council Work Session was duly held in the City Council chambers at 5:00 p.m. on the 6th day of September 2023.
- Present
- Mayor Doug Henke, Council Members: Kim Helgeson and Molly Ryan
- Absent
- Mary Bailey and Lee Sjolander
- Also present
- City Administrator Mark Vahlsing, Administrative Assistant Holli Gudknecht, Public Works Superintendent Wayne Ehrich, Library Director Michelle Otte, Police Chief Jeff Sjoblom, Kevin Anderson
Mayor Henke called the work session to order at 5:00 pm. The purpose of the work session was to review the draft 2024 Levy and department budgets funded by the levy.
Review Proposed 2024 Budget and Levy
Library Director Otte reviewed the proposed 2024 budget. The budget for the library showed an overall proposed 3% increase, but a .5% decrease in the levy. A 7% increase in the hourly pay for three part-time positions was requested. There was a 31% decrease in automation costs due to an increase in state funding and a $3,574 increase in funding from the County will cover other library expenses.
Police Chief Sjoblom provided an update on the police department proposed 2024 budget request. He stated that the proposed budget showed increases in wages for experienced part-time officers. This increase would be offset by a reduction in training expenses. A new squad car and flooring for the PD building were added to capital outlay.
Assistant Fire Chief Wayne Ehrich provided a summary of the proposed 2024 Fire Department and First Responder budgets. The biggest proposed increases were for fuel and maintenance which included pagers and radios. The cost of replacing three sets of turnout gear is in the budget every year plus any additional gear needed for new firemen. The First Responder budget only had a slight increase.
Public Works Superintendent Ehrich reviewed the proposed 2024 streets, parks, and pool budgets. Ehrich proposed a flat-rate of $50 per day for on-call public works in addition to the regular pay for the hours worked. The pool costs are still increasing due to the price of chemicals. The pool deck also needs repairs.
Administrator Vahlsing stated that the proposed 2024 budget included a 3% cost of living increase for full-time employees. It also showed a 7% increase for employee health insurance.
Discuss Options for Maximum 2023 Levy
The maximum proposed levy increase must by adopted by the council by the end of September. Administrator Vahlsing stated that the draft budget showed an 8% maximum levy. After the maximum levy is adopted, it cannot be increased but can be decreased. He also stated that due to increases in property valuations the last several years, the actual tax increases may be less. The final levy and budget must be adopted by the end of December.
Motion by Ryan, second by Henke to adjourn the meeting at 6:18 p.m. Motion Carried 3-0-0
Mark Vahlsing, City Administrator Douglas Henke, Mayor
AGENDA ITEM NO. VII.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
SUBJECT: 2023 Street Improvements
SUGGESTED ACTION: The City Engineer will provide an update on the Street Improvement
Project. See memo below.
Attachments:
01.1_2023 Street Improvements.pdf
12 2023 Street Improvements
Heselton and BMI have not yet started with the work but we are told they will be on site "soon". We hope to provide more information regarding schedule at the upcoming meeting.
Requested Action: None – Information Only
H:\KENYON_CI_MN\_General\Council Meetings\2023\09 - Sept 2023\01.1_2023 Street Improvements.docx
AGENDA ITEM NO. VII.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
SUBJECT: Pearl Creek Sewer & Gates Ave Utility Improvements
SUGGESTED ACTION: The City Engineer will provide an update on the Pearl Creek Sewer
Extension Project. See attached memo.
Attachments:
02.1_Peark Creek Sewer.pdf
Pearl Creek Sewer & Gates Ave Utility Improvements
BCM plans to start grading in the new driveway for the lift station next Tuesday 9/12 or Wednesday 9/13. Once grading is complete, the plan to start by installing the lift station structures in late September.
The overall work plan includes installation of most piping, manholes, and lift station structures this year, as long as the weather allows. The installation of site utilities, controls and final diversion of flow into the new system will occur next spring. The schedule is a little ambitious so some deviations from this schedule should be anticipated.
Requested Action: None – Information Only
H:\KENYON_CI_MN\_General\Council Meetings\2023\09 - Sept 2023\02.1_Peark Creek Sewer.docx
AGENDA ITEM NO. VII.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
Subject:
Trail Connection Discussion
SUGGESTED ACTION: The City Engineer will review a process that can be utilized to begin planning for possible trails in the City. A committee will need to be established. His memo provides move information.
Attachments:
03.1_Trail Connection Discussion.pdf 03.2_Trail Maps.pdf
Trail Connection Discussion
Over the past several years, there has been interest in the construction of a new trail on town. If the City is serious about evaluating a trail as a potential future project, some community engagement and high-level planning should be completed before we start to look at routes or other specifics.
This letter is intended to summarize some of those steps and start a conversation regarding this opportunity. With any new project or trail there are several questions which come up:
Who will use it? Who wants (or does not want) a trail? What destinations or other points of interest are we trying to connect? Are there areas/routes to take advantage of (or avoid)? What route standards are acceptable (dirt vs. gravel vs. paved, steep & winding vs. flat & straight) What are acceptable uses? (pedestrians, bikes, golf carts, equestrian, etc.). Do these uses conflict? How will it be funded? What level of local funding is acceptable?
Collectively, the answers to these or similar questions will help establish the key goals of the project.
Before we can begin to look at potential routes and funding options, these goals can be established by forming a special committee and completing a public outreach campaign. Although trails are generally looked at as a positive addition to any community, they can be controversial given tax designation for recreational use, privacy concerns, and likelihood for easement(s) on private property.
If, after completing this process, the city still wants to move forward with a project, it will be prepared and positioned for financial planning, increasing odds for grant funding applications, and maintaining public support throughout the process.
If the council would like to continue exploring this topic, we'd recommend the formation of a special committee to focus on this effort. Although much of the up-front planning effort can be done in-house, Bolton & Menk and CEDA are available to assist with the process as much as requested. A few maps are attached showing several key points of interest within the city and a city sidewalk map.
Requested Actions: None – For discussion Only
H:\KENYON_CI_MN\_General\Council Meetings\2023\09 - Sept 2023\03.1_Trail Connection Discussion.docx
CityofMap City Points Interest
Trondheim/Whitetail Ridge
Neighborhood
Legend P Private Property C City Property S State Property KW School Property
Snowmobile Trail
Other City Access Route Trondheim Park Neighborhood Limits S P Public Park/Destination S P/C KW School Site C Central Business District P P
C P Riverside Park P C P C
C
C
Grocery West Store P P Park P
Depot Park
KW Gunderson Nature House Vets Park Center
KW
School Athletic Fields
September 1, 2023 1:6,480 Goodhue County Roads 0 0.05 0.1 0.2 mi CEM; ; OCTY; OCRLN; CTRLN 0 0.1 0.2 0.4 km CSAHP; CRP SHWY Parcels ArcGIS WebApp Builder 18 City Existing Map Map Sidewalk
September 5, 2023 1:7,200 Sidewalks CSAHP; CRP 0 0.07 0.15 0.3 mi Goodhue County Roads SHWY 0 0.1 0.2 0.4 km CEM; ; OCTY; OCRLN; CTRLN Parcels
ArcGIS WebApp Builder
AGENDA ITEM NO. VII.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Engineering
ITEM TYPE: Engineering
Agenda Section: Engineering
SUBJECT: Community Entrance Sign
1. Resolution 2023- Entering into Right-of-Way agreement with MNDOT
SUGGESTED ACTION: Approval of resolution 2023 is required for MNDOT issuance of right-of-way permit for installation of a highway sign. The City Engineer will provide more information at the Council meeting. See attached information below.
