Kenyon City Council, September 12, 2023

The meeting opened with the Pledge of Allegiance.

Citizen Comment

Beth Giese, Kenyon-Wanamingo Superintendent, introduced herself. She stated that the school is working hard to increase enrollment. If any projects come up that the school could help with, they would love to collaborate with us.

Adopt Agenda

Consent Agenda

Presentations / Public Hearings / Recognitions / Prolamations

Brandi Kyllo – Year-End Pool Update

Brandi Kyllo gave a recap of the 2023 pool season. The job description for the assistant manager is being rewritten for next year. Private lessons were a big hit this year. Rate increases are being looked at for next year.

Cora Boelman – CEDA Update and City Entrance Sign

Cora Boelman stated that a group of Mankato State University students were in town last week to help with some planning at the Depot Park. A public survey is in process to see what features Kenyon residents would like to see at the park. Boelman stated that she has had contact with potential businesses that have expressed interest in the Business Park.

Engineering

2023 Street Improvements Engineer Olinger reviewed the status of the street maintenance project. The contractor showed up unexpectedly last week to do some preliminary work. The street work should start in a week or two.

Pearl Creek & Gates Avenue Utility Improvements

Engineer Olinger updated the Council on the Pearl Creek Sanitary Sewer project. He stated that the contractor has indicated they will start the project on Thursday or Friday this week.

Trail Connection Discussion

Engineer Olinger reviewed the process to begin planning for possible trails in the city. A committee would need to be established to determine the process on how to move forward. There are partial grants available, but they require pre-planning before applying. Establishing a committee will be added to the Park and Rec agenda for October. 8 Community Entrance Sign Engineer Olinger reviewed the quotes received for installing a "Kenyon" entrance sign. He stated that approval of resolution 2023-20 was required for MNDOT issuance of right-of-way permit for installation of a highway sign. Vahlsing will bring more information on the actual sign to the October meeting. Resolution 2023-20: Entering into a Limited Use Agreement with the State of Minnesota, Department of Transportation

Legal

None

Old Business

City/KMU Compensation Study

Administrator Vahlsing stated that two proposals for compensation studies were received. The quotes received were from Bjorkland Compensation Consulting for $5440 and Abdo and Associates for $18,300 - $19.900. The study would evaluate existing city employment positions and compare pay rates with area and similar sized cities.

New Business

Lacey's Kitchen & Cocktails Liquor License Renewal

Approve Purchase of 40-foot Steel Storage Container – Public Works Dept. Public Works Director Ehrich requested Council approval to purchase a 40'x8' storage container. The cost would be $8500.

Lot Split Request – CFS

Attorney Riggs stated that CFS had applied for a lot split at 806 2nd Street. The split portion of the property would be sold to Robert Kyllo. He would like to use the new parcel to expand his auto repair business. Resolution 2023-22 – Authorizing Minor Subdivision and Lot Combination CFS

Resolution 2023-21: Adopting the 2024 Preliminary Budget and Levy

Administrator Vahlsing stated that the proposed budget and levy were reviewed at the Council work session on September 6. It was decided to set the maximum levy at 8%. The preliminary maximum levy certification resolution must be submitted to Goodhue County by the end of September. The final levy must be adopted by the end of December. The levy can be lowered between now and the end of the year, but it cannot be increased.

Schedule of Upcoming Meetings

KMU Meeting: Tuesday, September 19th @ 4:00 p.m. City Council Meetings: Tuesday, October 10th @ 7 p.m.

Council And Staff General Comments

Council member Bailey was happy to see we were working on trails.

Mayor Henke commented that Rose Fest went well and thanked everyone for their work to make it happen.

City Administrator Vahlsing welcomed Whitney Kyllo.

Council member Sjolander thanked Wayne and crew for all that they do and is glad a compensation study was being done for employees.

Holli Gudknecht, Administrative Assistant Douglas Henke, Mayor

AGENDA ITEM NO. VII.A

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Engineering

ITEM TYPE: Engineering

Agenda Section: Engineering

SUBJECT: 2023 Street Improvement project

1. Project Update 2. Approve Pay Request 1 – BMI Inc -$20,612.39

SUGGESTED ACTION: The City Engineer will provide an update on the Street Improvement

project. He is also requesting approval of pay request 1 on the amount of $20,612.39 for BMI Inc. See information attached below for more information. MOTION NEEDED

Attachments:

01.1_2023 Street Improvements.pdf 01.2_Street Poject_Pay App No. 1.pdf

11 2023 Street Improvements

As of the date of this letter, workers have completed various curb removal and replacements, inlet structure repairs, and other miscellaneous concrete work. On Monday 10/9, the contractor will mill/remove blacktop in 7 th St, State, Washington and 8th St. The remainder of the week will be used to grade streets and prepare for pavement. Paving is currently scheduled for the week of 10/16.

The attached pay estimate includes work completed through the end of September.

Requested Action:  Approve Pay Estimate 1 to Bituminous Materials, Inc. ($20,612.39)

H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\01.1_2023 Street Improvements.docx

Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340 Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A Project: 2023 STREET IMPROVEMENTS Contract: N/A Application No.: 1 Application Date: 10/10/2023 Application Period: From 9/19/2023 to 9/29/2023 1. Original Contract Price $ 450,693.95 2. Net change by Change Orders $ - 3. Current Contract Price (Line 1 + Line 2) $ 450,693.95 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 21,697.25 5. Retainage a. 5% X $ 21,697.25 Work Completed $ 1,084.86 b. X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 1,084.86 6. Amount eligible to date (Line 4 - Line 5.c) $ 20,612.39 7. Less previous payments 8. Amount due this application $ 20,612.39 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.

Contractor: BITUMINOUS MATERIALS INC

Signature: Date: Name: PAT HESELTON Title: Project Manager

Recommended by Engineer Approved by Owner

By: By: Name: DEREK OLINGER, PE Name: MARK VAHLSING Title: CITY ENGINEER Title: CITY ADMINISTRATOR Date: Date:

EJCDC C-620 Contractor's Application for Payment

(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 13 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340 Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A Project: 2023 STREET IMPROVEMENTS Contract: N/A

Application No.: 1 Application Period: From 09/19/23 to 09/29/23 Application Date: 10/10/23

