What happened
- Mary Bailey read the Oath of Office and was welcomed to the Council by Administrator Vahlsing and Councilman Rechtzigel.
- Consent agenda approved payment of check numbers 71892-71984, 3655E-3678E, and additional checks 71985-71996 (5-0-0).
- School Bus Driver Appreciation Day proclamation read by Mayor Henke and adopted 5-0-0.
- Resolution 2021-04 approved a minor subdivision splitting a .52-acre parcel from PID 66.700.0080 at 618 County 13 Blvd. for River Country Cooperative.
- Pay Equity Compliance Report approved; report showed the City in compliance, with the State making the final determination.
- Goodhue County Emergency Management authorized to use the Kenyon Fire Hall as a COVID-19 vaccination site on Fridays, with the County handling clean-up and waste disposal.
- Kenyon PD Eyewitness Identification procedure, required by the State of Minnesota, approved 5-0-0.
- Bolton & Menk working on as-built drawings for the Red Wing Avenue project; FEMA flood repairs topographic survey complete, construction this summer.
- Metronet proposed a citywide fiber optic system for internet, phone and video; the draft agreement was returned to Metronet for response.
- Draft amendments to Ordinance Section 845.01 (Regulation of Trees) delayed; Attorney Riggs said he ran into issues.
- Strategic Plan revised after the January annual EDA meeting, adding two steps to Section D on possible future parks and trails.
- Upcoming meetings: KMU Feb. 16 at 2:00 p.m.; City Council March 9 at 7 p.m.; Board of Appeal & Equalization April 15 at 5:00 p.m.
What was asked 14 raised · 6 settled
Every question, assignment, pending figure and unsourced claim from this meeting, quoted from the record, each checked against the county, census, listing, bid and budget data we hold.
CITIZEN COMMENT Scott Quamme stated that he would like to write a letter on behalf of VFW Post 141 requesting to loan a static display for the Veteran's Park from the National VFW organization.
Citizen comment period request for a letter of support to accompany the VFW loan request.
At the meetingAdministrator Vahlsing said he and Mayor Henke would sign a letter of support.
The council gave the VFW the written support it asked for on April 13 2021, adopting Resolution 2021-07 supporting a static military equipment display in the Veterans Memorial Park area and the application for the equipment, on a 5-0-0 vote. The application was directed to the Department of Defense rather than the National VFW organization, and no response to that application appears in the record.
4.13.21_Council_Minutes · taken up again 2021-04-13
Quamme was seeking support from the City for this request. Administrator Vahlsing stated that he and Mayor Henke would sign a letter of support.
Commitment made in response to Scott Quamme's citizen comment.
The written approval took the form of a council resolution rather than a signed administrator and mayor letter: on April 13 2021 the council adopted Resolution 2021-07 for inclusion in the VFW's equipment application, 5-0-0. No separate executed letter of support appears in the record.
4.13.21_Council_Minutes · taken up again 2021-04-13
LEGAL Review Draft Amendments to Ordinance Section 845.01 Regulation of Trees Attorney Riggs stated that he ran into some issues with this ordinance, so it will take some more time to complete.
Legal agenda item to review draft tree ordinance amendments.
At the meetingNo revised draft was presented; the item was left for a later meeting.
The tree ordinance work was finished one month later: on March 9 2021 Attorney Riggs reported the revisions complete and the council adopted Ordinance No. 97 amending Section 845 regarding regulation of trees, grass and weeds in public streets and public property, 5-0-0. Riggs described Section 845 as simplified while still giving the City control.
3.9.21_Council_Minutes · taken up again 2021-03-09
Bolton & Menk's survey crew recently completed the topographic survey for the design. When the design is finished and the necessary permits are obtained, the project will be sent out for quotes.
Update on the FEMA flood repairs project after completion of the topographic survey.