Attachments:
04.2_Sign Quotes-Drawings-reduced.pdf 04.1_Community Entrance Sign.pdf Resolution 2023-20 Entering into Limited Use Permit with MNDOT.docx
20 9/5/23, 10:41 AM CEDA Mail - Monument Estimate-Kenyon
Cora Boelman <cora.boelman@cedausa.com>
Monument Estimate-Kenyon Anderson Memorial Quote
Scott Oesterle <rochestergranite.scott@gmail.com> Wed, Aug 10, 2022 at 5:55 PM
To: Cora Boelman <cora.boelman@cedausa.com>
Cora Boelman,
Sorry for the delay in getting back to you. I have pricing for you for the Black Granite engraved and delivered to the location of the signs foundation. The price does not include the changeable panel, as we do not know exactly what you want there, We can recess the area if needed. Also we can paint the lettering for "Boulevard of Roses" red but we can't guarantee the paint will last. We can engrave it like the other lettering and it would stand out better against the black granite with natural contrast. The design as shown in your drawing with the outline sawed out of the top part of the state, 8 foot by 4 foot 7 inch, polished and then engraved as shown on front and back . = $25,653.00 Another option would be a 8 foot by 4 foot 7 inch black granite rectangular with the state shape engraved in the side only, along with the lettering. = $23,873.00 We presume you would be tax exempt. We would recommend the masonry contract leave a slot on the vertical side for the granite to be mortared into. The bottom of the granite would be drilled for stainless steel rods that would need to be embedded into the masonry base. The base and setting of the granite into it would be the responsibility of the masonry contractor. The quarry has indicated it will take a minimum of 8 months to receive the granite from India. Please let me know if you have any questions and how you would like to proceed
Scott Oesterle
Anderson Memorials [Quoted text hidden]
https://mail.google.com/mail/u/0/?ik=c10a441f93&view=pt&search=all&permmsgid=msg-f:1740816667802919683&simpl=msg-f:1740816667802919683 21 1/1 9/5/23, 10:41 AM CEDA Mail - City sign
Cora Boelman <cora.boelman@cedausa.com>
City sign Lewiston Memorial Quote
Jennifer Matzke <jmatzke@lewistonmonument.com> Tue, Aug 23, 2022 at 12:48 PM
To: Cora Boelman <cora.boelman@cedausa.com>
Hi Cora, I have some pricing for you on the city sign. The dimensions I figured are as follows:
96" x 8" x 56" all polished, and dowelled at bottom joint, solid black granite $20,500.00
96" x 6" x 56" all polished, and dowelled at bottom joint, solid black granite $17, 500.00
96" x 4" x 56" all polished, and dowelled at bottom joint, solid black granite $14,500.00
These prices would include the lettering, delivery, and installation. We would also prepare a sketch (layout) for approval. Please let me know if you have any questions, or if you need any different pricing.
Thank you, have a great day!
Jennifer Matzke
Memorial Specialist Lewiston Monument Co. 1-800-760-2977 507-458-8507 (cell)
"Enjoy each day as a gift from God!" [Quoted text hidden]
https://mail.google.com/mail/u/0/?ik=c10a441f93&view=pt&search=all&permmsgid=msg-f:1741975094660974392&simpl=msg-f:1741975094660974392 22 1/1 PROPOSAL SUBMITTED TO: City of Kenyon BILLING ADDRESS - STREET: 709 2nd St CITY, STATE & ZIP CODE: Kenyon, MN 55946 JOB SITE ADDRESS - STREET: CITY, STATE & ZIP CODE: PHONE: CELL: FAX: 507-789-6415 Main Office: EMAIL: mvahlsing@cityofkenyon.com 1000 10th Dr SE - Austin, MN 55912 CONTACT Phone: 507-437-7440 NAME: Mark Vahlsing SALES REP: DATE: www.precisionsigns.net Bruce Beeman 7-29-22 We hereby propose to furnish material and labor necessary for the completion of: JC-072722-01-A 1 Qty custom shaped, Double sided internally LED illuminated Monument sign with routed aluminum faces and a divider bar. Custom decorative skirt made from aluminum and faux brick UL listed. Price includes installation. $21,859.45 JC-072722-01-B 1 Qty custom shaped, Double sided non LED illuminated Monument sign with aluminum faces and a divider bar. Custom decorative skirt made from aluminum and faux brick UL listed. Price includes installation. $19,355.60
Note: Price does not include permits, permit acquisition, stamped engineered drawings, landscaping, or sprinkler system repair. Price is based on ideal digging conditions. Encountering rock, buried debris, frozen ground, untraversable landscape or poor access will add to installation costs.
50% deposit due upon order and remaining balance due upon completion. 3% fee for credit card payment.
We hereby propose to furnish material and labor - complete in accordance with above specifications, for the sum of: See above for details Dollars Note: This proposal may be withdrawn Authorized by us if not accepted within 30 _____ days. Signature Date 7-29-22
ACCEPTANCE OF PROPOSAL. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. NONPAYMENT: REMOVAL OF SIGN. Customer hereby agrees in advance that if payment is not received as Signature: ________________________________DATE____/____/____ provided in this contract, Precision Signs LLC. shall have the right during regular business hours to enter upon customer's premises and remove the sign without notice. Deposit Received: $_______________________ DATE____/____/____ 23 Large Access rigid face DS cross section detail 5
4 6 3 7 2 8 1 9
1. Routed face Side A Side B 2. acrylic backer 3. Drain Channel 4. 2.5" Flat Retainer 5. Channel support 6. Large C cover 10'-0" 7. Large Access Frame 8'-0" 8. High Output Sockets 9. LED Lamps 10.
Qty: 1
4'-7 9/16" # of sides 2
7'-0" BOULEVARD OF ROSES Install notes:
Changeable Panel
OAH- ??? COLORS- Cabinet: Black Faces: White Vinyl: Red
Actual colors may vary slightly from examples shown due to limitations in the printing process. ARTWORK PROPERTY OF PRECISION SIGNS LLC. This is an original unpublished drawing, created by Precision Signs LLC. It is submitted for your personal use in connection with the project being planned for you by Precision Signs LLC. It is not to be shown to anyone outside your organization, nor is it to be used, reproduced, copied or exhibited in any fashion whatsoever. All or any part of this design (excepting registered trademarks) remain the property of Precision Signs LLC. If all or part of this drawing is used without the written consent of Precision Signs LLC., a $500.00 fee will be charged for the purchase of this custom artwork. Re: Ferrin vs. Glades Merc. Co. Fla. 1977
Date:7-27-22 Prepared for: City of Kenyon Sales Rep: Bruce Beeman Designer:Jeremy Christenson Design #: JC-072722-01-A Scale: 1" = 4' Notes: JC-072722-01-A 1 Qty custom shaped, Double sided internally LED illuminated Monument sign with Job Site address: routed aluminum faces and a divider bar. Custom decorative skirt made from aluminum and faux brick, 709 2nd St Kenyon, MN 55946 Phone: 507-789-6415 Contact: Mark Vahlsing 1000 10th Dr SE Ph: 800-769-9535 Austin, MN 55912 www.precisionsigns.net
PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
We are pleased to offer this proposal for the following services at the above location.
Project Description: Item Total: 1. Manufacture and install the following signs: $16,512.51
A. Masonry Monument
Size: 10' x 7' Detailed Notes: See Docs and design for illustrations on monument specifics. Sign should be spot lit by others. 1/4" aluminum panel with vinyl lettering on front with 3mm bebond changeable panel with threaded inserts on the bottom portion of sign. ADD white background behind red vinyl "Boulevard of Roses" lettering and white vinyl on backside of sign. Aluminum brick pan painted same red as vinyl above.
. Deposit Rate: 75% Subtotal: $16,512.51 Deposit: $12,384.38 Total: $16,512.51
To better serve our customers and to ensure that your signage orders are processed as quickly as possible, Schad Tracy Signs asks that the following items be returned to your sales representative upon acceptance of the contract: 1. Sales contract, signed and dated 2. Approved layout, signed and dated 3. 75% down payment - MasterCard and Visa accepted, 3.95% convenience fees apply. 4. Permit acquired, with assistance by Schad Tracy, from the city.
Once all 4 items above have been received, production of your sign will begin. Production of signs can take anywhere between 4 to 10 weeks based on type of sign and current production capacity. Fabrication cannot begin
Salesperson: Tom Hansen Buyer____________Seller____________
Page 1 of 4 www.squarecoil.com 25 PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
until we receive written approvals from the city and landlord if project requires them. NOTE: IF CITY AND / OR LANDLORD APPROVAL IS REQUIRED, PROJECT WILL NOT PROCEED WITHOUT THEM.
Thank you for giving Schad Tracy Signs the opportunity to earn your business.
Sales contract does not include:
City sign permits, securing of permits, electrical hook up, additional insured. Electrical service on existing sign will be billed at a time and material basis if requested or required. Fuel surcharge. Certified engineering prints and specifications. Minnesota sales tax is included when installed by Schad Tracy Sign, but does not include any out of state tax. Unforeseen obstructions such as wall structures, excess rock, steel, cement, utilities, sprinkler systems, communication lines or any other unforeseen conditions. These items will be billed as additional expenses.