A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed and % of Estimated Value of Work Materials Value of Difference from Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Bid Estimate Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) Original Contract 1 MOBILIZATION 1.00 LS 20,000.00 20,000.00 - 0.25 5,000.00 5,000.00 25% 15,000.00 2 SAWING CONCRETE PAVEMENT (FULL DEPTH) 60.00 LF 7.00 420.00 - 41.00 287.00 287.00 68% 133.00 3 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 570.00 LF 4.00 2,280.00 - - - - 2,280.00 4 REMOVE CURB AND GUTTER OR VALLEY GUTTER 465.00 LF 9.50 4,417.50 - 327.00 3,106.50 3,106.50 70% 1,311.00 5 REMOVE CONCRETE DRIVEWAY OR WALK 73.00 SY 8.50 620.50 - 39.50 335.75 335.75 54% 284.75 6 REMOVE BITUMINOUS PAVEMENT 545.00 SY 6.75 3,678.75 - - - - 3,678.75 7 EXCAVATION - SUBGRADE 180.00 CY 19.00 3,420.00 - - - - 3,420.00 8 STABILIZING AGGREGATE (CV) 180.00 CY 31.50 5,670.00 - - - - 5,670.00 9 MINOR GRADING & EXCAVATION 11.32 ROAD STA 600.00 6,792.00 - - - - 6,792.00 10 AGGREGATE SURFACING CLASS 2 45.00 TON 23.25 1,046.25 - - - - 1,046.25 11 AGGREGATE BASE REGRADE/REPAIR 80.00 SY 20.50 1,640.00 - - - - 1,640.00 12 BITUMINOUS PATCH SPECIAL 545.00 SY 36.90 20,110.50 - - - - 20,110.50 13 MILL BITUMINOUS SURFACE (2") 3,570.00 SY 2.25 8,032.50 - - - - 8,032.50 14 MILL BITUMINOUS SURFACE (FULL DEPTH) 3,480.00 SY 2.00 6,960.00 - - - - 6,960.00 15 DRILL AND GROUT DOWEL BAR 98.00 EACH 18.00 1,764.00 - - - - 1,764.00 16 BITUMINOUS MATERIAL FOR TACK COAT 489.00 GAL 3.60 1,760.40 - - - - 1,760.40 17 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 1,595.00 TON 97.50 155,512.50 - - - - 155,512.50 18 ADJUST VALVE BOX 10.00 EACH 425.00 4,250.00 - - - - 4,250.00 19 REPLACEMENT VALVE BOX TOP SECTION 4.00 EACH 760.00 3,040.00 - - - - 3,040.00 20 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 1.00 EACH 1,150.00 1,150.00 - 2.00 2,300.00 2,300.00 200% (1,150.00) 21 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 10.00 EACH 2,725.00 27,250.00 - - - - 27,250.00 22 REPLACEMENT FRAME & CASTING 3.00 EACH 685.00 2,055.00 - - - - 2,055.00 23 CAST-IN-PLACE CURB INLET REPLACEMENT 1.00 EACH 1,050.00 1,050.00 - - - - 1,050.00 24 CONCRETE CURB AND GUTTER (ALL TYPES) 365.00 LF 50.00 18,250.00 - - - - 18,250.00 25 TRUNCATED DOMES 8.00 SF 62.50 500.00 - - - - 500.00 26 6" CONCRETE DRIVEWAY/WALK PAVEMENT 120.00 SY 89.00 10,680.00 - - - - 10,680.00 27 7" CONCRETE VALLEY GUTTER 85.00 SY 104.50 8,882.50 - - - - 8,882.50 28 TRAFFIC CONTROL 1.00 LS 3,800.00 3,800.00 - 0.25 950.00 950.00 25% 2,850.00 29 STORM DRAIN INLET PROTECTION 12.00 EACH 215.00 2,580.00 - 4.00 860.00 860.00 33% 1,720.00 30 MINOR ROADSIDE GRADING & TURF RESTORATION 1.00 EACH 3,250.00 3,250.00 - - - - 3,250.00 31 CONSTRUCTION ALLOWANCE 10,000.00 UNIT 1.00 10,000.00 - - - - 10,000.00 1.01 MOBILIZATION 1.00 LS 3,400.00 3,400.00 - 0.25 850.00 850.00 25% 2,550.00 1.02 REMOVE CURB AND GUTTER 60.00 LF 13.25 795.00 - 60.00 795.00 795.00 100% - 1.03 EXCAVATION - SUBGRADE 85.00 CY 19.00 1,615.00 - - - - 1,615.00 1.04 STABILIZING AGGREGATE (CV) 85.00 CY 33.00 2,805.00 - - - - 2,805.00 1.05 MINOR GRADING & EXCAVATION 4.86 ROAD STA 550.00 2,673.00 - - - - 2,673.00 1.06 MILL BITUMINOUS SURFACE (FULL DEPTH) 1,240.00 SY 2.25 2,790.00 - - - - 2,790.00 1.07 DRILL AND GROUT DOWEL BAR 6.00 EACH 18.00 108.00 - - - - 108.00 1.08 BITUMINOUS MATERIAL FOR TACK COAT 62.00 GAL 3.60 223.20 - - - - 223.20 1.09 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 300.00 TON 97.50 29,250.00 - - - - 29,250.00 1.10 ADJUST VALVE BOX 1.00 EACH 500.00 500.00 - - - - 500.00 1.11 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 1.00 EACH 1,150.00 1,150.00 - 1.00 1,150.00 1,150.00 100% - 1.12 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 1.00 EACH 2,650.00 2,650.00 - - - - 2,650.00 1.13 CONCRETE CURB AND GUTTER (ALL TYPES) 60.00 LF 57.00 3,420.00 - - - - 3,420.00 1.14 STORM DRAIN INLET PROTECTION 1.00 EACH 215.00 215.00 - 1.00 215.00 215.00 100% - 1.15 CONSTRUCTION ALLOWANCE 2,000.00 UNIT 1.00 2,000.00 - - - - 2,000.00 2.01 MOBILIZATION 1.00 LS 3,400.00 3,400.00 - 0.25 850.00 850.00 25% 2,550.00 2.02 REMOVE CURB AND GUTTER 80.00 LF 10.75 860.00 - 104.00 1,118.00 1,118.00 130% (258.00) 2.03 EXCAVATION - SUBGRADE 85.00 CY 18.75 1,593.75 - - - - 1,593.75

EJCDC C-620 Contractor's Application for Payment

Unit Price 1 of 2 (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 14 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.127340 Contractor: BITUMINOUS MATERIALS INC Agency's Project No.: N/A Project: 2023 STREET IMPROVEMENTS Contract: N/A

Application No.: 1 Application Period: From 09/19/23 to 09/29/23 Application Date: 10/10/23