Bolton & Menk carried the design through and the project was quoted and awarded: on July 13 2021 Engineer Olinger reported Griffin Construction of Chatfield as low bidder at $77,448.80 against a FEMA grant of $89,922.50, and the award to Griffin Construction at $77,448.80 is recorded in the city's bid record dated August 10 2021. DNR permits were applied for in the weeks after March 9 2021.
7.13.21_Council_Minutes and KENYON_BIDS.md · taken up again 2021-07-13
FEMA Flood Repairs Engineer Olinger reviewed the FEMA flood repairs project. Bolton & Menk's survey crew recently completed the topographic survey for the design.
Project is at the design stage following the recently completed topographic survey.
At the meetingNo cost figures or permit dates were given.
Quotes came back on July 13 2021 with Griffin Construction low at $77,448.80, against a FEMA grant of $89,922.50, and the city record shows the award to Griffin at that amount on August 10 2021. The other quote amounts and the DNR permit issuance dates are not in the record.
7.13.21_Council_Minutes and KENYON_BIDS.md · taken up again 2021-07-13
Their proposal is in the preliminary stages. At this time, the City will return the draft agreement back to Metronet for their response.
Metronet's preliminary proposal to build a city-wide fiber/internet/phone/video system.
At the meetingNo decision was made; the matter awaits Metronet.
MetroNet went silent for roughly a year and the agreement was finally approved on May 10 2022, 5-0-0, for high-speed internet only after video service was removed from the draft. Terms discussed on July 13 2021 were a $30 per pole annual fee to KMU and a five percent fee based on subscribers.
5.10.22_Council_Packet__Agenda · taken up again 2022-05-10
County Commissioner Todd Greseth was present to see if the City had any concerns for him since he was newly elected to this position.
Greseth attended to introduce himself after being newly elected and solicit City concerns.
At the meetingNo response from the Council is recorded in the minutes.
No concerns from the council to Commissioner Greseth are recorded at this meeting or at his later visits on June 8 2021 and September 14 2021, both of which minute only his standing offer to be contacted. What is missing is any minute entry or correspondence showing a concern actually conveyed.
6.8.21_Council_Minutes and 9.14.21_Council_Minutes
ENGINEERING Red Wing Avenue Project Update Engineer Olinger stated that Bolton & Menk have been working on the "as-built drawings" for the Red Wing Avenue project. These plans will be given to Public Works and KMU when the project is completed.
Engineering update on the Red Wing Avenue project.
The Red Wing Avenue project had a final completion date of June 26 2021 for all items, with final paving in June and reseeding by the subcontractor in mid-September 2021, but as of November 9 2021 the project was still open with Wencl over liquidated damages. No record of the as-built drawings being delivered to Public Works and KMU exists in our holdings.
11.9.21_Council_Minutes
The report showed the City was incompliance with the Pay Equity requirements. The State will determine final compliance.
Council approved the Pay Equity Compliance Report showing the City in compliance.
At the meetingCouncil approved the report 5-0-0, but the State's determination is outstanding.
No Department of Administration compliance determination letter for the 2021 pay equity report is in our holdings; the next trace of the cycle is the 2024 report, adopted 3-0-0 on May 14 2024, with the April 9 2024 packet noting staff were still trying to verify that the March 29 2024 submission had gone through. What is missing is the State's determination letter itself.
5-14-24_AGENDA(1) and 4.9.24_Council_Packet__Agenda
NEW BUSINESS Pay Equity Compliance Report Administrator Vahlsing noted that all Cities and Counties are required to submit Pay Equity reports every three years to the Department of Administration.
Explaining why the Pay Equity Compliance Report was before the Council.
City records repeat the three-year requirement: the May 14 2024 minutes and the April 9 2024 packet both state the State requires a pay equity report every three years, with the analysis comparing job points and salaries between female and male employees. The statutory text of the Minnesota Local Government Pay Equity Act is not in our holdings, so the claim rests on city staff statements alone.