Terms And Conditions
1. All signs MANUFACTURED by Schad Tracy Signs are guaranteed for a period of 1 year or 4380 operating hours from the date of installation or shipment, to be free of defects in materials and workmanship. Defective parts will be replaced, during the first 90 days, without charge for both labor and materials. Defective parts will be replaced, after 90 days up to 12 months, without charge for materials only. THIS WARRANTY DOES NOT APPLY TO: LAMPS, NEON, OR LABOR INCURRED AFTER 90 DAYS, SHIPPING OF DEFECTIVE PARTS, DAMAGE CAUSED BY ACCIDENT, NEGLIGENCE, MISUSE, or FAULTY INSTALLATION BY OTHER THAN SCHAD TRACY. WARRANTY WILL BE VOID IF NOT PAID IN FULL WITHIN 30 DAYS OF INVOICE.
2. This proposal is made for specially constructed equipment and when accepted is not subjected to cancellation. Company shall not be responsible for errors in plans, designs, specifications, or drawings furnished by PURCHASER or for defects caused thereby.
3. The Purchaser agrees to secure all necessary governmental permits, and all necessary permits or approval from the building owner and/or others whose permission is required for the installation of this display. Purchaser assumes all liability with regard to same and all liability, public and otherwise, for damages caused by the display or by reason of it being on or attached to the premises. Purchaser agrees to secure all necessary permission for use of all registered trademarks or copyrights used on the display.
4. Any items not shipped or installed on or before 60 days from contract date will be invoiced in full at the designated contract price, and PURCHASER hereby agrees to pay said invoice within (30) days from invoiced date. It is agreed that storage charges shall accrue
Salesperson: Tom Hansen Buyer____________Seller____________
Page 2 of 4 www.squarecoil.com 26 PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
at the rate of one percent (1%) per month of the price of the display commencing at the end of said 60 day period. Company, at its option, may invoice each item called for in the proposal separately upon completion is delayed, or, if for reasons beyond its control completion is delayed, company may invoice for that portion of the work completed during any given month. Under no condition, will any item be held 60 days after completion. In the event that size and weight of any item prohibits storage by Company on its own property, Purchaser must make arrangements for shipments immediately upon completion.
5. Payment for items purchased under the terms of this contract will be made upon receipt of invoices submitted. In the event of payment is not made as agreed, PURCHASER agrees to pay a service charge on past due amounts from the times they are due, thirty (30) days from invoice date, at the rate of one and one-half percent (1 1/2%) per month. In the event this contract is placed for collection or if collected by suit or through any Court, attorney's fees and/or collection service fees will be added.
6. Company will not be responsible for delays in shipments caused by delays created by supplies or transportation services, by labor disputes, or due to any other circumstances beyond it's control.
7. Title to all materials and property covered by this contract shall remain property of Company and shall not be deemed to constitute a part of the realty to which may be attached until the purchase price is paid in full. Company is given an express security interest in said material and property both erected and unerected not with standing the manner in which such personal property shall be annexed or attached to the realty. In the event of default by PURCHASER, including, but not limited to, payment of any amounts due and payable, Company may at once (and without process of law) take possession of and remove, as and when it sees fit and wherever found, all materials used or intended for use in this construction of said equipment and any and all property called for in this contract without being deemed guilty of trespass.
8. NOTICE: Purchaser shall supply to Company as subcontractor, all information required under law in connection with the ownership of the premises for the purpose of notice, by subcontractor, of lien rights.
9. Purchaser is responsible for any and all additional expenses of Company resulting from labor disputes, acts of God, or construction scheduling delays.
10. It is agreed that this contract shall be construed according to the laws of the State of Minnesota. Acceptance by Company is deemed to occur in Minnesota.
11. When this contract is signed by a duly authorized person of each party, all provisions contained herein become integral parts of this contract, and there is no other agreement or understanding of any nature concerning same unless such agreement or understanding, if any, is specifically incorporated here by reference.
Salesperson: Tom Hansen Buyer____________Seller____________
Page 3 of 4 www.squarecoil.com 27 PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02
Project: City of Kenyon Client: City of Kenyon
709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946
Contact: Cora Boelman - CEDA cora.boelman@cedausa.com
Salesperson: Tom Hansen
Buyer's Acceptance Title Date
Seller's Acceptance Title Date
Page 4 of 4 www.squarecoil.com 28 Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 1/4" Location: Kenyon, MN Sales Rep: Tom Hansen Monument Option 1A Cross Section of Designer: Jack Woodhouse Changeable Panel Drawing Details: Scale: 1/2"= 1'- 0" A Faux stone/brick over Durarock and steel frame B Aluminum cap painted to match 3M 7725-293 Atomic Red Routed aluminum C 3M 7725-10 White vinyl panel D 1/4" aluminum panel Composite aluminum panel E 3M 7725-293 Atomic Red F 3mm changeable Black composite aluminum panel with vinyl graphics Threaded insert
Mounting screw
B 1'-3" 2'-0" 1/4" C D
2"
4'-6"
Boulevard Of Roses
E 7'-0"
Rose Fest Aug. 18-21 F
A B 2"
2'-2" 325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633 10'-0" Lighting provided by client 1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748
Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 Location: Kenyon, MN Sales Rep: Tom Hansen Monument Option 1B or 2B Designer: Jack Woodhouse Drawing Details: Scale: 1/2"= 1'- 0"
Keep star
Add rose BOULEVARD OF R SES
Rose Fest Aug. 18-21
325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633
1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748
Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 Location: Kenyon, MN Sales Rep: Tom Hansen Designer: Jack Woodhouse Monument Back Side For All Options Drawing Details: Scale: 1/2"= 1'- 0"
A 3M 680-10 Reflective White vinyl 3M 680-72 Reflective Red vinyl 3M 680-77 Reflective Green vinyl
A
Come Again
325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633
1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748
Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 Location: Kenyon, MN 10'-0" Sales Rep: Tom Hansen Monument Engineered Footing Designer: Jack Woodhouse 2'-0" Drawing Details: Scale: 1/2"= 1'- 0"
4'-6"
7'-0" BOULEVARD OF ROSES
INCH CHANGEABLE COPY 2" 3'-6" Center of cabinet
2'-2"
4"x 4"x 3/16" Square steel tube
9'-7" 7'-5 1/2" x 2'-0" Concrete
7'-5 1/2"
325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633
2'-0" 1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748
Community Entrance Sign
CEDA and city staff have been working with the EDA to collect proposals and other approvals necessary to build a new community entrance sign along Hwy 60/56 on the north end of town. The new sign would take place of the existing signs on the north side of the highway.
Below is a summary of the quotes received:
Company Sign Description Estimated Cost
Anderson Memorial 8' x 4.5' Solid Granite w/ logos $23,873 - $25,653 plus Block Foundation and Granite Installation Lewiston Monument 8' x 4.5' Solid Granite w/ logos $14,500 - $20,500 (depending on slab thickness) plus Block Foundation Precision Signs 10' x 7' "L"-shaped Frame with faux Stone $19,355.60 and 8' x 4.5' aluminum sign w/logos Schad-Tracy Signs 10' x 7' "L"-shaped Frame with faux Stone $16,512.51 and 8' x 4.5' aluminum sign w/logos
We recommend approval of the quote from Schad-Tracy. Please note that some additional design revisions are still necessary which will likely increase overall costs. If approved, any significant changes to pricing will be brought back to the council for re-approval, at the discretion of the city administrator. All quotes are attached for reference.
MnDOT allows the placement of community entrance signs by issuance of a limited use permit (LUP). The draft LUP is attached. The last page, Exhibit B, contains a resolution with must me approved by the council to move forward.
Requested Action: Motion approving proposal from desired sign company. Motion approving LUP Resolution
H:\KENYON_CI_MN\_General\Council Meetings\2023\09 - Sept 2023\04.1_Community Entrance Sign.docx
RESOLUTION NO. 2023-20 CITY OF KENYON COUNTY OF GOODHUE STATE OF MINNESOTA
A Resolution Entering Into A Limited Use Agreement With The
STATE OF MINESOTA, DEPARTMENT OF TRANSPORTATION
BE IT RESOLVED that the City of Kenyon enter into Limited Use Permit No. 2511-0048 with the State of Minnesota, Department of Transportation for the following purposes:
To provide for maintenance and use by the City of Kenyon upon, along and adjacent to Trunk Highway No. 60 and the limits of which are defined in said Limited Use Permit.
BE IT FURTHER RESOLVED by the of the City of Kenyon, Minnesota that the Mayor and the
City Council are authorized to execute the Limited Use Permit.
Adopted by the Kenyon City Council on this 12th day of September, 2023.