A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed and % of Estimated Value of Work Materials Value of Difference from Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Bid Estimate Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) 2.04 STABILIZING AGGREGATE (CV) 85.00 CY 33.00 2,805.00 - - - - 2,805.00 2.05 MINOR GRADING & EXCAVATION 4.73 ROAD STA 550.00 2,601.50 - - - - 2,601.50 2.06 MILL BITUMINOUS SURFACE (FULL DEPTH) 1,210.00 SY 2.00 2,420.00 - - - - 2,420.00 2.07 DRILL AND GROUT DOWEL BAR 15.00 EACH 18.00 270.00 - - - - 270.00 2.08 BITUMINOUS MATERIAL FOR TACK COAT 61.00 GAL 3.60 219.60 - - - - 219.60 2.09 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 295.00 TON 97.50 28,762.50 - - - - 28,762.50 2.10 ADJUST FRAME & CASTING (STORM SWR CURB INLET) 3.00 EACH 1,150.00 3,450.00 - 3.00 3,450.00 3,450.00 100% - 2.11 ADJUST FRAME & CASTING (MH - DONUT CUTOUT) 1.00 EACH 2,650.00 2,650.00 - - - - 2,650.00 2.12 CONCRETE CURB AND GUTTER (ALL TYPES) 80.00 LF 57.00 4,560.00 - - - - 4,560.00 2.13 STORM DRAIN INLET PROTECTION 3.00 EACH 215.00 645.00 - 2.00 430.00 430.00 67% 215.00 2.14 CONSTRUCTION ALLOWANCE 2,000.00 UNIT 1.00 2,000.00 - - - - 2,000.00 - - - - - - - Original Contract Totals $ 450,693.95 $ - $ 21,697.25 $ - $ 21,697.25 5% $ 428,996.70

EJCDC C-620 Contractor's Application for Payment

Unit Price 2 of 2 (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 15 AGENDA ITEM NO. VII.B

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Engineering

ITEM TYPE: Engineering

Agenda Section: Engineering

Subject:

Establishment of Trail Committee

SUGGESTED ACTION: The Park Board met on Monday October 2 and approved the

establishment of a Trail Committee. The purpose of the committee will be to identify types and areas of possible future trails. Members for the committee are now being sought. City Engineer Olinger will discuss the committee process further at the meeting. A summary of the process that other communities have used is described in a memo attached below. This item is presented for information only.

Attachments:

03.1_Trail Update.pdf Trail Committee Plan.pdf City Map.pdf

Trail Connection Discussion

On October 2nd, the Parks Board met and discussed overall process and next steps for continued planning on a future trail in Kenyon.

The board will likely appoint a 5+ person committee to organize the trail. The board wishes to fill committee seats with community members which can represent a few different demographics and/or areas of Kenyon. Overall goals for moving forward will be established once the new committee is established and the committee is full represented.

An initial outreach campaign from the committee will provide the City with a good understanding the public's desire for a trail, locations, connection points, and other details that only future users will know. We discussed several methods and ideas for doing this; however, the purpose will be project education and gathering support.

Some very high level thoughts on locations and key destinations were discussed; however, most of this planning will not be necessary until after the committee is formed and outreach is underway.

Handouts from the meeting are included on the following pages.

Requested Actions:  None – For discussion Only

H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\03.1_Trail Update.docx

Park Board Handout Trail Connection Discussion Meeting Goals  Committee plan & recruitment  Begin Outreach Discussion o Key Groups & Outreach plan o Outreach Quantity & Timeline  Open Forum (Dream Discussion)

Major Steps

1. Establish needs and goals  Community Input, Gather Support, Identify key drivers for project  Review & Document all outreach 2. Identify opportunities and barriers – discuss later  Routes, Costs. Funding options 3. Execute – Discuss later  Secure Funding, Plan & Build  Can be done in steps (big or small)

Committee Formation – critical/high involvement

 Council, Park Board  School  Business/Downtown  Certain Types of trail users (walkers, bikers, etc)  Resident of Orig. Town vs Whitetail/Trondheim Area  Other Culture groups

Outreach Planning

Key Demographics for future outreach  Need help to develop community profile? or establish on own?

Age Groups – how to connect Cultural Demographics

 Kids, Teens  Young/Middle/Older Adults

Community Input – primary goal is to ask questions from each of the target groups above  Online Surveys, mailed surveys  Pop-up events, Meeting in a box  Community workshops/open house, target small group meetings  Meeting in a box

Identify and Build Agency Stakeholder list

 Landowners – identify & discuss as early as possible  County & MnDOT – if routes in their R/W  MnDNR – Water Crossings

H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\2023-10-02 Parks Meeting\Trail Agenda.docx

CityofMap City Points Interest

Trondheim/Whitetail Ridge

Neighborhood

Legend P Private Property C City Property S State Property KW School Property

Snowmobile Trail

Other City Access Route Trondheim Park Neighborhood Limits S P Public Park/Destination S P/C KW School Site C Central Business District P P

C P Riverside Park P C P C

C

C

Grocery West Store P P Park P

Depot Park

KW Gunderson Nature House Vets Park Center

KW

School Athletic Fields

September 1, 2023 1:6,480 Goodhue County Roads 0 0.05 0.1 0.2 mi CEM; ; OCTY; OCRLN; CTRLN 0 0.1 0.2 0.4 km CSAHP; CRP SHWY Parcels ArcGIS WebApp Builder 19 20 21 22 AGENDA ITEM NO. VII.C

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Engineering

ITEM TYPE: Engineering

Agenda Section: Engineering

Subject:

MNDOT Local Road Improvement Program Grant Application

1. Approve preparation of LRIP Grant Application

SUGGESTED ACTION: The City Engineer will provide a summary of the MNDOT Local

Road Improvement Program. This program provides funding up $1.5 million for eligible road projects. The program might be a good fit for 6th Street. If approved the project would have to be completed by 2026. Further information is contained in the attached memo below. The estimated cost for Bolton and Menk to prepare an application for the program would $2800. MOTION NEEDED

Attachments:

04.1_LRIP Grant.pdf

Local Road Improvement Program Grant Application

Over the last several years of updates to the infrastructure management plan, the need for significant improvements to 6 th Street on the south side of the school has been growing.

The Local Road Improvement Program is one of very few funding opportunities that offers grant opportunity for surface improvements on local roads. For the 2023 solicitation, the legislature has appropriated over $100 million in funding which is split amongst counties, large cities, small cities and townships. These grants are very competitive, but the 6 th Street project meets the program eligibility requirements for "routes of regional significance".

We can apply for up to $1.5 million. If awarded, the project would need to be built by 2026 and would require sponsorship with Goodhue County. This program typically only comes around every few years and it can take a few cycles to be awarded, even with good scoring. For this reason, it would be appropriate to apply now.

Most of the application process is pulling together a cost estimate and figures. Between this and the actual online application, total engineering time should be 35 hours or less ($2,800 @ reduced rates). Some additional time from CEDA or other city staff would also be necessary to gather letters of support from the school, businesses and other stakeholders.

Additional information can be found here: LRIP - State Aid - MnDOT

Huseth Street

Spring Street

6th Street

Requested Action:  Motion directing Bolton & Menk & staff to prepare LRIP grant application

H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\04.1_LRIP Grant.docx

AGENDA ITEM NO. VIII.A

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Legal

ITEM TYPE: Legal

Agenda Section: Legal

SUBJECT: Lot Combination: Nicole Boyum

-Resolution 2023-23: Approving Lot Combination (Boyum)

SUGGESTED ACTION: Nicole Boyum has applied for a combination of two adjoining parcels (PID's 66.160.0330 and 66.160.0400) that she owns on Trondheim Road. They are both zoned R-1. Parcel 0400 is a small non-conforming lot. The combination will create one conforming lot. Further information is attached below.