4.9.24_Council_Packet__Agenda
OLD BUSINESS City of Kenyon Strategic Plan Update Administrator Vahlsing presented a revised Strategic Plan based on feedback from the annual EDA meeting in January. Two steps were added to Section D concerning possible future parks and trails.
Old business update presenting a revised City of Kenyon Strategic Plan.
At the meetingThe revised plan was presented; no vote or adoption is recorded.
The Strategic Plan was still an open task three years later: the June 11 2024 council packet lists 'Develop or update the Kenyon Strategic Plan' as item 8 on the administrator's work list, so no adopted plan carrying the two parks and trails steps is recorded. Missing is the revised Section D text and any council vote adopting the plan.
6.11.24_Council_Packet_and_Agenda · taken up again 2024-06-11
(PID 66.700.0080) – River Country Cooperative Resolution 2021-04: Approving Minor Subdivision of City of Kenyon Property Administrator Vahlsing stated that River Country Co-op was seeking approval to split off a .52-acre parcel from their larger parcel 66.700.0080 located at 618 County 13 Blvd. They have a purchase agreement for Parcel A of the split.
Support for Resolution 2021-04 approving the minor subdivision.
At the meetingCouncil adopted Resolution 2021-04 approving the minor subdivision 5-0-0.
The factbook holds no record of parcel 66.700.0080, River Country Co-op, or a Parcel A purchase agreement, and the follow-up passages cover unrelated lot splits by Cecelia Foss, Hauge Lutheran Church and Gerald Bartel. The lot split application, the recorded survey and the executed purchase agreement would answer it.
taxes/data/kenyon_tax.json · would settle it: The lot split application, survey, and purchase agreement
They have a purchase agreement for Parcel A of the split. The planning commission approved a variance for this non-conforming lot sizes in December.
Background on the River Country Cooperative lot split approval.
The factbook holds no planning commission minutes and no variance decisions from December 2020. The December 2020 Planning Commission minutes and the written variance findings would answer it.
KENYON_DATA_IN_MEETINGS.md · would settle it: December planning commission minutes and the variance decision
Vaccinations would be conducted on Fridays starting in February. The County would be responsible for clean-up and disposal of waste after each use of the Fire Hall.
Cooperative agreement authorizing use of the Fire Hall as a public vaccination site.
At the meetingCouncil approved the County's request 5-0-0.
The factbook holds nothing on COVID-19 vaccination clinics at the Kenyon Fire Hall or the county cooperative agreement, and the follow-up passages concern a separate 2024 MOU to store the county mobile command vehicle at the Fire Hall. The executed cooperative agreement and the county clinic schedule would answer it.
KENYON_DATA_IN_MEETINGS.md · would settle it: The executed cooperative agreement and the confirmed start date of clinics
Decisions 8 motions
Who did what
| Person | At this meeting |
|---|---|
| Doug Henke Mayor | Called the meeting to order, read the School Bus Driver Appreciation Day proclamation, and seconded motions on the consent agenda and eyewitness identification procedure. |
| Mary Bailey Council Member | Read the Oath of Office, moved approval of the PD Eyewitness Identification procedure, and said she is happy to be here and will hopefully learn a lot. |
| Dan Rechtzigel Council Member | Moved adoption of Resolution 2021-04, approval of the Pay Equity Report and the Fire Hall vaccination site request; welcomed Mary Bailey. |
| Molly Ryan Council Member | Moved adoption of the School Bus Driver proclamation and adjournment; noted she is enrolled in the Institute of Elected Leaders. |
| Tom Gard Council Member | Moved approval of the agenda and seconded the subdivision and vaccination site motions. |
| Mark Vahlsing City Administrator | Agreed to sign a VFW letter of support, presented the revised Strategic Plan, Pay Equity report, Metronet proposal, lot split and vaccination site request. |