__________________________________ Douglas Henke Mayor ATTEST:
______________________________ Mark R. Vahlsing City Administrator
KE200\1\894409.v1
AGENDA ITEM NO. X.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: Old Business
Agenda Section: Old Business
SUBJECT: City/KMU Compensation Study.
SUGGESTED ACTION: The city has received two proposals for compensation studies. The studies would evaluate existing city employment positions and compare pay rates with area and similar sized cities. The study would then recommend pay scales for each position class. We are hoping to develop pay rate schedules by position. The cost of the studies: Bjorkland Compensation Consulting-$5440 Abdo and Associates-$18,300 - $19.900 Both firms have municipal compensation study experience. But based on Bjorkland's experience, proposal and study costs staff would recommend them. The cost would be paid on a prorated basis by the City and KMU. MOTION NEEDED
Attachments:
Compensation Study Bjorkland.pdf
Compensation Study Abdo.pdf
35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 AGENDA ITEM NO. XI.A
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: License/Permits
Agenda Section: New Business
SUBJECT: Lacey's Kitchen and Cocktails Liquor License Renewal
SUGGESTED ACTION: Approve annual liquor license effective 10/1/2023 MOTION NEEDED
Attachments:
DOC090723-002.pdf
95 96 AGENDA ITEM NO. XI.B
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Public Works
ITEM TYPE: New Business
Agenda Section: New Business
SUBJECT: Approve Purchase of 40-foot Steel Storage Container. Public
Works Department
SUGGESTED ACTION: Public Works Director Ehrich is requesting Council approval to
purchase a 40'x8' storage container. The cost would be $8500. The container in needed for equipment and other storage needs. MOTION NEEDED
Attachments:
DOC090723-005.pdf
97 98 99 AGENDA ITEM NO. XI.C
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Administration
ITEM TYPE: New Business
Agenda Section: New Business
SUBJECT: Lot Split Request-CFS
SUGGESTED ACTION: CFS has applied for a lot split at 806 2nd Street. They are seeking approval to facilitate selling a portion of the property to Robert Kyllo. He would like to use the new parcel to expand his auto repair business. The newly created parcel would be .76 acres. It would be located on Langford Av. A new address would need to be assigned to the new parcel. A copy of the application and survey are attached below. MOTION NEEDED
Attachments:
DOC090823.pdf
100 101 102 103 104 AGENDA ITEM NO. XI.D
Agenda Item Summary
CITY COUNCIL AGENDA ITEM REPORT
DATE: September 12, 2023
SUBMITTED BY: Mark Vahlsing, Finance
ITEM TYPE: New Business
Agenda Section: New Business
Subject:
Resolution 2023-21: Adopting the 2023 Preliminary Budget &
Levy
SUGGESTED ACTION: Resolution adopting 2024 maximum preliminary budget. See attached revenue and expenditure budgets and further information below. MOTION NEEDED
Attachments:
CouncilMemo 9-6-23.doc Tax Impact Kenyon Levy 2024.xlsx Library Budget Notes.pdf 2024 CITY EXPENSE BUDGET.PDF CITY 2024 REVENUE BUDGET.PDF Resolution 2023-21 Certifying 2024 Preliminary Levy.docx
105 City Council Meeting Memorandum
TO: Honorable Mayor and City Council
FROM: Mark Vahlsing, City Administrator RE: Meeting of September 6, 2023
Review Proposed 2024 Budget and Levy
The purpose of the work session will be to review the levy portion of the 2024 draft budget. This work will focus on the portions of the budget that are funded by the levy. The maximum levy must be certified (adopted) by the Council by the end of September. The maximum levy cannot be increased after it is adopted, but it can be reduced before the end of the year. The final levy and budget must be adopted by the end the December. This work session will be attended by departments which are funded by levy. These include administration, police, fire, streets, pool and parks. There will be another work session scheduled in October to review the enterprise fund budgets. These include the Municipal liquor store, sewer, and storm sewer funds. Having separate work sessions will allow more time for more review by the Council.
Levy 2023 City Levy $1,107,960 Proposed 2024 levy based on an 7.2% increase. $1,187,733
Estimates of Impacts on residential property: Valuation: $150,000 $250,000 2023 taxes $2818 $4647 2024 taxes w/7.5% increase $2881 $4764
The draft of the expense and revenue budgets are also included in the packet. Mayor Henke and I have met with the department heads. The budget figures for each department have been adjusted to reflect expense trends from previous years and anticipated expenses expressed by the department heads
Wages The draft budget reflects step and longevity increases to hourly wages plus a COLA increase of 3% for full time employees. The final budget would be adopted by the Council before the end of the year.
Police Part-time employees. Chief Sjoblom is requesting a higher rate for part-time police officers with experience. He is seeking up $30 an hour for part-time. officers with experience. By reducing the training line item to reflect the actual expenditures over the last two years, raising the part-time wages would not increase the budget. The increase would only affect part-time officers with experience. The pay range for part-time officers would be $25-$30 depending on experience.
On-Call Employeess. Public Works Superintendent Ehrich is asking for $50 a day for employees who are on-call for public works. This would be in addition to one or two hours of regular pay that the PW workers currently receive. Currently department
106 personnel who are on call are paid one regular hour per day September through May. They are paid 2 hours per day June through September. The $50 per day would add $18,250 to the overall City budget. It could be split up between the Sewer, Parks, and pool funds. (example $12,000 sewer, $3000 parks, $3250 pool). This could be reviewed by the Council at a later date.