Attachments:

DOC100623.pdf DOC100623-001.pdf

25 26 27 28 29 30 31 AGENDA ITEM NO. X.A

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Administration

ITEM TYPE: Old Business

Agenda Section: Old Business

Subject:

Community Entrance Sign

SUGGESTED ACTION: Continuation of discussion from September Council meeting. We are

still attempting to get some examples from Precision Signs. Attached are some examples from Schad Tracy, also below are the original quotes. We have requested updated quotes from both companies but have not received anything to date. MOTION MAY BE NEEDED

Attachments:

04.2_Sign_Quotes-Drawings-reduced.pdf Echelon.png Mahn Funeral.jpg Sargent's2.png The Lodge2.png

32 9/5/23, 10:41 AM CEDA Mail - Monument Estimate-Kenyon

Cora Boelman <cora.boelman@cedausa.com>

Monument Estimate-Kenyon Anderson Memorial Quote

Scott Oesterle <rochestergranite.scott@gmail.com> Wed, Aug 10, 2022 at 5:55 PM

To: Cora Boelman <cora.boelman@cedausa.com>

Cora Boelman,

Sorry for the delay in getting back to you. I have pricing for you for the Black Granite engraved and delivered to the location of the signs foundation. The price does not include the changeable panel, as we do not know exactly what you want there, We can recess the area if needed. Also we can paint the lettering for "Boulevard of Roses" red but we can't guarantee the paint will last. We can engrave it like the other lettering and it would stand out better against the black granite with natural contrast. The design as shown in your drawing with the outline sawed out of the top part of the state, 8 foot by 4 foot 7 inch, polished and then engraved as shown on front and back . = $25,653.00 Another option would be a 8 foot by 4 foot 7 inch black granite rectangular with the state shape engraved in the side only, along with the lettering. = $23,873.00 We presume you would be tax exempt. We would recommend the masonry contract leave a slot on the vertical side for the granite to be mortared into. The bottom of the granite would be drilled for stainless steel rods that would need to be embedded into the masonry base. The base and setting of the granite into it would be the responsibility of the masonry contractor. The quarry has indicated it will take a minimum of 8 months to receive the granite from India. Please let me know if you have any questions and how you would like to proceed

Scott Oesterle

Anderson Memorials [Quoted text hidden]

https://mail.google.com/mail/u/0/?ik=c10a441f93&view=pt&search=all&permmsgid=msg-f:1740816667802919683&simpl=msg-f:1740816667802919683 33 1/1 9/5/23, 10:41 AM CEDA Mail - City sign

Cora Boelman <cora.boelman@cedausa.com>

City sign Lewiston Memorial Quote

Jennifer Matzke <jmatzke@lewistonmonument.com> Tue, Aug 23, 2022 at 12:48 PM

To: Cora Boelman <cora.boelman@cedausa.com>

Hi Cora, I have some pricing for you on the city sign. The dimensions I figured are as follows:

96" x 8" x 56" all polished, and dowelled at bottom joint, solid black granite $20,500.00

96" x 6" x 56" all polished, and dowelled at bottom joint, solid black granite $17, 500.00

96" x 4" x 56" all polished, and dowelled at bottom joint, solid black granite $14,500.00

These prices would include the lettering, delivery, and installation. We would also prepare a sketch (layout) for approval. Please let me know if you have any questions, or if you need any different pricing.

Thank you, have a great day!

Jennifer Matzke

Memorial Specialist Lewiston Monument Co. 1-800-760-2977 507-458-8507 (cell)

"Enjoy each day as a gift from God!" [Quoted text hidden]

https://mail.google.com/mail/u/0/?ik=c10a441f93&view=pt&search=all&permmsgid=msg-f:1741975094660974392&simpl=msg-f:1741975094660974392 34 1/1 PROPOSAL SUBMITTED TO: City of Kenyon BILLING ADDRESS - STREET: 709 2nd St CITY, STATE & ZIP CODE: Kenyon, MN 55946 JOB SITE ADDRESS - STREET: CITY, STATE & ZIP CODE: PHONE: CELL: FAX: 507-789-6415 Main Office: EMAIL: mvahlsing@cityofkenyon.com 1000 10th Dr SE - Austin, MN 55912 CONTACT Phone: 507-437-7440 NAME: Mark Vahlsing SALES REP: DATE: www.precisionsigns.net Bruce Beeman 7-29-22 We hereby propose to furnish material and labor necessary for the completion of: JC-072722-01-A 1 Qty custom shaped, Double sided internally LED illuminated Monument sign with routed aluminum faces and a divider bar. Custom decorative skirt made from aluminum and faux brick UL listed. Price includes installation. $21,859.45 JC-072722-01-B 1 Qty custom shaped, Double sided non LED illuminated Monument sign with aluminum faces and a divider bar. Custom decorative skirt made from aluminum and faux brick UL listed. Price includes installation. $19,355.60

Note: Price does not include permits, permit acquisition, stamped engineered drawings, landscaping, or sprinkler system repair. Price is based on ideal digging conditions. Encountering rock, buried debris, frozen ground, untraversable landscape or poor access will add to installation costs.

50% deposit due upon order and remaining balance due upon completion. 3% fee for credit card payment.

We hereby propose to furnish material and labor - complete in accordance with above specifications, for the sum of: See above for details Dollars Note: This proposal may be withdrawn Authorized by us if not accepted within 30 _____ days. Signature Date 7-29-22

ACCEPTANCE OF PROPOSAL. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. NONPAYMENT: REMOVAL OF SIGN. Customer hereby agrees in advance that if payment is not received as Signature: ________________________________DATE____/____/____ provided in this contract, Precision Signs LLC. shall have the right during regular business hours to enter upon customer's premises and remove the sign without notice. Deposit Received: $_______________________ DATE____/____/____ 35 Large Access rigid face DS cross section detail 5

4 6 3 7 2 8 1 9

1. Routed face Side A Side B 2. acrylic backer 3. Drain Channel 4. 2.5" Flat Retainer 5. Channel support 6. Large C cover 10'-0" 7. Large Access Frame 8'-0" 8. High Output Sockets 9. LED Lamps 10.