| Holli Gudknecht Administrative Assistant | Recorded and signed the minutes. |
| Lee Sjolander Police Chief | Requested approval of the state-required Eyewitness Identification procedure and asked the public to encourage officers. |
| Derek Olinger Engineer | Reported on Red Wing Avenue as-built drawings and the FEMA flood repairs survey and schedule. |
| Scott Riggs Attorney | Reported delays on draft amendments to the tree ordinance. |
| Wayne Ehrich Public Works Director | Attended the meeting. |
| Scott Quamme Citizen, VFW Post 141 | Sought City support for a letter requesting a loaned static display for Veteran's Park. |
| Todd Greseth County Commissioner | Attended to ask whether the City had any concerns for him as a newly elected commissioner. |
| Michelle Vlasak Reporter, Kenyon Leader | Attended the meeting. |
Organizations named: VFW Post 141, National VFW organization, Goodhue County Sheriff's Department/Emergency Management, Bolton & Menk, FEMA, River Country Cooperative, Metronet, Kenyon Municipal Utilities (KMU), Minnesota Department of Administration, Kenyon Leader, Kenyon Police Department, Institute of Elected Leaders, Kenyon Planning Commission, Kenyon EDA
Said at the meeting
Scott Quamme stated that he would like to write a letter on behalf of VFW Post 141 requesting to loan a static display for the Veteran's Park from the National VFW organization.
Scott Quamme · minutes, verbatim
Chief Sjolander stated that these are tough times in public safety. If you see his co-workers, give them your encouragement.
Police Chief Lee Sjolander · minutes, verbatim
Councilman Ryan stated that she is enrolled in the Institute of Elected Leaders through the State of MN and it is very informative.
Council Member Molly Ryan · minutes, verbatim
Councilman Bailey stated she is happy to be here and will hopefully learn a lot.
Council Member Mary Bailey · minutes, verbatim
Attorney Riggs stated that he ran into some issues with this ordinance, so it will take some more time to complete.
Attorney Scott Riggs · minutes, verbatim
Resolutions and ordinances
- Approving Minor Subdivision of City of Kenyon Property Administrator Vahlsing stated that River Country Co-op was seeking approval to split oRes. 2021-04
Full packet text (0k characters)
The minutes
Official minutes as adopted, from 2.9.21 Council Minutes; text extracted from the PDF.
Council Meeting was duly held in the City Council chambers at 7:00 p.m. on the 9th day of February 2021. The meeting was called to order by Mayor Henke.
- Present
- Mayor Doug Henke, Council Members Dan Rechtzigel, Molly Ryan, Mary Bailey, and Tom Gard
- Also present
- Administrator Mark Vahlsing, Administrative Assistant Holli Gudknecht, Police Chief Lee Sjolander, Engineer Derek Olinger, Attorney Scott Riggs, Public Works Director Wayne Ehrich, Michelle Vlasak reporter for Kenyon Leader, Scott Quamme, and Todd Greseth
The Oath of Office was read by Mary Bailey. The meeting opened with the Pledge of Allegiance.
Citizen Comment
Scott Quamme stated that he would like to write a letter on behalf of VFW Post 141 requesting to loan a static display for the Veteran's Park from the National VFW organization. Quamme was seeking support from the City for this request. Administrator Vahlsing stated that he and Mayor Henke would sign a letter of support. County Commissioner Todd Greseth was present to see if the City had any concerns for him since he was newly elected to this position.
Adopt Agenda
Motion by Gard second by Henke to approve the agenda. Motion carried 5-0-0.
Consent Agenda
Motion by Henke second by Ryan to approve the Consent Agenda, which includes payment of check numbers, 71892 through 71984; 3655E through 3678E; and additional checks 71985 through 71996.
Motion carried 5-0-0Presentations / Public Hearings / Recognitions / Prolamations
School Bus Driver Appreciation Day Proclamation
Mayor Henke read the "School Bus Driver Appreciation Day" proclamation.
Motion by Ryan second by Rechtzigel to adopt the School Bus Driver Appreciation Day Proclamation.