Health Insurance
The budget shows a 7% annual increase.
Departmental Budgets: Each department draft expense budgets included in the meeting attachments The department heads will discuss these items further at the work session.
Overall Levy Increase: Based on the proposed 2024 budget a 7.2% levy increase would be needed. Staff would recommend that the Council approve a 7.2% maximum levy for the September Council meeting. This amount could still be lowered before the end of the year.
Please contact me if you have any questions or require additional information.
107 City of Kenyon, Minnesota
Tax Impact
Estimated 8% NTC
Tax Impact Information Increase
Net Tax Capacity Value (Estimated Pay 2024) $ 1,728,010
Annual Levy Amount Increase $ 84,000 Estimated Net Tax Rate Increase 8.0000%
Market Value of Residential Property
75,000 $ 22.50 100,000 $ 35.88 150,000 $ 63.13 250,000 $ 117.63 300,000 $ 144.88
Mkt Value of Commercial-Industrial Property
100,000 $ 75.00 150,000 $ 112.50 250,000 $ 212.50 300,000 $ 262.50
108 Northland Securities 9/5/2023
109 110 111 112 09/06/23 3:06 PM CITY OF KENYON Page 1 2024 CITY EXPENSE BUDGET
2022 2022 2023 2023 2024 O Account Last Dim Descr Budget Amt Budget YTD Amt Budget
Fund 101 General Fund
Dept 41000 General Government
E 101-41000-609 LOAN PRINCIPAL-INTERFUND $0.00 $0.00 $0.00 $0.00 $8,000.00 E 101-41000-610 LOAN INTEREST - INTERFUND $0.00 $0.00 $0.00 $0.00 $400.00 DEPT 41000 GENERAL GOVERNMENT $0.00 $0.00 $0.00 $0.00 $8,400.00
Dept 41110 City Council
E 101-41110-101 SALARIES - REGULAR $11,960.00 $12,068.75 $11,960.00 $6,117.50 $11,660.00 E 101-41110-122 FICA - EMPLOYER SHARE $910.00 $923.27 $920.00 $398.09 $920.00 E 101-41110-150 INSURANCE - WORKERS COMP $50.00 $59.00 $50.00 $25.00 $50.00 E 101-41110-311 CONFERENCE & TRAINING $350.00 $0.00 $350.00 $0.00 $350.00 E 101-41110-331 TRAVEL EXPENSE $200.00 $0.00 $200.00 $0.00 $200.00 E 101-41110-430 MISCELLANEOUS $0.00 $9.00 $0.00 $10.00 $0.00 E 101-41110-433 DUES AND SUBSCRIPTIONS $100.00 $976.75 $100.00 $5,488.74 $100.00 DEPT 41110 CITY COUNCIL $13,570.00 $14,036.77 $13,580.00 $12,039.33 $13,280.00
Dept 41310 City Administration
E 101-41310-100 SALARIES - PART TIME $0.00 $15,086.52 $16,395.00 $8,974.71 $17,214.75 E 101-41310-101 SALARIES - REGULAR $176,300.00 $170,211.58 $169,240.00 $99,989.72 $177,702.00 E 101-41310-102 SALARIES - OVERTIME $0.00 $3,089.98 $0.00 $4,835.93 $0.00 E 101-41310-121 PERA - EMPLOYER SHARE $13,220.00 $13,522.39 $13,925.00 $8,535.16 $14,621.00 E 101-41310-122 FICA - EMPLOYER SHARE $13,490.00 $13,399.43 $14,200.00 $8,476.01 $14,910.00 E 101-41310-130 INSURANCE - MED/DENT/LIFE/ $78,220.00 $76,001.53 $83,800.00 $52,552.43 $89,645.00 E 101-41310-150 INSURANCE - WORKERS COMP $870.00 $1,090.00 $870.00 $430.00 $870.00 E 101-41310-311 CONFERENCE & TRAINING $2,000.00 $3,914.15 $2,000.00 $450.00 $1,500.00 E 101-41310-331 TRAVEL EXPENSE $2,000.00 $881.94 $2,000.00 $482.01 $1,500.00 E 101-41310-360 INSURANCE - PROPERTY/LIABI $810.00 $2,494.33 $907.00 $0.00 $960.00 E 101-41310-430 MISCELLANEOUS $0.00 $498.83 $0.00 $34.27 $0.00 E 101-41310-433 DUES AND SUBSCRIPTIONS $1,100.00 $867.60 $1,100.00 $893.80 $1,100.00 DEPT 41310 CITY ADMINISTRATION $288,010.00 $301,058.28 $304,437.00 $185,654.04 $320,022.75
Dept 41410 Elections
E 101-41410-103 ELECTION JUDGE PAY $2,000.00 $1,612.00 $0.00 $0.00 $2,500.00 E 101-41410-331 TRAVEL EXPENSE $450.00 $967.06 $0.00 $267.90 $0.00 E 101-41410-430 MISCELLANEOUS $1,600.00 $1,428.68 $0.00 $480.00 $0.00 DEPT 41410 ELECTIONS $4,050.00 $4,007.74 $0.00 $747.90 $2,500.00
Dept 41530 Auditing
E 101-41530-301 AUDITING $14,000.00 $8,423.15 $15,000.00 $56,477.16 $15,000.00 DEPT 41530 AUDITING $14,000.00 $8,423.15 $15,000.00 $56,477.16 $15,000.00
Dept 41610 City Attorney
E 101-41610-304 LEGAL $20,000.00 $35,078.33 $25,000.00 $12,430.25 $25,000.00 DEPT 41610 CITY ATTORNEY $20,000.00 $35,078.33 $25,000.00 $12,430.25 $25,000.00
Dept 41700 City Engineer
E 101-41700-303 ENGINEERING $8,000.00 $10,600.00 $10,000.00 $4,040.00 $10,000.00 DEPT 41700 CITY ENGINEER $8,000.00 $10,600.00 $10,000.00 $4,040.00 $10,000.00
Dept 41940 General Government
E 101-41940-116 SALARIES -WEBSITE ADMIN $6,440.00 $6,728.40 $6,701.00 $3,917.73 $7,036.05 E 101-41940-121 PERA - EMPLOYER SHARE $480.00 $483.21 $503.00 $293.81 $528.00 E 101-41940-122 FICA - EMPLOYER SHARE $490.00 $461.02 $513.00 $281.33 $537.00 E 101-41940-130 INSURANCE - MED/DENT/LIFE/ $3,320.00 $2,596.18 $3,536.00 $2,288.50 $3,783.00 E 101-41940-150 INSURANCE - WORKERS COMP $40.00 $37.00 $40.00 $16.00 $40.00 E 101-41940-200 OFFICE SUPPLIES $2,800.00 $1,471.10 $2,800.00 $598.02 $2,800.00 E 101-41940-210 OPERATING SUPPLIES & EXPE $10,000.00 $8,667.63 $10,000.00 $3,182.93 $10,000.00 E 101-41940-265 PROPERTY TAX $0.00 $2,172.00 $0.00 $0.00 $0.00 E 101-41940-302 SAFETY CLASS/DRUG & ALCOH $4,700.00 $5,301.87 $4,700.00 $4,470.35 $4,700.00 113 09/06/23 3:06 PM Page 2 2022 2022 2023 2023 2024 O Account Last Dim Descr Budget Amt Budget YTD Amt Budget E 101-41940-308 OUTSIDE JANITORIAL SERVIC $15,690.00 $15,691.20 $15,690.00 $9,388.58 $15,690.00 E 101-41940-309 COMPUTER SUPPORT $2,300.00 $4,289.27 $2,500.00 $2,180.00 $2,500.00 E 101-41940-321 UTILITIES-PHONE/INTERNET/ $9,700.00 $11,700.56 $9,700.00 $6,415.67 $9,700.00 E 101-41940-335 MISC BANK CHARGES $200.00 $45.00 $200.00 $95.00 $200.00 E 101-41940-339 PAY PAL FEES $50.00 $143.46 $50.00 $29.67 $50.00 E 101-41940-340 ADVERTISING $3,500.00 $481.54 $3,500.00 $864.01 $3,500.00 E 101-41940-360 INSURANCE - PROPERTY/LIABI $5,440.00 $8,534.58 $6,093.00 $0.00 $6,093.00 E 101-41940-381 UTILITIES-ELECTRIC & WATER $3,665.00 $3,483.95 $3,665.00 $1,603.24 $3,665.00 E 101-41940-383 UTILITIES-NATURAL GAS $1,580.00 $2,684.06 $1,580.00 $2,536.35 $1,580.00 E 101-41940-384 UTILITIES-REFUSE/RECYCLIN $455.00 $388.16 $455.00 $298.66 $455.00 E 101-41940-385 UTILITIES-SEWER CHARGES $1,120.00 $848.35 $1,120.00 $505.99 $1,120.00 E 101-41940-400 REPAIRS AND MAINT $3,500.00 $4,879.45 $3,500.00 $2,323.86 $3,500.00 E 101-41940-430 MISCELLANEOUS $7,000.00 -$712.31 $7,000.00 $1,525.94 $7,000.00 E 101-41940-433 DUES AND SUBSCRIPTIONS $7,000.00 $10,668.85 $7,000.00 $7,198.56 $7,000.00 E 101-41940-490 DONATIONS $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 E 101-41940-501 CAPITAL OUTLAY $8,500.00 $0.00 $8,500.00 $0.00 $8,500.00 DEPT 41940 GENERAL GOVERNMENT $99,970.00 $93,044.53 $101,346.00 $52,014.20 $101,977.05