Qty: 1

4'-7 9/16" # of sides 2

7'-0" BOULEVARD OF ROSES Install notes:

Changeable Panel

OAH- ??? COLORS- Cabinet: Black Faces: White Vinyl: Red

Actual colors may vary slightly from examples shown due to limitations in the printing process. ARTWORK PROPERTY OF PRECISION SIGNS LLC. This is an original unpublished drawing, created by Precision Signs LLC. It is submitted for your personal use in connection with the project being planned for you by Precision Signs LLC. It is not to be shown to anyone outside your organization, nor is it to be used, reproduced, copied or exhibited in any fashion whatsoever. All or any part of this design (excepting registered trademarks) remain the property of Precision Signs LLC. If all or part of this drawing is used without the written consent of Precision Signs LLC., a $500.00 fee will be charged for the purchase of this custom artwork. Re: Ferrin vs. Glades Merc. Co. Fla. 1977

Date:7-27-22 Prepared for: City of Kenyon Sales Rep: Bruce Beeman Designer:Jeremy Christenson Design #: JC-072722-01-A Scale: 1" = 4' Notes: JC-072722-01-A 1 Qty custom shaped, Double sided internally LED illuminated Monument sign with Job Site address: routed aluminum faces and a divider bar. Custom decorative skirt made from aluminum and faux brick, 709 2nd St Kenyon, MN 55946 Phone: 507-789-6415 Contact: Mark Vahlsing 1000 10th Dr SE Ph: 800-769-9535 Austin, MN 55912 www.precisionsigns.net

PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02

Project: City of Kenyon Client: City of Kenyon

709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946

Contact: Cora Boelman - CEDA cora.boelman@cedausa.com

We are pleased to offer this proposal for the following services at the above location.

Project Description: Item Total: 1. Manufacture and install the following signs: $16,512.51

A. Masonry Monument

Size: 10' x 7' Detailed Notes: See Docs and design for illustrations on monument specifics. Sign should be spot lit by others. 1/4" aluminum panel with vinyl lettering on front with 3mm bebond changeable panel with threaded inserts on the bottom portion of sign. ADD white background behind red vinyl "Boulevard of Roses" lettering and white vinyl on backside of sign. Aluminum brick pan painted same red as vinyl above.

. Deposit Rate: 75% Subtotal: $16,512.51 Deposit: $12,384.38 Total: $16,512.51

To better serve our customers and to ensure that your signage orders are processed as quickly as possible, Schad Tracy Signs asks that the following items be returned to your sales representative upon acceptance of the contract: 1. Sales contract, signed and dated 2. Approved layout, signed and dated 3. 75% down payment - MasterCard and Visa accepted, 3.95% convenience fees apply. 4. Permit acquired, with assistance by Schad Tracy, from the city.

Once all 4 items above have been received, production of your sign will begin. Production of signs can take anywhere between 4 to 10 weeks based on type of sign and current production capacity. Fabrication cannot begin

Salesperson: Tom Hansen Buyer____________Seller____________

Page 1 of 4 www.squarecoil.com 37 PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02

Project: City of Kenyon Client: City of Kenyon

709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946

Contact: Cora Boelman - CEDA cora.boelman@cedausa.com

until we receive written approvals from the city and landlord if project requires them. NOTE: IF CITY AND / OR LANDLORD APPROVAL IS REQUIRED, PROJECT WILL NOT PROCEED WITHOUT THEM.

Thank you for giving Schad Tracy Signs the opportunity to earn your business.

Sales contract does not include:

City sign permits, securing of permits, electrical hook up, additional insured. Electrical service on existing sign will be billed at a time and material basis if requested or required. Fuel surcharge. Certified engineering prints and specifications. Minnesota sales tax is included when installed by Schad Tracy Sign, but does not include any out of state tax. Unforeseen obstructions such as wall structures, excess rock, steel, cement, utilities, sprinkler systems, communication lines or any other unforeseen conditions. These items will be billed as additional expenses.

Terms And Conditions

1. All signs MANUFACTURED by Schad Tracy Signs are guaranteed for a period of 1 year or 4380 operating hours from the date of installation or shipment, to be free of defects in materials and workmanship. Defective parts will be replaced, during the first 90 days, without charge for both labor and materials. Defective parts will be replaced, after 90 days up to 12 months, without charge for materials only. THIS WARRANTY DOES NOT APPLY TO: LAMPS, NEON, OR LABOR INCURRED AFTER 90 DAYS, SHIPPING OF DEFECTIVE PARTS, DAMAGE CAUSED BY ACCIDENT, NEGLIGENCE, MISUSE, or FAULTY INSTALLATION BY OTHER THAN SCHAD TRACY. WARRANTY WILL BE VOID IF NOT PAID IN FULL WITHIN 30 DAYS OF INVOICE.

2. This proposal is made for specially constructed equipment and when accepted is not subjected to cancellation. Company shall not be responsible for errors in plans, designs, specifications, or drawings furnished by PURCHASER or for defects caused thereby.

3. The Purchaser agrees to secure all necessary governmental permits, and all necessary permits or approval from the building owner and/or others whose permission is required for the installation of this display. Purchaser assumes all liability with regard to same and all liability, public and otherwise, for damages caused by the display or by reason of it being on or attached to the premises. Purchaser agrees to secure all necessary permission for use of all registered trademarks or copyrights used on the display.

4. Any items not shipped or installed on or before 60 days from contract date will be invoiced in full at the designated contract price, and PURCHASER hereby agrees to pay said invoice within (30) days from invoiced date. It is agreed that storage charges shall accrue

Salesperson: Tom Hansen Buyer____________Seller____________

Page 2 of 4 www.squarecoil.com 38 PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02

Project: City of Kenyon Client: City of Kenyon

709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946

Contact: Cora Boelman - CEDA cora.boelman@cedausa.com

at the rate of one percent (1%) per month of the price of the display commencing at the end of said 60 day period. Company, at its option, may invoice each item called for in the proposal separately upon completion is delayed, or, if for reasons beyond its control completion is delayed, company may invoice for that portion of the work completed during any given month. Under no condition, will any item be held 60 days after completion. In the event that size and weight of any item prohibits storage by Company on its own property, Purchaser must make arrangements for shipments immediately upon completion.

5. Payment for items purchased under the terms of this contract will be made upon receipt of invoices submitted. In the event of payment is not made as agreed, PURCHASER agrees to pay a service charge on past due amounts from the times they are due, thirty (30) days from invoice date, at the rate of one and one-half percent (1 1/2%) per month. In the event this contract is placed for collection or if collected by suit or through any Court, attorney's fees and/or collection service fees will be added.

6. Company will not be responsible for delays in shipments caused by delays created by supplies or transportation services, by labor disputes, or due to any other circumstances beyond it's control.

7. Title to all materials and property covered by this contract shall remain property of Company and shall not be deemed to constitute a part of the realty to which may be attached until the purchase price is paid in full. Company is given an express security interest in said material and property both erected and unerected not with standing the manner in which such personal property shall be annexed or attached to the realty. In the event of default by PURCHASER, including, but not limited to, payment of any amounts due and payable, Company may at once (and without process of law) take possession of and remove, as and when it sees fit and wherever found, all materials used or intended for use in this construction of said equipment and any and all property called for in this contract without being deemed guilty of trespass.