Motion carried 5-0-0Engineering
Red Wing Avenue Project Update
Engineer Olinger stated that Bolton & Menk have been working on the "as-built drawings" for the Red Wing Avenue project. These plans will be given to Public Works and KMU when the project is completed.
FEMA Flood Repairs
Engineer Olinger reviewed the FEMA flood repairs project. Bolton & Menk's survey crew recently completed the topographic survey for the design. When the design is finished and the necessary permits are obtained, the project will be sent out for quotes. Construction will be completed this summer.
Legal
Review Draft Amendments to Ordinance Section 845.01 Regulation of Trees
Attorney Riggs stated that he ran into some issues with this ordinance, so it will take some more time to complete. Lot Split Application - 618 County 13 Blvd. (PID 66.700.0080) – River Country Cooperative Resolution 2021-04: Approving Minor Subdivision of City of Kenyon Property Administrator Vahlsing stated that River Country Co-op was seeking approval to split off a .52-acre parcel from their larger parcel 66.700.0080 located at 618 County 13 Blvd. They have a purchase agreement for Parcel A of the split. The planning commission approved a variance for this non-conforming lot sizes in December.
Motion by Rechtzigel second by Gard to adopt Resolution 2021-04 approving the minor subdivision of City of Kenyon Property. Motion carried 5-0-0.
Old Business
City of Kenyon Strategic Plan Update Administrator Vahlsing presented a revised Strategic Plan based on feedback from the annual EDA meeting in January. Two steps were added to Section D concerning possible future parks and trails.
New Business
Pay Equity Compliance Report
Administrator Vahlsing noted that all Cities and Counties are required to submit Pay Equity reports every three years to the Department of Administration. The report showed the City was incompliance with the Pay Equity requirements. The State will determine final compliance.
Motion by Rechtzigel second by Ryan to approve the Pay Equity Report. Motion carried 5-0-0.
Metronet Proposed Installation of Citywide Fiber/Internet System. Administrator Vahlsing stated that Metronet was interested in constructing a City-wide fiber optic system that would provide internet, phone and video services. Their proposal is in the preliminary stages. At this time, the City will return the draft agreement back to Metronet for their response.
Vaccination/Dispensing Site Cooperative Agreement with Goodhue County Sheriff's
Department/Emergency Management Administrator Vahlsing stated that the Goodhue County Emergency Management Office requested authorization to use the Kenyon Fire Hall as a COVID-19 public vaccination site. Vaccinations would be conducted on Fridays starting in February. The County would be responsible for clean-up and disposal of waste after each use of the Fire Hall.
Motion by Rechtzigel second by Gard to approve Goodhue County Emergency Management office's request to use the Fire Hall as a COVID-19 vaccination site. Motion carried 5-0-0.
Kenyon PD Eyewitness Identification Procedure
Chief Sjolander requested Council approval of the Eyewitness Identification procedure that is required for Police Departments by the State of Minnesota.
Motion by Bailey second by Henke to approve the Kenyon PD Eyewitness Identification procedure.
Motion carried 5-0-0Schedule of Upcoming Meetings
KMU Meeting: Tuesday, February 16th @ 2:00 p.m. City Council Meeting: Tuesday, March 9th @ 7 p.m. Board of Appeal & Equalization: Thursday, April 15th @ 5:00 p.m.
Council And Staff General Comments
Administrator Vahlsing welcomed Mary Bailey to the Council. Councilman Rechtzigel welcomed Mary.
Councilman Ryan stated that she is enrolled in the Institute of Elected Leaders through the State of MN and it is very informative.
Chief Sjolander stated that these are tough times in public safety. If you see his co-workers, give them your encouragement.
Councilman Bailey stated she is happy to be here and will hopefully learn a lot.
Motion by Ryan second by Bailey to adjourn the meeting at 8:09 p.m.
Motion carried 5-0-0