Dept 42100 Law Enforcement
E 101-42100-100 SALARIES - PART TIME $21,500.00 $18,969.33 $18,060.00 $7,004.26 $19,000.00 E 101-42100-101 SALARIES - REGULAR $199,350.00 $214,475.00 $207,600.00 $130,147.43 $220,667.00 E 101-42100-102 SALARIES - OVERTIME $15,000.00 $15,594.76 $16,500.00 $14,238.57 $21,000.00 E 101-42100-106 SALARIES - TRAINING $6,000.00 $4,458.68 $6,000.00 $997.86 $0.00 E 101-42100-112 SALARIES - ADMIN $24,170.00 $22,629.71 $24,592.00 $13,462.06 $28,627.05 E 101-42100-121 PERA - EMPLOYER SHARE $44,620.00 $44,172.84 $46,853.00 $27,896.29 $49,195.00 E 101-42100-122 FICA - EMPLOYER SHARE $5,355.00 $5,294.17 $5,480.00 $3,273.41 $5,754.00 E 101-42100-130 INSURANCE - MED/DENT/LIFE/ $36,630.00 $29,126.41 $22,732.00 $16,631.91 $24,323.00 E 101-42100-150 INSURANCE - WORKERS COMP $10,060.00 $17,953.00 $10,060.00 $8,151.00 $10,060.00 E 101-42100-151 INSURANCE - WORK COMP DE $0.00 $1,000.00 $0.00 $0.00 $0.00 E 101-42100-210 OPERATING SUPPLIES & EXPE $5,000.00 $14,769.12 $5,000.00 $6,800.90 $7,500.00 E 101-42100-212 MOTOR FUELS, LUBES, ADDITI $5,500.00 $13,248.36 $6,500.00 $5,858.95 $6,500.00 E 101-42100-222 TIRES $1,000.00 $646.79 $0.00 $0.00 $1,500.00 E 101-42100-304 LEGAL $12,600.00 $12,752.48 $12,600.00 $7,120.00 $13,800.00 E 101-42100-307 CONTRACT SERVICES $3,600.00 $4,333.91 $3,600.00 $1,195.29 $3,600.00 E 101-42100-311 CONFERENCE & TRAINING $3,000.00 $5,331.37 $3,000.00 $2,161.96 $3,000.00 E 101-42100-321 UTILITIES-PHONE/INTERNET/ $3,805.00 $5,558.96 $4,220.00 $3,549.68 $4,220.00 E 101-42100-331 TRAVEL EXPENSE $500.00 $552.71 $500.00 $0.00 $500.00 E 101-42100-339 PAY PAL FEES $0.00 $14.37 $10.00 $2.70 $0.00 E 101-42100-340 ADVERTISING $0.00 $1,159.00 $750.00 $159.99 $750.00 E 101-42100-360 INSURANCE - PROPERTY/LIABI $13,810.00 $14,455.70 $15,470.00 $0.00 $15,470.00 E 101-42100-381 UTILITIES-ELECTRIC & WATER $900.00 $1,729.35 $1,000.00 $1,026.86 $1,000.00 E 101-42100-383 UTILITIES-NATURAL GAS $700.00 $1,417.44 $700.00 $517.60 $1,500.00 E 101-42100-384 UTILITIES-REFUSE/RECYCLIN $525.00 $355.93 $525.00 $232.93 $400.00 E 101-42100-385 UTILITIES-SEWER CHARGES $290.00 $348.26 $290.00 $158.20 $300.00 E 101-42100-400 REPAIRS AND MAINT $4,000.00 $7,892.17 $4,000.00 $4,080.56 $4,000.00 E 101-42100-418 UNIFORMS $1,800.00 $5,540.83 $2,000.00 $3,896.61 $2,400.00 E 101-42100-429 PERMITS AND LICENSES $600.00 $3,592.24 $1,200.00 $0.00 $1,200.00 E 101-42100-430 MISCELLANEOUS $700.00 $1,155.23 $700.00 $1,999.02 $1,000.00 E 101-42100-433 DUES AND SUBSCRIPTIONS $2,700.00 $3,154.00 $3,300.00 $2,326.57 $3,300.00 E 101-42100-436 TOWING CHARGES-IMPOUND $300.00 $0.00 $300.00 $0.00 $0.00 E 101-42100-501 CAPITAL OUTLAY $0.00 $2,979.00 $6,000.00 $6,796.94 $48,500.00 E 101-42100-606 CAPITAL LEASE PRINCIPAL $7,500.00 $0.00 $7,500.00 $0.00 $0.00 E 101-42100-619 CAPITAL LEASE INTEREST $1,500.00 $0.00 $1,500.00 $0.00 $0.00 E 101-42100-740 TRANSFER TO CAPITAL FUND $9,000.00 $9,000.00 $9,000.00 $0.00 $9,000.00 DEPT 42100 LAW ENFORCEMENT $442,015.00 $483,661.12 $447,542.00 $269,687.55 $508,066.05
Dept 43100 Streets
E 101-43100-101 SALARIES - REGULAR $83,560.00 $99,570.72 $100,472.00 $55,437.89 $105,495.60 E 101-43100-102 SALARIES - OVERTIME $8,020.00 $8,534.63 $8,500.00 $8,733.14 $8,925.00 114 09/06/23 3:06 PM Page 3 2022 2022 2023 2023 2024 O Account Last Dim Descr Budget Amt Budget YTD Amt Budget E 101-43100-105 SALARIES - SPECIAL EVENTS $500.00 $0.00 $0.00 $0.00 $0.00 E 101-43100-121 PERA - EMPLOYER SHARE $6,900.00 $7,762.11 $7,585.00 $4,812.73 $7,964.25 E 101-43100-122 FICA - EMPLOYER SHARE $7,050.00 $7,521.27 $8,336.00 $4,689.94 $8,785.00 E 101-43100-130 INSURANCE - MED/DENT/LIFE/ $32,030.00 $33,312.21 $38,394.00 $21,745.64 $41,082.00 E 101-43100-150 INSURANCE - WORKERS COMP $6,500.00 $7,501.00 $6,500.00 $3,085.00 $6,825.00 E 101-43100-151 INSURANCE - WORK COMP DE $0.00 $0.00 $0.00 $1,000.00 $0.00 E 101-43100-210 OPERATING SUPPLIES & EXPE $10,000.00 $9,766.59 $10,000.00 $3,524.73 $10,000.00 E 101-43100-212 MOTOR FUELS, LUBES, ADDITI $7,000.00 $9,964.06 $10,000.00 $8,480.61 $10,000.00 E 101-43100-224 STREET MAINTENANCE $80,000.00 $95,690.44 $76,000.00 $28,525.71 $80,000.00 E 101-43100-225 BOULEVARD of ROSES $2,000.00 $1,501.45 $2,000.00 $1,361.84 $2,000.00 E 101-43100-311 CONFERENCE & TRAINING $500.00 $86.55 $500.00 $0.00 $500.00 E 101-43100-321 UTILITIES-PHONE/INTERNET/ $1,255.00 $1,381.54 $1,255.00 $868.37 $1,255.00 E 101-43100-360 INSURANCE - PROPERTY/LIABI $6,720.00 $8,425.13 $7,526.00 $0.00 $7,526.00 E 101-43100-381 UTILITIES-ELECTRIC & WATER $1,625.00 $2,150.79 $1,625.00 $1,002.48 $1,625.00 E 101-43100-383 UTILITIES-NATURAL GAS $3,250.00 $4,239.45 $3,600.00 $3,355.44 $4,500.00 E 101-43100-384 UTILITIES-REFUSE/RECYCLIN $555.00 $554.35 $555.00 $298.64 $555.00 E 101-43100-385 UTILITIES-SEWER CHARGES $1,600.00 $1,413.94 $1,600.00 $712.08 $1,600.00 E 101-43100-400 REPAIRS AND MAINT $14,000.00 $12,311.21 $14,000.00 $2,559.41 $14,000.00 E 101-43100-414 OSHA/SAFETY CLOTH. & EQUI $700.00 $2,745.31 $700.00 $214.28 $700.00 E 101-43100-418 UNIFORMS $500.00 $410.89 $500.00 $172.75 $500.00 E 101-43100-430 MISCELLANEOUS $0.00 $476.95 $450.00 $52.50 $450.00 E 101-43100-501 CAPITAL OUTLAY $0.00 $4,975.00 $0.00 $0.00 $0.00 E 101-43100-606 CAPITAL LEASE PRINCIPAL $0.00 $0.00 $13,652.00 $13,651.48 $13,652.00 E 101-43100-619 CAPITAL LEASE INTEREST $0.00 $0.00 $1,385.00 $1,384.49 $1,385.00 E 101-43100-740 TRANSFER TO CAPITAL FUND $45,000.00 $62,500.00 $45,000.00 $0.00 $45,000.00 DEPT 43100 STREETS $319,265.00 $382,795.59 $360,135.00 $165,669.15 $374,324.85