8. NOTICE: Purchaser shall supply to Company as subcontractor, all information required under law in connection with the ownership of the premises for the purpose of notice, by subcontractor, of lien rights.

9. Purchaser is responsible for any and all additional expenses of Company resulting from labor disputes, acts of God, or construction scheduling delays.

10. It is agreed that this contract shall be construed according to the laws of the State of Minnesota. Acceptance by Company is deemed to occur in Minnesota.

11. When this contract is signed by a duly authorized person of each party, all provisions contained herein become integral parts of this contract, and there is no other agreement or understanding of any nature concerning same unless such agreement or understanding, if any, is specifically incorporated here by reference.

Salesperson: Tom Hansen Buyer____________Seller____________

Page 3 of 4 www.squarecoil.com 39 PROPOSAL 220782-02 Date: 09/13/2022 Expires: 10/13/2022 Drawing Numbers: 220782-02

Project: City of Kenyon Client: City of Kenyon

709 2nd Street 709 2nd Street Kenyon, MN 55946 Kenyon , MN 55946

Contact: Cora Boelman - CEDA cora.boelman@cedausa.com

Salesperson: Tom Hansen

Buyer's Acceptance Title Date

Seller's Acceptance Title Date

Page 4 of 4 www.squarecoil.com 40 Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 1/4" Location: Kenyon, MN Sales Rep: Tom Hansen Monument Option 1A Cross Section of Designer: Jack Woodhouse Changeable Panel Drawing Details: Scale: 1/2"= 1'- 0" A Faux stone/brick over Durarock and steel frame B Aluminum cap painted to match 3M 7725-293 Atomic Red Routed aluminum C 3M 7725-10 White vinyl panel D 1/4" aluminum panel Composite aluminum panel E 3M 7725-293 Atomic Red F 3mm changeable Black composite aluminum panel with vinyl graphics Threaded insert

Mounting screw

B 1'-3" 2'-0" 1/4" C D

2"

4'-6"

Boulevard Of Roses

E 7'-0"

Rose Fest Aug. 18-21 F

A B 2"

2'-2" 325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633 10'-0" Lighting provided by client 1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748

Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 Location: Kenyon, MN Sales Rep: Tom Hansen Monument Option 1B or 2B Designer: Jack Woodhouse Drawing Details: Scale: 1/2"= 1'- 0"

Keep star

Add rose BOULEVARD OF R SES

Rose Fest Aug. 18-21

325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633

1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748

Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 Location: Kenyon, MN Sales Rep: Tom Hansen Designer: Jack Woodhouse Monument Back Side For All Options Drawing Details: Scale: 1/2"= 1'- 0"

A 3M 680-10 Reflective White vinyl 3M 680-72 Reflective Red vinyl 3M 680-77 Reflective Green vinyl

A

Come Again

325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633

1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748

Date: 05.17.2023 Drawing: 03 Customer: City of Kenyon Project #: 220782 Location: Kenyon, MN 10'-0" Sales Rep: Tom Hansen Monument Engineered Footing Designer: Jack Woodhouse 2'-0" Drawing Details: Scale: 1/2"= 1'- 0"

4'-6"

7'-0" BOULEVARD OF ROSES

INCH CHANGEABLE COPY 2" 3'-6" Center of cabinet

2'-2"

4"x 4"x 3/16" Square steel tube

9'-7" 7'-5 1/2" x 2'-0" Concrete

7'-5 1/2"

325 Minnesota Ave. N P.O. Box 357 Oronoco, MN 55960 Phone: 507-367-2631 Fax: 507-367-2633

2'-0" 1610 E. Cliff Rd. Burnsville, MN 55337 Phone: 952-894-2421 Fax: 952-894-2748

AGENDA ITEM NO. XI.A

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Fire

ITEM TYPE: New Business

Agenda Section: New Business

SUBJECT: Fire Department SCBA Quotes

SUGGESTED ACTION: Assistant Fire Chief Wayne Ehrich will review quotes for new SCBA

(Breathing apparatus), compressor, tanks and related equipment. The quotes are being presented for discussion at this time. The Fire Department is currently raising money toward the purchase of the SCBA Equipment. There is also $41,000 in the proposed 2024 budget for the equipment. This would come from a portion of the State Public Safety Aid. A copy of the quotes is attached below.

Attachments:

DOC100623-003.pdf

45 46 47 AGENDA ITEM NO. XI.B

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Fire

ITEM TYPE: New Business

Agenda Section: New Business

SUBJECT: Kenyon Firemen's Relief Association Gambling Request

SUGGESTED ACTION: The Fire Relief Association is requesting Council approval to operate

electronic, and paper pull tabs at the Muni. The pull tabs are currently operated by the Kenyon Snow Drifters Club. The request letter and further information on the how the Relief Assocation would propose to operate the charitable gambling funds is attached. They would have to meet the state requirements for operating and donations. Representatives from the Fire Department will be attending the meeting to explain the request further. If the Council wants to approve the Fire Relief Association operating charitable gambling the contract with the Snow drifters would have to be cancelled with 60 day's notice. A new lease with the Fire Relief Association would have to be signed. The Council may also to table taking action on the request if more information would in helpful in making a decision. A work session could be scheduled to review the request further. MOTION MAY BE NEEDED

Attachments:

Relief Association Charitable Gambling Request.pdf

48 49 50 51 52 53 54 AGENDA ITEM NO. XI.C

Agenda Item Summary

CITY COUNCIL AGENDA ITEM REPORT

DATE: October 10, 2023

SUBMITTED BY: Holli Gudknecht, Engineering

ITEM TYPE: Engineering

Agenda Section: New Business

Subject:

Pearl Creek Sewer & Gates Ave Utility Improvements

1. Project update 2. Approve Change Order 1 3. Approve Pay Request 1- BCM Construction- $112,717

SUGGESTED ACTION: The City Engineer will provide an update on the Pearl Creek project. He is also requesting Council approval of Pay Request 1 in the amount of $112,717. MOTION NEEDED

The Contractor BCM Construction is requesting Council approval of Change Order 1 in the amount of $14,800. The Change Order is being requested due to the contractor finding and having to remove unanticipated buried debris. MOTION NEEDED

The pay request, change order and summary are attached below.

Attachments:

02.1_Peark Creek Sewer.pdf 02.3_Pearl Cr Sewer_Pay App No. 1.pdf 02.2_Pearl Cr Sewer_Change Order No. 1.pdf

Pearl Creek Sewer & Gates Ave Utility Improvements

BCM started work for the new sewer in mid-September. Grading work for the lift station site driveway is approximately ½ done and they have also installed the structures for the new wet well and valve vault. BCM is currently installing the sanitary main between the new lift station and Pearl Creek.