Dept 43160 Street Lighting
E 101-43160-387 UTILITIES-STR. LIGHTS - ALLE $23,420.00 $26,407.24 $23,420.00 $13,411.98 $23,420.00 E 101-43160-388 UTILITIES-STR. LIGHTS-MAIN/ $3,790.00 $3,601.24 $3,790.00 $1,805.66 $3,790.00 DEPT 43160 STREET LIGHTING $27,210.00 $30,008.48 $27,210.00 $15,217.64 $27,210.00
Dept 43250 Recycling
E 101-43250-386 RECYCLING $46,000.00 $46,380.00 $0.00 $23,170.00 $0.00 DEPT 43250 RECYCLING $46,000.00 $46,380.00 $0.00 $23,170.00 $0.00
Dept 45124 Swimming Pool
E 101-45124-100 SALARIES - PART TIME $29,250.00 $35,721.72 $36,970.00 $24,212.08 $38,818.50 E 101-45124-101 SALARIES - REGULAR $7,600.00 $2,919.89 $1,530.00 $2,620.22 $1,606.50 E 101-45124-102 SALARIES - OVERTIME $1,530.00 $1,473.76 $1,530.00 $833.19 $1,606.50 E 101-45124-121 PERA - EMPLOYER SHARE $680.00 $300.83 $270.00 $253.46 $270.00 E 101-45124-122 FICA - EMPLOYER SHARE $2,930.00 $3,033.02 $3,133.00 $2,102.61 $3,133.00 E 101-45124-130 INSURANCE - MED/DENT/LIFE/ $3,020.00 $830.19 $645.00 $1,051.19 $645.00 E 101-45124-150 INSURANCE - WORKERS COMP $1,780.00 $2,362.00 $1,780.00 $935.00 $1,780.00 E 101-45124-210 OPERATING SUPPLIES & EXPE $2,500.00 $1,980.80 $2,500.00 $1,409.77 $2,500.00 E 101-45124-216 CHEMICALS $3,000.00 $2,804.31 $4,000.00 $3,807.65 $5,000.00 E 101-45124-250 MERCHANDISE FOR RESALE $2,500.00 $3,906.24 $2,500.00 $1,708.60 $2,500.00 E 101-45124-311 CONFERENCE & TRAINING $1,100.00 $1,140.00 $1,200.00 $936.06 $1,200.00 E 101-45124-321 UTILITIES-PHONE/INTERNET/ $755.00 $827.64 $755.00 $665.43 $755.00 E 101-45124-331 TRAVEL EXPENSE $0.00 $0.00 $0.00 $122.20 $0.00 E 101-45124-339 PAY PAL FEES $0.00 $0.00 $0.00 $3.87 $0.00 E 101-45124-340 ADVERTISING $180.00 $129.60 $180.00 $73.50 $180.00 E 101-45124-360 INSURANCE - PROPERTY/LIABI $3,080.00 $3,889.17 $3,450.00 $0.00 $3,450.00 E 101-45124-381 UTILITIES-ELECTRIC & WATER $5,480.00 $6,625.99 $5,480.00 $2,361.54 $5,480.00 E 101-45124-383 UTILITIES-NATURAL GAS $2,170.00 $8,286.18 $5,500.00 $2,547.21 $5,500.00 E 101-45124-384 UTILITIES-REFUSE/RECYCLIN $100.00 $0.00 $100.00 $0.00 $100.00 E 101-45124-385 UTILITIES-SEWER CHARGES $3,910.00 $4,468.62 $3,910.00 $2,142.13 $3,910.00 E 101-45124-400 REPAIRS AND MAINT $5,000.00 $3,727.91 $5,000.00 $970.51 $5,000.00 E 101-45124-418 UNIFORMS $800.00 $554.00 $800.00 $815.27 $850.00 E 101-45124-429 PERMITS AND LICENSES $900.00 $870.00 $900.00 $870.00 $900.00 115 09/06/23 3:06 PM Page 4 2022 2022 2023 2023 2024 O Account Last Dim Descr Budget Amt Budget YTD Amt Budget E 101-45124-430 MISCELLANEOUS $300.00 $31.07 $300.00 $45.10 $300.00 E 101-45124-501 CAPITAL OUTLAY $0.00 $0.00 $0.00 $6,361.50 $0.00 E 101-45124-740 TRANSFER TO CAPITAL FUND $35,000.00 $35,000.00 $35,000.00 $0.00 $35,000.00 DEPT 45124 SWIMMING POOL $113,565.00 $120,882.94 $117,433.00 $56,848.09 $120,484.50
Dept 45200 Parks
E 101-45200-101 SALARIES - REGULAR $27,050.00 $25,772.27 $25,005.00 $15,604.04 $26,225.25 E 101-45200-102 SALARIES - OVERTIME $1,530.00 $1,310.02 $1,530.00 $758.68 $1,606.50 E 101-45200-121 PERA - EMPLOYER SHARE $2,140.00 $1,936.15 $1,885.00 $1,227.20 $1,885.00 E 101-45200-122 FICA - EMPLOYER SHARE $2,190.00 $1,911.20 $2,030.00 $1,220.69 $2,030.00 E 101-45200-130 INSURANCE - MED/DENT/LIFE/ $9,940.00 $8,781.75 $9,660.00 $6,375.99 $10,332.00 E 101-45200-150 INSURANCE - WORKERS COMP $760.00 $1,917.00 $760.00 $449.00 $760.00 E 101-45200-210 OPERATING SUPPLIES & EXPE $1,800.00 $2,062.31 $2,000.00 $829.17 $2,000.00 E 101-45200-212 MOTOR FUELS, LUBES, ADDITI $700.00 $1,112.43 $1,200.00 $211.33 $1,200.00 E 101-45200-360 INSURANCE - PROPERTY/LIABI $4,230.00 $4,327.29 $4,738.00 $0.00 $4,738.00 E 101-45200-381 UTILITIES-ELECTRIC & WATER $1,260.00 $901.53 $1,260.00 $828.90 $1,260.00 E 101-45200-383 UTILITIES-NATURAL GAS $1,050.00 $609.26 $1,050.00 $426.19 $1,050.00 E 101-45200-385 UTILITIES-SEWER CHARGES $270.00 $223.40 $160.00 $71.74 $160.00 E 101-45200-400 REPAIRS AND MAINT $3,000.00 $8,092.21 $3,000.00 $464.99 $3,000.00 E 101-45200-606 CAPITAL LEASE PRINCIPAL $0.00 $0.00 $3,823.00 $3,822.41 $3,823.00 E 101-45200-619 CAPITAL LEASE INTEREST $0.00 $0.00 $388.00 $387.66 $388.00 E 101-45200-740 TRANSFER TO CAPITAL FUND $15,000.00 $15,000.00 $15,000.00 $0.00 $15,000.00 DEPT 45200 PARKS $70,920.00 $73,956.82 $73,489.00 $32,677.99 $75,457.75
Dept 45300 Gunderson House
E 101-45300-314 MANAGEMENT FEES $2,500.00 $2,500.00 $2,500.00 $0.00 $2,500.00 E 101-45300-360 INSURANCE - PROPERTY/LIABI $3,500.00 $4,981.05 $3,500.00 $0.00 $3,500.00 E 101-45300-400 REPAIRS AND MAINT $500.00 $96.88 $500.00 $118.88 $500.00 E 101-45300-740 TRANSFER TO CAPITAL FUND $8,000.00 $8,000.00 $8,000.00 $0.00 $8,000.00 DEPT 45300 GUNDERSON HOUSE $14,500.00 $15,577.93 $14,500.00 $118.88 $14,500.00
Dept 45400 Community Garden
E 101-45400-210 OPERATING SUPPLIES & EXPE $0.00 $5,326.64 $0.00 $19.99 $0.00 DEPT 45400 COMMUNITY GARDEN $0.00 $5,326.64 $0.00 $19.99 $0.00 FUND 101 GENERAL FUND $1,481,075.00 $1,624,838.32 $1,509,672.00 $886,812.17 $1,616,222.95
Fund 202 Capital Outlay
Dept 48100 Gen Govmnt Capital Outlay
E 202-48100-501 CAPITAL OUTLAY $12,000.00 $0.00 $0.00 $53,200.00 $0.00 DEPT 48100 GEN GOVMNT CAPITAL OUTLAY $12,000.00 $0.00 $0.00 $53,200.00 $0.00
Dept 48200 Public Safety Capital Outlay
E 202-48200-501 CAPITAL OUTLAY $25,825.00 $37,201.41 $0.00 $0.00 $0.00 E 202-48200-719 TRANSFER-INTERFUND $52,430.00 $0.00 $0.00 $0.00 $0.00 DEPT 48200 PUBLIC SAFETY CAPITAL OUTLAY $78,255.00 $37,201.41 $0.00 $0.00 $0.00
Dept 48300 Streets & Hwy Capital Outlay
E 202-48300-501 CAPITAL OUTLAY $25,000.00 $69,686.20 $0.00 $0.00 $0.00 E 202-48300-719 TRANSFER-INTERFUND $44,675.00 $48,778.40 $0.00 $0.00 $0.00 DEPT 48300 STREETS & HWY CAPITAL OUTLAY $69,675.00 $118,464.60 $0.00 $0.00 $0.00
Dept 48500 Culture & Rec Capital Outlay
E 202-48500-501 CAPITAL OUTLAY $10,000.00 $0.00 $0.00 $2,481.68 $0.00 DEPT 48500 CULTURE & REC CAPITAL OUTLAY $10,000.00 $0.00 $0.00 $2,481.68 $0.00 FUND 202 CAPITAL OUTLAY $169,930.00 $155,666.01 $0.00 $55,681.68 $0.00
Fund 203 Fire
Dept 42200 Fire
E 203-42200-119 ADMIN FEE- FIRE & RESCUE $250.00 $135.00 $250.00 $0.00 $250.00 E 203-42200-150 INSURANCE - WORKERS COMP $5,500.00 $5,168.00 $5,500.00 $2,711.00 $5,500.00 E 203-42200-210 OPERATING SUPPLIES & EXPE $3,500.00 $2,955.64 $3,500.00 $718.42 $3,500.00 116 09/06/23 3:06 PM Page 5 2022 2022 2023 2023 2024 O Account Last Dim Descr Budget Amt Budget YTD Amt Budget E 203-42200-212 MOTOR FUELS, LUBES, ADDITI $1,500.00 $2,997.85 $2,000.00 $1,397.71 $2,500.00 E 203-42200-301 AUDITING $3,000.00 $0.00 $3,000.00 $0.00 $3,000.00 E 203-42200-305 MEDICAL $2,600.00 $1,200.00 $2,600.00 $5,285.00 $2,600.00 E 203-42200-321 UTILITIES-PHONE/INTERNET/ $2,755.00 $2,997.67 $2,755.00 $1,977.74 $2,755.00 E 203-42200-323 PAGERS/MAINTENANCE $1,600.00 $1,762.92 $1,600.00 $0.00 $2,000.00 E 203-42200-331 TRAVEL EXPENSE $350.00 $0.00 $350.00 $453.26 $350.00 E 203-42200-341 FIRE DEPT PRACTICE MEALS $2,000.00 $2,916.88 $2,000.00 $1,239.75 $2,500.00 E 203-42200-342 TRAINING FEES $15,000.00 $3,835.00 $13,000.00 $7,500.00 $13,000.00 E 203-42200-343 STATE CONVENTION EXPENSE $2,500.00 $0.00 $0.00 $0.00 $0.00 E 203-42200-344 BANQUETS/SPECIAL EVENTS $500.00 $998.59 $1,500.00 $1,150.00 $2,500.00 E 203-42200-360 INSURANCE - PROPERTY/LIABI $5,580.00 $9,180.55 $6,250.00 $0.00 $6,250.00 E 203-42200-381 UTILITIES-ELECTRIC & WATER $5,375.00 $4,685.93 $5,375.00 $2,298.39 $5,375.00 E 203-42200-383 UTILITIES-NATURAL GAS $3,130.00 $5,884.99 $6,000.00 $4,023.31 $6,000.00 E 203-42200-384 UTILITIES-REFUSE/RECYCLIN $585.00 $652.96 $585.00 $233.15 $585.00 E 203-42200-385 UTILITIES-SEWER CHARGES $780.00 $973.94 $850.00 $514.01 $850.00 E 203-42200-400 REPAIRS AND MAINT $10,000.00 $12,481.86 $12,000.00 $2,262.13 $12,000.00 E 203-42200-418 UNIFORMS $20,000.00 $7,767.93 $20,000.00 $20,372.29 $56,000.00 E 203-42200-419 STATE AID FORWARD TO FIRE $26,000.00 $30,252.29 $26,000.00 $30,252.29 $26,000.00 E 203-42200-430 MISCELLANEOUS $1,000.00 $935.95 $1,000.00 $0.00 $1,000.00 E 203-42200-433 DUES AND SUBSCRIPTIONS $1,200.00 $1,215.00 $1,200.00 $295.00 $1,200.00 E 203-42200-491 K. FIRE RELIEF ASSOC. DONAT $8,000.00 $8,000.00 $10,000.00 $0.00 $10,000.00 E 203-42200-501 CAPITAL OUTLAY $0.00 -$21,620.00 $0.00 $0.00 $0.00 E 203-42200-520 REPAIRS - BLDG & STRUCTUR $0.00 $3,030.24 $1,500.00 $0.00 $1,500.00 E 203-42200-606 CAPITAL LEASE PRINCIPAL $0.00 $42,973.14 $17,824.78 $17,824.78 $17,824.78 E 203-42200-619 CAPITAL LEASE INTEREST $0.00 $266.86 $3,795.22 $3,795.22 $3,795.22 E 203-42200-740 TRANSFER TO CAPITAL FUND $64,500.00 $72,000.00 $64,500.00 $0.00 $64,500.00 DEPT 42200 FIRE $187,205.00 $203,649.19 $214,935.00 $104,303.45 $253,335.00
Dept 42270 First Responders
E 203-42270-210 OPERATING SUPPLIES & EXPE $1,000.00 $2,091.35 $1,000.00 $26.99 $1,000.00 E 203-42270-212 MOTOR FUELS, LUBES, ADDITI $500.00 $705.64 $500.00 $323.66 $1,000.00 E 203-42270-311 CONFERENCE & TRAINING $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 E 203-42270-360 INSURANCE - PROPERTY/LIABI $220.00 $404.00 $246.00 $0.00 $246.00 E 203-42270-400 REPAIRS AND MAINT $1,000.00 $0.00 $1,200.00 $0.00 $1,200.00 E 203-42270-433 DUES AND SUBSCRIPTIONS $400.00 $0.00 $400.00 $0.00 $400.00 E 203-42270-740 TRANSFER TO CAPITAL FUND $5,000.00 $5,000.00 $5,000.00 $0.00 $5,000.00 DEPT 42270 FIRST RESPONDERS $10,120.00 $10,200.99 $10,346.00 $2,350.65 $10,846.00 FUND 203 FIRE $197,325.00 $213,850.18 $225,281.00 $106,654.10 $264,181.00
Fund 204 Library
Dept 45500 Library
E 204-45500-100 SALARIES - PART TIME $26,150.00 $1,376.05 $35,657.00 $18,964.75 $38,160.00 E 204-45500-101 SALARIES - REGULAR $61,260.00 $87,687.53 $54,215.00 $31,698.27 $57,215.00 E 204-45500-121 PERA - EMPLOYER SHARE $6,370.00 $6,411.60 $6,603.00 $3,762.49 $6,930.00 E 204-45500-122 FICA - EMPLOYER SHARE $6,690.00 $6,411.13 $6,875.00 $3,727.15 $7,253.00 E 204-45500-130 INSURANCE - MED/DENT/LIFE/ $36,440.00 $29,978.85 $28,610.00 $17,424.32 $29,510.00 E 204-45500-150 INSURANCE - WORKERS COMP $470.00 $443.00 $470.00 $223.00 $600.00 E 204-45500-210 OPERATING SUPPLIES & EXPE $1,200.00 $1,677.85 $1,500.00 $1,407.59 $2,000.00 E 204-45500-300 AUTOMATION $8,000.00 $7,849.50 $8,200.00 $5,228.14 $5,600.00 E 204-45500-311 CONFERENCE & TRAINING $250.00 $0.00 $250.00 $0.00 $150.00 E 204-45500-321 UTILITIES-PHONE/INTERNET/ $1,065.00 $706.13 $1,065.00 $478.06 $1,065.00 E 204-45500-331 TRAVEL EXPENSE $350.00 $0.00 $350.00 $27.51 $300.00 E 204-45500-340 ADVERTISING $50.00 $0.00 $50.00 $0.00 $50.00 E 204-45500-360 INSURANCE - PROPERTY/LIABI $2,520.00 $3,282.98 $2,520.00 $0.00 $2,520.00 E 204-45500-381 UTILITIES-ELECTRIC & WATER $3,665.00 $3,483.95 $3,665.00 $1,601.22 $3,800.00 E 204-45500-383 UTILITIES-NATURAL GAS $1,090.00 $1,341.40 $1,090.00 $665.84 $1,090.00 E 204-45500-385 UTILITIES-SEWER CHARGES $640.00 $687.17 $640.00 $367.94 $750.00 E 204-45500-400 REPAIRS AND MAINT $250.00 $63.48 $250.00 $0.00 $250.00 E 204-45500-410 LEASE $800.00 $634.95 $800.00 $420.48 $800.00 117 09/06/23 3:06 PM Page 6 2022 2022 2023 2023 2024 O Account Last Dim Descr Budget Amt Budget YTD Amt Budget E 204-45500-430 MISCELLANEOUS $50.00 $137.54 $50.00 $0.00 $50.00 E 204-45500-433 DUES AND SUBSCRIPTIONS $400.00 $416.40 $400.00 $204.85 $400.00 E 204-45500-570 OFFICE EQUIPMENT PURCHAS $1,200.00 $1,029.12 $1,200.00 $1,219.83 $1,200.00 E 204-45500-590 BOOKS $22,500.00 $22,860.62 $22,500.00 $13,306.33 $22,500.00 DEPT 45500 LIBRARY $181,410.00 $176,479.25 $176,960.00 $100,727.77 $182,193.00 FUND 204 LIBRARY $181,410.00 $176,479.25 $176,960.00 $100,727.77 $182,193.00