During the week of 10/9, Ellingson Drainage will be in town to directionally drill in the new forcemain lines between the new lift station and the discharge point within Mart Street. This work will take 1-2 weeks to complete. In the meantime, BCM will be on site intermittently to install plumbing within the lift station structures.

Change Order 1

The lift station driveway required that the contractor excavate several hundred yards of soil from the top of the hill near Cross Street and use that soil as fill near the bottom of the hill. Once digging started, we discovered a large quantity of concrete rubble within the cut areas. This material takes longer to excavate than regular soil and cannot be used as fill. Although the presence of concrete rubble is visible in the hillside and was reported by the owners, the full extent of this fill into the hillside was unexpected and not captured by our soil borings during design.

The contractor has provided pricing to complete the grading work at $22/yard for hauling is disposing of rubble and $15/yard for trucking in replacement fill soil. At an estimated 400 cubic yards of material, the estimated total cost of this change is $14,800. The contractor's pricing is in line with competitive bid pricing for this type of work so it is reasonable to believe the original bid would have been consistent with this cost if these conditions were known beforehand.

During project financing, additional contingency was set aside for project uncertainties which commonly includes soil conditions. The attached change order will increase the contract value to allow for payment to BCM for this extra work. Having said this, we do expect any increase to the overall project budget. No Schedule changes are associated with this Change Order.

Change Order 1 is recommended to approval.

Pay Application 1

The attached pay application includes work completed on this project through the end of September, as noted above, and is recommended for approval.

Requested Action:  Approve Change Order 1 to BCM Construction ($14,800.00)  Approve Pay Application 1 to BCM Construction ($112,717.56)

H:\KENYON_CI_MN\_General\Council Meetings\2023\10 - Oct 2023\02.1_Peark Creek Sewer.docx

Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462 Contractor: BCM CONSTRUCTION Agency's Project No.: N/A Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS Contract: N/A Application No.: 1 Application Date: 10/10/2023 Application Period: From 9/13/2023 to 9/29/2023 1. Original Contract Price $ 1,241,494.22 2. Net change by Change Orders $ 14,800.00 3. Current Contract Price (Line 1 + Line 2) $ 1,256,294.22 4. Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) $ 118,650.06 5. Retainage a. 5% X $ 118,650.06 Work Completed $ 5,932.50 b. 5% X $ - Stored Materials $ - c. Total Retainage (Line 5.a + Line 5.b) $ 5,932.50 6. Amount eligible to date (Line 4 - Line 5.c) $ 112,717.56 7. Less previous payments $ - 8. Amount due this application $ 112,717.56 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.

Contractor: BCM CONSTRUCTION

Signature: Date: Name: AARON MILLER Title: PROJECT MANAGER

Recommended by Engineer Approved by Owner

By: By: Name: DEREK OLINGER, PE Name: MARK VAHLSING Title: CITY ENGINEER Title: CITY ADMINISTRATOR Date: Date:

EJCDC C-620 Contractor's Application for Payment

(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 57 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462 Contractor: BCM CONSTRUCTION Agency's Project No.: N/A Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS Contract: N/A

Application No.: 1 Application Period: From 09/13/23 to 09/29/23 Application Date: 10/10/23

A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed and % of Estimated Value of Work Materials Value of Difference fron Bid Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) Original Contract 1 MOBILIZATION 1.00 LS 55,000.00 55,000.00 - 0.25 13,750.00 13,750.00 25% 41,250.00 2 CLEARING AND GRUBBING 1.00 LS 13,125.00 13,125.00 - 0.50 6,562.50 6,562.50 50% 6,562.50 3 REMOVE RIPRAP (P) 75.00 CY 21.00 1,575.00 - - - - 1,575.00 4 SITE GRADING 1.00 LS 30,000.00 30,000.00 - 0.50 15,000.00 15,000.00 50% 15,000.00 5 GEOGRID TYPE 1 1,130.00 SY 1.75 1,977.50 - - - - 1,977.50 6 AGGREGATE SURFACING CLASS 2 630.00 TON 25.00 15,750.00 - - - - 15,750.00 7 PAVEMENT/CURB/DRIVEWAY PATCHING 1.00 LS 26,500.00 26,500.00 - - - - 26,500.00 8 6" CONCRETE DRIVEWAY (REINFORCED) 160.00 SY 114.00 18,240.00 - - - - 18,240.00 9 BOLLARD 4.00 EA 252.00 1,008.00 - - - - 1,008.00 10 TRAFFIC CONTROL 1.00 LS 4,500.00 4,500.00 - 0.25 1,125.00 1,125.00 25% 3,375.00 11 EROSION & SEDIMENTATION CONTROL 1.00 LS 12,000.00 12,000.00 - 0.72 8,640.00 8,640.00 72% 3,360.00 12 STABILIZE & REESTABLISH TURF 1.00 LS 15,000.00 15,000.00 - - - - 15,000.00 13 EXPLORATORY EXCAVATION 10.00 HOUR 400.00 4,000.00 - - - - 4,000.00 14 CONSTRUCTION ALLOWANCE 35,000.00 UNIT 1.00 35,000.00 - - - - 35,000.00 15 HWY 60 MH & PIPE DISCONNECTIONS 1.00 LS 8,000.00 8,000.00 - - - - 8,000.00 16 REMOVE MANHOLE (SANITARY) 3.00 EACH 1,500.00 4,500.00 - - - - 4,500.00 17 EXCAVATION - ROCK 180.00 CY 84.00 15,120.00 - - - - 15,120.00 18 DEWATERING 1.00 LS 20,000.00 20,000.00 - - - - 20,000.00 19 CONNECT TO EXISTING SANITARY SEWER MAIN 2.00 EACH 875.00 1,750.00 - - - - 1,750.00 20 CONNECT TO EXISTING SANITARY SEWER SERVICE 2.00 EACH 600.00 1,200.00 - - - - 1,200.00 21 6" PVC PIPE DRAIN CLEANOUT 3.00 EACH 400.00 1,200.00 - - - - 1,200.00 22 8" PVC PIPE SEWER (CREEK CROSSING) 157.00 LF 1,400.00 219,800.00 - - - - 219,800.00 23 8" PVC PIPE SEWER 280.00 LF 90.00 25,200.00 - - - - 25,200.00 24 6" PVC SANITARY SERVICE PIPE 304.00 LF 102.00 31,008.00 - - - - 31,008.00 25 4" FORCE MAIN PIPE 1,274.00 LF 37.00 47,138.00 - - - - 47,138.00 26 4" INSULATION 25.00 SY 65.00 1,625.00 - - - - 1,625.00 27 CONST DRAINAGE STRUCTURE DES 4007 (MH A) 1.00 EACH 7,000.00 7,000.00 - - - - 7,000.00 28 CONST DRAINAGE STRUCTURE (MH B - AIR/VAC RELEASE) 1.00 EACH 5,500.00 5,500.00 - - - - 5,500.00 29 CONST DRAINAGE STRUCTURE DES 4007 (MH C) 1.00 EACH 8,200.00 8,200.00 - - - - 8,200.00 30 CONST DRAINAGE STRUCTURE DES 4007 (MH D) 1.00 EACH 8,000.00 8,000.00 - - - - 8,000.00 31 REPLACE & ADJUST CASTING 1.00 EACH 1,350.00 1,350.00 - - - - 1,350.00 32 CONSTRUCT 8" INSIDE DROP (MH C) 1.00 EACH 4,500.00 4,500.00 - - - - 4,500.00 33 CONSTRUCT 8" INSIDE DROP (MH D) 1.00 EACH 4,500.00 4,500.00 - - - - 4,500.00 34 SANITARY SEWER TRACER SYSTEM 1.00 LS 3,000.00 3,000.00 - - - - 3,000.00 35 LIFT STATION & VALVE VAULT 1.00 LS 235,090.22 235,090.22 - 0.25 58,772.56 58,772.56 25% 176,317.66 36 ELECTRICAL (POWER EXTEN, BACKUP GEN, CONTROL, LIGHT, 1.00 LS 200,000.00 200,000.00 - - - - 200,000.00 37 GAS SERVICE ALLOWANCE 8,000.00 UNIT 1.00 8,000.00 - - - - 8,000.00 38 DISCONNECT EXISTING WATER MAIN 1.00 EACH 500.00 500.00 - - - - 500.00 39 CONNECT TO EXISTING WATER MAIN 5.00 EACH 1,000.00 5,000.00 - - - - 5,000.00 40 HYDRANT (9' BURY) 1.00 EACH 6,500.00 6,500.00 - - - - 6,500.00 41 4" GATE VALVE AND BOX 1.00 EACH 2,000.00 2,000.00 - - - - 2,000.00 42 6" GATE VALVE AND BOX 2.00 EACH 2,250.00 4,500.00 - - - - 4,500.00 43 8" GATE VALVE AND BOX 1.00 EACH 3,000.00 3,000.00 - - - - 3,000.00 44 4" WATERMAIN 16.00 LF 100.00 1,600.00 - - - - 1,600.00 45 6" WATERMAIN 20.00 LF 100.00 2,000.00 - - - - 2,000.00 46 8" WATERMAIN 615.00 LF 70.00 43,050.00 - - - - 43,050.00 47 WATERMAIN FITTINGS 654.00 LB 13.25 8,665.50 - - - - 8,665.50 48 WATERMAIN TRACER SYSTEM 1.00 LS 2,500.00 2,500.00 - - - - 2,500.00 49 6" NON-METALLIC CONDUIT 650.00 LF 57.00 37,050.00 - - - - 37,050.00

EJCDC C-620 Contractor's Application for Payment

Unit Price 1 of 2 (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 58 Progress Estimate - Unit Price Work Contractor's Application for Payment Owner: CITY OF KENYON Owner's Project No.: N/A Engineer: BOLTON & MENK Engineer's Project No.: 0H1.126462 Contractor: BCM CONSTRUCTION Agency's Project No.: N/A Project: 2023 PEARL CREEK SANITARY SEWER & GATES AVE UTILITY IMPROVMENTS Contract: N/A

Application No.: 1 Application Period: From 09/13/23 to 09/29/23 Application Date: 10/10/23

A B C D E F F1 F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed and % of Estimated Value of Work Materials Value of Difference fron Bid Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Estimate Bid Item Unit Price (C X E) Quantity Previous Value Previous Incorporated in (E X G) Stored (not in G) (H + I) (J / F) (F - J) No. Description Item Quantity Units ($) ($) Estimate Estimate the Work ($) ($) ($) (%) ($) 50 ELECTRICAL VAULT MANHOLE 1.00 EACH 10,500.00 10,500.00 - - - - 10,500.00 1.01 PAVING MOBILIZATION 1.00 L S 1,800.00 1,800.00 - - - - 1,800.00 1.02 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) (SINGLE 3" 156.00 TON 112.00 17,472.00 - - - - 17,472.00 - - - - - - - Original Contract Totals $ 1,241,494.22 $ - 8% $ 103,850.06 $ - $ 103,850.06 8% $ 1,137,644.16

Change Orders

CO1-1 HAUL & DISPOSE CONCRETE RUBBLE 400.00 C Y 22.00 8,800.00 - 400.00 8,800.00 8,800.00 100% - CO1-2 IMPORT FILL (REPLACING RUBBLE REMOVAL) 400.00 C Y 15.00 6,000.00 - 400.00 6,000.00 6,000.00 100% - - - - - Change Order Totals $ 14,800.00 100% $ 14,800.00 $ - $ 14,800.00 100% $ -

Original Contract and Change Orders

Project Totals $ 1,256,294.22 9% $ 118,650.06 $ - $ 118,650.06 9% $ 1,137,644.16

EJCDC C-620 Contractor's Application for Payment

Unit Price 2 of 2 (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. 59 CHANGE ORDER FORM NO.: 1

Owner: City of Kenyon Owner's Project No.: N/A

Engineer: Bolton & Menk Engineer's Project No.: 0H1.126462 Contractor: BCM Construction Inc. Contractor's Project No.: N/A Project: Pearl Creek Sanitary Sewer & Gates Ave Utility Improvements Contract Name: N/A Date Issued: 10/5/2023 Effective Date of Change Order: 10/10/2023 The Contract is modified as follows upon execution of this Change Order: Description: Unanticipated concrete rubble and debris was found in the excavation for the lift station driveway. The contract value and Schedule of Unit Prices within 00 52 00 are hereby amended to include the following additional costs. Item # Description Estimated Qty Unit Unit Price Amount CO1-1 Haul & Dispose Conc Rubble 400 CY $22.00 $8,800.00 CO1-2 Import Fill (Replacing Rubble Removals 400 CY $15.00 $6,000.00 Total $14,800.00 Attachments: None

Change in Contract Price Change in Contract Times

Original Contract Price: Original Contract Times: Substantial Completion: Aug 2, 2024 $ 1,241,494.22 Ready for final payment: Sept 27, 2024 [Increase] [Decrease] from previously approved Change [Increase] [Decrease] from previously approved Change Orders No. 1 to No. [Number of previous Change Order]: Orders No.1 to No. [Number of previous Change Order]: Substantial Completion: N/A $ N/A Ready for final payment: N/A Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: Aug 2, 2024 $ 1,241,494.22 Ready for final payment: Sept 27, 2024 Increase this Change Order: [Increase] [Decrease] this Change Order: Substantial Completion: No Change $ 14,800.00 Ready for final payment: No Change Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: Aug 2, 2024 $ 1,256,294.22 Ready for final payment: Sept 27, 2024

Recommended by Engineer Accepted by Contractor

By: Title: Derek Oli